Importing Citations into RefWorks — Listed by Provider or Search Interface

Below are instructions for importing citations into RefWorks, listed by the database provider or interface.

Related files:

Note: RefWorks' Help also contains information on Exporting from a Data Service, and is accessible from within RefWorks.

Providers and Search Interfaces for Article Indexes and Abstracts:

 


ABC-CLIO

For Direct Export:

  1. Conduct a search and mark the records you want by clicking the "Check to add to Personal List" box.
  2. Click on the Export Options button.
  3. Select Short Entry if you just want the citation or Full Entry if you want the abstract to be included with the citation information.
  4. Select "Current Results" or "Personal List" in Request Entries.
  5. In the Output Type area, select "United States" in the RefWorks section and click Send to initiate a direct export.
  6. Click on the Export to RefWorks US Network, which will link into your Refoworks account.
  7. Log into RefWorks and click on View Last Imported Folder to view your records.

To Manually Save and Export Records:

  1. Mark the records you wish to save by clicking the Tagged box.
  2. lick on the Export Options button.
  3. Choose Entry Format "Full Entry" and Request Entry "Tagged Entries."
  4. Choose Output Type ASCII Display and click Send.
  5. Click on Click Here To Display ASCII Output link.
  6. Using your browser's Save As function, navigate to the local drive and directory where you want to save the file.
  7. Select Text as the file type.
  8. Click Save.
  9. Log in to RefWorks.
  10. Select References/Import from the toolbar.
  11. Select ABC-CLIO as the data source and select the appropriate database.
  12. Browse to find the text file you saved to your computer.
  13. Click Import.
  14. Your records should appear in the Last Imported Folder.

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ACM Digital Library

  1. View a citation you wish to save in full format.
  2. Click the link to Display in BibTeX format.
  3. If you have multiple records you want to import, copy and paste the results into a Document and Save As a plain text .txt file. Be sure to remove quotation marks. See example.
  4. Log in to RefWorks.
  5. Select References/Import from the toolbar.
  6. Select BibTeX as the data source and ACM Digital Library as the database.
  7. Browse to find the text file you saved to your computer.
  8. Click Import.
  9. Your records should appear in the Last Imported Folder.

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AGRIS (from the FAO) 

  1. Conduct your search and select the records you wish to export. 
    Note: The maximum number that can be exported at one time is 200.  If you need to export more, limit your search by date to create smaller groups of references.  For example, limit your search to 2005-present; then redo the search for 2000-2004, etc.
  2. From the drop down option box, choose to "Save results as Text".
  3. Save the results as a file in some location on your computer that you can find.
  4. Log in to RefWorks.
  5. Select References/Import from the toolbar.
  6. Select AGIS as the data source and AGRIS as the database.
  7. Select the appropriate RefWorks folder, or just let them go into the Last Imported Folder.
  8. Browse to find the text file you saved to your computer.
  9. Click Import.
  10. Your records should appear in the Last Imported Folder.

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Allen Press

  1. Conduct your search and view the record you want to export.
  2. On the record page, click on Create Reference.
  3. Download the article reference in the RefWorks Format and save to disk.
  4. Log in to RefWorks.
  5. Select References/Import from the toolbar.
  6. Select RefWorks Tagged Format as the Import Filter/Data Source.
  7. Browse to find the text file you saved to your computer.
  8. Click Import.
  9. Your records should appear in the Last Imported Folder.

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Annual Reviews

  1. Mark the records you wish to save by clicking each article or "choose all" from the search.
  2. Click on Download to Citation Manager.
  3. Choose citation and abstract for this article.
  4. Choose RefWorks as Citation Manager or file format.
  5. Click Download Chapter Metadata.
  6. Log in to RefWorks and click on View Last Imported Folder to view your records.

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AnthroSource

  1. After you conduct a search, select the references you wish to import by checking the boxes.
  2. Click on Send to Citation Mgr. (Manager)
  3. At the bottom of the screen, choose RefWorks as the Format. (Note: Your browser will have to allow popup windows from AnthroSource.net)
  4. Click Download article citation data.
  5. The export will open RefWorks if it is not already open. If you are not already logged in to RefWorks, you will be prompted to do so.
  6. Your references should appear in the Last Imported folder.

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APS

Note: Export to RefWorks is only available in APS Journals database.

  1. After you conduct a search, select the references you wish to import by checking the boxes.
  2. Click on Download as Reference.
  3. Choose Endnote or BibTex as the Format, then click Download article metadata.
  4. In the pop up window, choose Save to Disk and click OK.
  5. Log in to RefWorks.
  6. Select References/Import from the toolbar.
  7. Select Endnote View as the Import Filter/Data Source if you downloaded the Endnote format; select BibTex as the Import Filter/Data Source if you downloaded the BibTex format.
  8. Browse to find the file you saved to your computer.
  9. Click Import.
  10. Your records should appear in the Last Imported Folder.

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ARTstor

  1. **Pop-ups must be enabled to export to RefWorks**
  2. While on a thumbnail page, select images by clicking on them once; a yellow border will surround the selected images.
  3. Create a citation list: Click on the Image Groups menu located in the toolbar and choose “save selected images as citations”
  4. Open the citation list: Click on the Image Groups menu again, and now click on “View saved citations”
  5. From the citation list, export to RefWorks by clicking on "Directly export citations into RefWorks"
  6. The references are automatically sent to RefWorks. If you are not already logged in to RefWorks, you will be prompted to do so.
  7. Your records should appear in the Last Imported Folder.

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Association for Asian Studies (AAS)

  1. After you conduct a search, locate the reference you wish to import and click add to bookbag.
  2. On the Bookbag Holdings page, click Download Contents.
  3. In the pop up window, choose Save to Disk and click OK.
  4. Log in to RefWorks.
  5. Select References/Import from the toolbar.
  6. Select Bibliography of Asian Studies - BAS as the Import Filter/Data Source, and Bibliography of Asian Studies as the Database.
  7. Browse to find the file you saved to your computer.
  8. Click Import.
  9. Your records should appear in the Last Imported Folder.

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Biblioline (NISC Biblioline)

  1. From your search results mark the references you want to import and click Output: marked Full Records in the Select Format for Output drop-down.
  2. Click Export.
  3. Click RefWorks.
  4. The export will open RefWorks if it is not already open, ask you to log in, and automatically import the references.
  5. Your records should appear in the Last Imported Folder.

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BioMed Central

  1. After you perform your search mark the references you want to import by clicking on the checkbox.
  2. In the Send section of the Search Results Page, select which records you want to send (selected records, this page, etc.).
  3. Select Send to: RefWorks. Note: you have two options with or without Abstracts.
  4. Click Send.
  5. The references are automatically sent to RefWorks. If you are not already logged in to RefWorks, you will be prompted to do so.
  6. Your records should appear in the Last Imported Folder.

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Books In Print

  1. Select records and click Download.
  2. Select Standard Download and click Go.
  3. Select ASCII and Full Record as the Record Format and click on Go.
  4. Using your browser's Save As function, navigate to the local drive and directory where you want to save the file. The file will have a .BIP extension.
  5. Click Save.
  6. Log in to RefWorks.
  7. Select References/Import from the toolbar.
  8. Select BooksInPrint as the data source and BooksInPrint (ASCII Full Record) as the database.
  9. Browse to find the text file you saved to your computer.
  10. Click Import.
  11. Your records should appear in the Last Imported Folder.

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CIOS (Communication Institute for Online Scholarship)

  1. Perform your search.
  2. From the page that displays all your "hits", click on the link to "add to folder" for all the articles of interest.
  3. Each time a record is added to the folder, a new tab or window will open, displaying the Folder. Close this window until such time as you have added all the records of interest (otherwise you will keep proliferating open windows!)
  4. From the window that displays the records in your folder, put a check in the box in front of each record that you want to import into RefWorks.
  5. From the dropdown options box, choose Download checked items in RIS format (for Procite, EndNote, etc.)
  6. Without fillingin your email address, click on the Submit button.
  7. Save the txt file to a location you can find. The default name is myciosfolderdownload.txt, but you can change the name of the file to whatever you like, just be sure to keep the txt extension.
  8. Login to your RefWorks account.
  9. Click on References / Import.
  10. Choose RIS Format for the Import Filter / Data Source.
  11. Choose RIS Format for the Database.
  12. Specify the Folder, if you like.
  13. In the box labelled "Import Data from the following Text File" , Browse to your saved text file, and open it, so it's pathway is displayed in the Import window.
  14. Click on Import.
  15. Your records should appear in the Last Imported Folder.

