Meeting Minutes
Social Science Division Meeting
Minutes
August 3rd, 2011
Attendees: Laura Barnes, Cindy Ingold, Amy Killoran, Nancy O’Brien, Carissa Phillips (minute-taker), Beth Sheehan, Becky Smith
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1. The July 6 minutes were approved as amended.
2. Announcements and Discussion Items:
- Holly Mansfield was thanked for her service as LSSC rep to SSD.
- Best wishes were offered to Amy Killoran, who is leaving UIUC to attend grad school in Oregon.
- Sabbatical Updates:
o Yoo-Seong’s sabbatical runs Dec 16, 2011 to Aug 15, 2012.
o Cindy Ingold’s sabbatical runs Aug 16, 2011 to May 15, 2012.
o Sue Searing’s sabbatical runs from Sep-Dec, 2011.
- New Divisional Membership Questions:
o Mary Beth Allen and Jenny Johnson will be invited to become affiliates of SSD during this transitional year while the Social Sciences, Health, and Education Library is formed.
o A suggestion was made to investigate the possibility of inviting an affiliate from ACES.
o The existing SSD website was viewed and proposals were made for name and title changes, additions, and deletions.
o We now have ValueLine online, with pdfs going back to 1997 and unlimited users. More databases are to come; additional orders are pending in Acquisitions.
- BIS Implementation Team Charge:
o The first meeting will be on Aug 17. Some of the questions to be addressed include how Economics should be covered, and what to do with the physical collections.
- New Organizational Structures/Divisional Structures:
o Recap of the faculty meeting discussion on July 20, noting some of the pros and cons of the current structure which had been mentioned at the meeting.
- ProQuest Acquisitions Meeting:
o Reporting on the meeting which Tom Teper hosted last week (July 29).
o For the Division, PolicyFile was noted as potentially interesting for anyone doing social policy research. History Makers would be useful for diversity studies. The Vogue Archives were also of interest.
- Proquest Database Discussion:
o Follow-up on the online discussions started by Susan Avery this past week. The group advocated for the Advanced Search page to be the default page in the ProQuest interface, since students seem to prefer that.
3. Reports
A. Collection Development Committee (Smith)
- The main agenda item focused on the “FY12 Acquisitions/Collections - Key Dates” email that Tom Teper sent out on July 27. Kathy Veach’s email on sole sources was also discussed, as was progress on the implementation for the new A-Z list to replace the ORR.
B. Services Advisory Group (Avery, Smith)
C. User Education Committee (Avery, Ingold, Phillips, Searing)
- The committee did not meet.
D. LSSC Representative (Wolf)
E. Faculty Review Committee (Romero)
- FRC is drafting several documents:
o Guidelines based on Communications 3 and 9 for determining to what rank a new hire can be appointed.
o Guidelines for evaluating tenure track faculty, involving PTAC, FRC, EC, and the Divisions, not just the PRCs. Each tenure track faculty member would be assigned a mentoring committee.
o Guidelines for people seeking promotion to full professor. This will introduce more mentoring, feedback, standardization and consistency into the process. There will likely be a three-year timeline from when a person expresses the intent to go for full professor rank.
F. Diversity Committee (Ingold)
- There will be a meeting next week. Beth Sheehan is a new member as of Aug 16.There is likely to be little activity in the coming year, due in part to Cindy’s sabbatical.
G. Data Services Committee (Phillips)
- The group met on July 25. One of the Scholarly Commons GAs reported on his review of metadata standards for data sets. The group also discussed the Data Purchase Program, which will be conducted in early Fall 2011.
H. Library Assessment Working Group (Phillips)
- The group met on July 27. This was the last meeting for the current chair, who is leaving the group. The group discussed achievements of the past year and proposed next steps for the coming year, pending the identification of a new chair and/or the hiring of an Assessment Coordinator.
I. SSD rep to CPS (Smith)
- The group met briefly and discussed ongoing projects in Undergrad. Becky reported to CPS on new Web of Science journal citation reports.
J. Research and Publication Committee (Phillips)
- The group has made one award in the new fiscal year. Carissa will be leaving the committee on August 16.
K. IT Prioritization and Review Working Group (Phillips)
- Carissa will be part of a small subgroup to revise the group’s charge.
L. Area Studies Division rep to SSD (Rudasill)
- Cindy reported on behalf of Lynne. International and Area Studies should be opening soon and the website should be coming up, too.
4. Round Robin
- Laura reported that she has been working on a social media program for small business, which will be both a three-hour in-person training program and an online program. She will be conducting social media seminars, as well as programs on green libraries as part of ILA’s Go Green initiatives. She has also recently submitted an article to the Journal of Collaborative Librarianship.
- Cindy noted that she will be available for just under two weeks before she leaves for sabbatical.
- Amy noted that she is available until the 12th, and will be training new GAs during her last three days.
- Carissa reported that the search for the E-Resources Cataloging Specialist Position has been deferred to Fall. Tina Chrzastowski is replacing Sue Searing as chair, since Sue will be on sabbatical.
- Beth will be taking on the ESSL GA coordinating duties and is preparing for that transition. She has also been named as a contributor to Resources for College Libraries: Career Resources in Criminal Justice and Law.
- For the ABLD newsletter, Becky surveyed her colleagues on their preferred web-scale discovery tools. Summon is most often used, followed by Primo.
- Lisa received approval of a funding proposal to give the Communications Library a “facelift.” There will be access to satellite (including Al Jazeera) from 8 regions around the world broadcast on eight new flat-screen TVs. New furniture, more outlets for laptops, and a virtual bulletin board are also included. There will be an open house when the work is completed.
