SOCIAL SCIENCES DIVISION
August 7, 2013
428 Main Library
Minute taker: Beth Sheehan
Present: Nancy O’Brien (back-up Division Coordinator), Mary Beth Allen, Peg Burnette, Karen Hogenboom, Kelly McCusker, Beth Sheehan, Dan Tracy, Sandy Wolf
Guests: Tina Chrzastowski, Lynn Wiley
Absent: Lisa Romero (Division Coordinator), Susan Avery, Lynne Rudasill, Cindy Ingold
1. Approval of July 3 minutes (see G:/Social Sciences Division/DRAFT Minutes).
July 3 minutes were approved as-is.
2. Announcements and Discussion Items:
Tina and Lynn discussed phase 3 of their IMLS grant, in which they will study e-book use by UIUC social sciences faculty and graduate students. Social Sciences Division members should refer to the “IMLS ebook grant notes 8.7.2013” document in the SSD folder of the G:drive for the details of this discussion. Due to the pre-publication status of this research study, these notes are not included in the public minutes.
Lynn Wiley also stated that the YBP monographic contract is up for renewal this year, and asked for a volunteer from the Social Sciences Division to work with her and a group of other library representatives on the RFP process, helping to arrange demos, open sessions, and evaluation. YBP won the monographic contract in 2009. If interested in volunteering, contact Lynn directly. Peg Burnette has recently worked with Lynn on the team for the serials contract renewal process.
A. Collection Development Committee (Ingold)- Cindy was absent, no report. Peg Burnette will be interning with the CDC.
B. User Services Advisory Group (McCusker, Romero)- This group met last month; they are not meeting in August. They are working on revising the library’s standards for working with patrons, so that they can be more easily assessed, and employees can be trained to meet these standards; this may involve transforming them into patron/customer service policies. They would like to provide an award recognizing employees who meet and exceed these standards, but this is currently difficult to assess until the standards are revised and are more easily measured.
C. User Education Committee (Avery, Sheehan)- Susan Avery was absent, Beth Sheehan did not attend the July User Education Committee meeting, no report. The committee does not meet in August.
D. LSSC Representative (Wolf)- Preparations for sending staff to attend the Reaching Forward South conference are underway, it takes place in Springfield in September. The conference is devoted to the needs of library staff.
E. Faculty Review Committee (Romero)- no report
F. Diversity Committee (Ingold, Sheehan)- The committee has not met. Beth Sheehan is no longer a member as of Aug 2013.
G. Library Assessment Committee (Avery)- absent, no report.
H. Area Studies Division rep to SSD (Rudasill)- absent, reported after the meeting: Mara Thacker will be supervising graduate assistants; Al Kagan is no longer at the Library; Atoma Batoma has begun working full time in Al’s place; Marek Sroka is Acting Head of the History, Philosophy and Newspaper Library; and Yoo-Seong Song is Handling Korean Studies.
I. SSD rep to Life Science Division (Burnette)- The Life Sciences Division is meeting next week.
J. Staff Development & Training Committee (Ingold)- absent, no report
K. Research & Publications Committee (Tracy)- library research showcase planning is underway, and the timeline for submissions will be ready soon. Peg Burnette is on the planning committee. Paula Kaufman approved funding for printing posters.
L. Data Services Committee (Sheehan, Hogenboom)- Karen Hogenboom reported that this committee is getting ready to roll out data purchase program for fall. They have also set the fall hours for data consultations, and will now be able to offer 5 afternoons per week. She encouraged the group to send patrons, since the usually fee-based Survey Research Lab and ATLAS offer free consultations during these times. The fall hours will be 2:00-5:00 Monday-Friday. She will send an announcement to be forwarded to departments. Students can make an appointment if they email Scholarly Commons, and will be matched with best data specialist for their needs. There are two new workshops related to the census, one focusing on the census bureau website, and the other on using census data in GIS.
M. Marketing and Strategic Communications (Tracy)- Dan Tracy has not yet attended a meeting, he will report in the next SSD meeting.
N. E-Research Committee (Hogenboom)- The committee has been sending notices about training and webinar opportunities. Last week a Data Services Interest Group met and heard from Sarah Shreeves, Bill Mischo, and Harriet Green. A campus-wide data group put forward a proposal for research data service, which will be hosted in the library in the Scholarly Commons, and require extra staff and campus-wide infrastructure. The proposal was approved but not at full funding, so next steps are under discussion.
O. Primo Implementation Group (Avery)- absent, no report.
4. Round Robin
Nancy O’Brien- SSHEL has had most of the equipment and furniture delivered for SSHEL North. Study tables will be delivered next week. SSHEL North should be close to completion by start of term, with the exception of Room 104 and adjacent hallway, and Nancy’s office. Nancy’s office is temporarily in Room 146. Computer lab plans for Room 106 haven’t begun development, the computer lab will likely not be ready until spring or next year. It will not be accessed through SSHEL. The key will be on the second floor.
Karen Hogenboom asked if the VR desk will set up by next Thurs when she gives a tour during training, and Nancy said it may not be in the final configuration due to the logistics of moving the staff currently in the space, but she can show approximately where it will be.
Dan Tracy- Dan will roll out the new LIS virtual library site next week. He did a focus group session last week with new LIS501 students, and has streamlined and de-cluttered the site. Beth asked if the URL will be changing, and Dan stated that it may change from lsx to lis, but he needs to work with Library IT about the logistics of that. Sandy & Helen have been moving LIS reference books to SSHEL North.
Karen Hogenboom- In addition to the data services reports, she has been busy with the Scholarly Commons and GA training, and planning for JoAnn Jacoby’s sabbatical.
Mary Beth Allen- Mary Beth has been scheduling fall instruction, and making changes/revisions to webpages in preparation for the start of the term.
Beth Sheehan- Beth has been busy preparing for training of 4 new GAs and 2 new Grad Hourly employees in SSHEL, and scheduling fall instruction.
Kelly McCusker- Kelly attended ACRL Immersion in Seattle last week.
Peg Burnette- Peg has been preparing webpages for fall, and materials for instruction.