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CNKI

  1. Conduct your search and mark your records for import using the check boxes.
  2. Click Save at the bottom of the page.
  3. A marked records window will pop up. Click the link of RefWorks.
  4. In the new pop up window, choose Save to Disk and click OK.
  5. Log in to RefWorks.
  6. Select References/Import from the toolbar.
  7. Select RefWorks Tagged Format as the data source.
  8. Browse to find the text file you saved to your computer.
  9. Click Import.
  10. Your records should appear in the Last Imported Folder.

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CSA Illumina

For Direct Export:

  1. Conduct your search.
  2. Select the records you want to export and click the RefWorks button
  3. Click the Export to RefWorks button and, after you log in to your RefWorks account, the references are automatically exported to RefWorks.
  4. Your records should appear in the Last Imported Folder.

To Manually Save and Export Records:

  1. After you perform your search and are at the results window, click Save/Print/E-mail link.
  2. Select either Marked References or Use Records from the Current results list.
  3. Select Full Format.
  4. Scroll down the page and select the file type you want (PC, Mac, UNIX) and click Save.
  5. You will be prompted to either Open or Save the file (which is already named and is a text file).
    If you select open, then the references appear in your browser window and from the File menu select Save As.
  6. Select the location where you want to save the file, type the name you want and select Text as the Save As Type.
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select CSA as the data source and the appropriate database as the database.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.

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EBSCOhost

For Direct Export:

  1. Conduct a search
  2. Click on the Add folder icon to the right of any results you want to save.
  3. Click on the Folder has items link, above the Result List on the right side of the screen.
  4. Click on the "Export" link from inside the folder.
  5. Click the radio button in front of Direct Export to RefWorks.
    Note: Uncheck the Remove these items from folder after saving feature, if you want items to remain in the folder after performing the export function.
  6. Click the Save button to begin the direct export.
  7. The export will open RefWorks if it is not already open, ask you to log in, and automatically import the references.
  8. Your records should appear in the Last Imported Folder.

To Manually Save and Export Records:

  1. Click on the Add folder icon to the right of any results.
  2. Click on the Folder has items link, above the Result List on the right side of the screen.
  3. Click on the Save to Disk link from inside the folder.
  4. Click on the Bibliographic Manager tab.
  5. Click the radio button in front of Save citations in a format that can be uploaded to bibliographic management software.
    Note: Uncheck the Remove these items from folder after saving feature, if you want items to remain in the folder after performing the export function.
  6. Click Save.
  7. Use the browser's Save As function to save this page as a text file.
  8. Log in to RefWorks.
  9. Select References/Import from the toolbar.
  10. Select EBSCOhost as the data source and the appropriate database you searched from.
  11. Browse to find the text file you saved to your computer.
  12. Click Import.
  13. Your records should appear in the Last Imported Folder.

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EI Engineering Village 2

For Direct Export:

  1. Conduct search and select the records you wish to export.
  2. To do a direct export, select Download from the search results page.
  3. Select RefWorks direct import and click on Download.
  4. The export will open RefWorks if it is not already open and automatically import the references.
  5. Your records should appear in the Last Imported Folder.

To Manually Save and Export Records:

  1. To save to a text file select the Detailed Record option from the search results Page.
  2. Select the Download button.
  3. Select Plain text format and click on Download.
  4. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file.
  5. Select Text as the file type.
  6. Click Save.
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select EI Engineering Village 2 as the data source and EI Compendex as the database.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.

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GALE

  1. Conduct your search and mark the records you want to import.
  2. Click on "Marked Items".
  3. Click on "Citation Tools" or "How to Cite". A new window will pop up.
  4. Select "Export to third party software: Refworks".
  5. Click on "Export". RefWorks will open in a new window.
    Note: if you are using FireFox for your Web browser, you may need to turn off the FireFox pop-up blocker. Go to: Tools / Options / Content / Make sure "block pop-up windows" is not selected.
  6. Log in to RefWorks
  7. Your records should appear in the Last Imported Folder.

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GeoScience World

  1. Conduct your search and mark your records for import using the check boxes.
  2. Select the radio button for "download to citation manager" and click Go.
  3. In the pop up window, click "Download ALL Selected Citations to Citation Manager".
  4. Select RefWorks on the download page. RefWorks will open in a new window.
  5. After you log in to your RefWorks account, the references are automatically exported to RefWorks.
  6. Your records should appear in the Last Imported Folder.

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Google Scholar

If importing one citation at a time:

First, you need to set your preferences so you're seeing the RefWorks link in Google Scholar:
  1. From the Google Scholar search page, click on the Scholars Preferences link.  
  2. Scroll down to the Bibliography Manager section.
  3. Select Show Links to Import into and select RefWorks from the drop-down.
  4. Click Save Preferences. These preferences should persist from one browser session to the other, as they are located in your cookies.

To initate a direct export to RefWorks:

  1. Conduct your search in Google Scholar
  2. Each record displayed will have an Import into RefWorks link. Clicking on the link will launch the RefWorks login page.
  3. Once you log in, you are brought automatically to the Edit view of the reference. If you do not wish to edit the record, you can navigate to any other area of RefWorks.
  4. Your record is stored in your Last Imported Folder.
If importing more than one Google Scholar citation into RefWorks at a time, via Zotero or Publish or Perish

Using the Zotero plugin:

If you use the Firefox browser (version 2 or above), then you may want to install the Zotero plugin. This plugin has been especially designed by researchers at George Mason University to work with Google Scholar (as well as library catalogs, PubMed, Amazon, and some other resources) so that you can select multiple citations from web resources for import into RefWorks or EndNote. Briefly:

First, download and install Zotero from http://www.zotero.org/. When you restart Firefox, you will see Zotero at the bottom of the Firefox broswer. Click on it and familiarize yourself with the program (the Zotero Quick Start will help you learn how to use Zotero)

  1. Click on the Zotero icon, which will semi-open the Zotero window.
  2. Select the collection in the left Zotero column into which you which to import the new citations. (You may want to just make a new, empty collection, and later distribute them into other collections; to make a new collection, click on the first icon across the Zotero screen -- it'a a folder with a "+" on it.) The middle Zotero column should be empty before you start your search in Google Scholar.
  3. You may want to leave the Zotero window open while doing your searching, so you can verify import of the citations. It's not necessary to leave it open, just handy.
  4. Perform your search in Google Scholar.
  5. You will notice in the browser's location bar that a yellow folder icon appears. This indicates that you are on a site from which Zotero can import records. Click on the folder in the location bar.
  6. A small window drops down that shows the Google Scholar citations, with an empty check box in front of each citation.
  7. Select the citations that you need and click "OK".
    NOTE: Try to avoid those citations that, in Google Scholar, have [CITATION] in front of them, as these do not have volume or pagination information, and frequently seem to hang-up Zotero during import. With some effort you can tell which citations these are in the Zotero "select-items window" as the citation will starts with an empty space. Don't select these as they will cause the download to fail.
  8. A small window pops up that indicates the records are being saved into Zotero.
  9. If you have kept the mini-Zotero window open, the records you selected should be visible in the middle Zotero column. You may want to maximize the Zotero window and scroll through the citations to see if all the information you require has been captured.
  10. You can keep searching, sending additional records to Zotero for eventual export from Zotero.
  11. To Export records from Zotero to RefWorks:
    Highlight (select) the Zotero records that you wish to export.
  12. Right-click on the selection and, from the menu bar, select "Export selected items"
  13. Choose to export in RIS format.
  14. A file will be created called "Exported Items.ris". Rename it if you like, but keep the ris extension. NOTE: It takes quite a while (e.g., sometimes 15-30 minutes) for all the citations to be exported to the RIS file. Go have a cup of coffee! You will not be able to access any of your FireFox browser sessions during this time.
  15. Log into your RefWorks account.
  16. Select References/Import from the toolbar.
  17. Select RIS Format as the data source and RIS as the database.
  18. Browse to find the ris file you saved to your computer.
  19. Click Import.
  20. Your records should appear in the Last Imported Folder.

Using Publish or Perish (POP)

Publish or Perish (PoP) is a software program that searches Google Scholar to retrieve and analyze academic citations.  PoP is free to academics.  Users can use PoP to retrieve multiple Google Scholar citations and to export them as an RIS file (this is a special type of text file that programs such as RefWorks and EndNote can recognize).  The contents of the RIS file can then be imported into RefWorks. 

First, download and install Publish or Perish from http://www.harzing.com/pop.htm.  Next, open the PoP software on your computer.

  1. Type in your query based on either the author’s name, a journal title, or as a general citation search. PoP will search Google Scholar according to your query. Use the same search syntax that you would when searching the native Google Scholar search engine.
    The maximum number of citations that can be retrieved in any one search is 999. Try limiting your search by date if you are bumping into this barrier.
  2. Using the check boxes next to each citation, check off the citations that you want to import into RefWorks. -
    Note: you can sort any of the columns, which may help you pull similar citations together.
  3. Under the File menu in PoP, choose Save As RIS and assign a file name.
  4. Log into your RefWorks account.
  5. In RefWorks, select References/Import from the toolbar.
  6. Select RIS Format as the data source and RIS as the database.
  7. Browse to find the RIS file you saved to your computer.
  8. Click Import.
  9. Your records should appear in the Last Imported Folder.

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HAPI

  1. Conduct search. Select the articles you wish to export and click the box next to the "Add to Marked List" icon.
  2. Click "View Marked List".
  3. Click Download Records.
  4. Choose Export to RefWorks.
  5. RefWorks will open in a new window. After you log in to your RefWorks account, the references are automatically exported to RefWorks.
  6. Your records should appear in the Last Imported Folder.

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Highwire Press

  1. Conduct search and select the articles you wish to export.
  2. Choose "download to citation manager" and click Go.
  3. Click on "Download ALL Selected Citations to Citation Manager".
  4. Click on RefWorks (do not click on the link below the word RefWorks, otherwise you will be saving a file to your computer).
  5. The export will open RefWorks if it is not already open and automatically import the references.
  6. Your records should appear in the Last Imported Folder.

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IEEE/IEE Electronic Library

  1. Conduct search and select the articles you wish to export.
  2. Click on view selected items.
  3. Choose Citation or Citation with Abstract and Endnote, ProCite, RefMan from the pull down menus on the left and click the >> button.
  4. Your citation will be saved as a file with a .jsp extension.
  5. Log in to RefWorks.
  6. Select References/Import from the toolbar.
  7. Select RIS Format as the data source and IEEE/IEL as the database.
  8. Browse to find the text file you saved to your computer.
  9. Click Import.
  10. Your records should appear in the Last Imported Folder.

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Ingenta

  1. Conduct your search and add the records you want to import to your marked list by selecting articles and clicking on update marked list.
  2. Click on Bookmarking Options on the right and then on Marked List.
  3. Click on Export Options and choose the option for plain text.
  4. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file.
  5. Select Text as the file type.
  6. Click Save.
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select Ingenta as the data source and select <multiple databases> as the database.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.

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IOP Axiom

  1. From the search results page select the references you want to import.
  2. In the Export/Email search result box, choose Selected Records from the first drop down menu.
  3. Select Reference Manager (RIS) from the second drop down menu.
  4. Select either Summary or Abstract from the third drop down menu.
  5. Choose Disk from the last drop down menu.
  6. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file.
  7. Select Text as the file type.
  8. Click Save.
    Note: If you are using Mozilla Firefox, you do not need to use your browser's Save As function. A pop-up window will prompt you to open or save the file as a .ris file.
  9. Log in to RefWorks.
  10. Select References/Import from the toolbar.
  11. Select RIS format as the data source and Reference Manager as the database.
  12. Browse to find the text file you saved to your computer.
  13. Click Import.
  14. Your records should appear in the Last Imported Folder.

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JSTOR

  1. Conduct a search and select the references you want to import.
  2. Clink on Save citation(s) (Requires login) and you will be taken to the Login page.
  3. Click on Register if you don't have a JSTOR account.
  4. Provide the information requested (your name, email address, choose a login name and password), then click on “Submit”.
  5. You will see Your citation(s) has been saved.
  6. Click on the Saved citations link on the top right corner to retrieve your records.
  7. Check the citations you want to export and click on Export article citations.
  8. Click on the RefWorks link.
  9. RefWorks will open in a new window and ask you to log in if you haven't already.
    Note: Be sure that your browser's pop-up blocker isn't blocking pop-up windows from http://www.jstor.org/. You may need to set it to "allow" this.
  10. The records will import automatically and will be in your Last Imported folder.

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Lexis/Nexis

  1. From your search results mark the references you want to import and click the "Export Bibliographic References" book icon (upper right on screen).
  2. A window will pop up. Verify the Document Range is correct and then press "Export".
  3. A RefWorks session should start up; login to your Refworks account.
  4. Your records should appear in the Last Imported folder.
  5. Note: be sure that your browser's pop-up blocker isn't blocking pop-up windows from http://www.lexis-nexis.com. You may need to set it to "allow" these.

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MathSciNet (AMS)

  1. Save citations by clicking the Clipboard links under each citation.
  2. Review your marked citations by clicking the Clipboard button in the upper right hand corner.
  3. Select format Citations (BibTeX) and click SaveClip.
  4. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file and save the file in the text (.txt) format.
  5. Log in to RefWorks.
  6. Select References/Import from the toolbar.
  7. Select BibTeX as the data source and MathSciNet as the database.
  8. Browse to find the text file you saved to your computer.
  9. Click Import.
  10. Your records should appear in the Last Imported Folder.

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NASA Astrophysics Data System

Note: Not all fields download correctly.

  1. Conduct search and mark the records you wish to save by checking the box next to each record.
  2. At the bottom of the page under Retrieve the above record in other formats, select RefMan format and Save to File. Then click Retrieve Selected Records.
  3. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file and save the file in the text (.txt) format.
  4. Log in to RefWorks.
  5. Select References/Import from the toolbar.
  6. Select RIS Format as the data source and Reference Manager as the database.
  7. Browse to find the text file you saved to your computer.
  8. Click Import.
  9. Your records should appear in the Last Imported Folder.

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NBER

  1. Conduct your search and view the record you want to import.
  2. On the record page, click RIS or BibTex.
  3. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file.
  4. Save the file as Text Document. For RIS, the file type should be .ris; for BibTex, the file type should be .bib
  5. Log in to RefWorks.
  6. Select References/Import from the toolbar.
  7. Select RefWorks Tagged Format as the data source if you saved the file in .ris format; select BibTex as the data source if you saved the file in .bib format.
  8. Browse to find the text file you saved to your computer.
  9. Click Import.
  10. Your records should appear in the Last Imported folder.

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NLM

Note: Export to RefWorks is only available in TOXLINE and DART databases.

  1. Conduct your search and mark your records for import using the check boxes.
  2. Click the "Save Checked Items" button on the left of the page.
  3. Click the "Display Saved Items" button.
  4. Click the "Download" button.
  5. A new window will pop up. Select download in Tagged format, then click "Download".
  6. Select Save to Disk and click OK.
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select TOXNET as the Import Filter/Data Source.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.

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NLM Gateway

  1. Conduct your search and mark your records for import using the check boxes.
  2. Select "Download/Display" from the dropdown menu and click "Go".
  3. Select Format "Export", Destination "Save to File" and Download as "Text". Click "Go".
  4. Select Save to Disk and click OK.
  5. Log in to RefWorks.
  6. Select References/Import from the toolbar.
  7. Select NLM Gateway as the Import Filter/Data Source.
  8. Browse to find the text file you saved to your computer.
  9. Click Import.
  10. Your records should appear in the Last Imported Folder.

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OCLC FirstSearch

For Direct Export:

  1. From your search results mark the references you want to import and click Export.
  2. To do a direct export, choose marked records in the Export section and RefWorks in the Export to section.
  3. Click on the Export button.
  4. Note: If you are using the Firefox browser, before you click on the Export button you will need to turn off the pop-up blocker in Firefox. To do this follow these steps:
    • Click on Tools / Options
    • Choose the Content tab
    • Make sure that "Block pop-up windows" is NOT checked.
    • (You may want to go back and turn it back on after this step.)
  5. The export will open RefWorks (if it is not already open) and automatically import the references.
  6. Your records should appear in the Last Imported Folder.

To Manually Save and Export Records:

  1. To save to a text file, select marked records in the Export section and Text File in the Export to section.
  2. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file.
  3. The page URL displays as the default name. Under File name, type the file name to be saved. Assign a name that helps you locate the file later on.
  4. Select Text as the file type.
  5. Click Save.
  6. Log in to RefWorks.
  7. Select References/Import from the toolbar.
  8. Select OCLC FirstSearch as the data source and select the appropriate database.
  9. Browse to find the text file you saved to your computer.
  10. Click Import.
  11. Your records should appear in the Last Imported Folder.

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OECD

  1. Conduct search and mark the records you wish to save by clicking the link to "Add to marked list".
  2. Click "View Marked List" from the top of the search results screen.
  3. Click "display for download (ASCII)".
  4. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file.
  5. Select Text as the file type.
  6. Click Save.
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select SourceOECD as the Import Filter/Data Source.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.

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Ovid

For Direct Export:

  1. Conduct search and select the references you want to export.
  2. Click on Results Manager.
  3. Select Complete Reference in the Fields section.
  4. Select the Direct Export format.
  5. Click the Save button.
  6. Select Export Results to RefWorks and Continue.
  7. The export will open RefWorks if it is not already open and automatically import the references.
  8. Your records should appear in the Last Imported Folder.
    Note: If you do not see the Export Citations to RefWorks option contact your Ovid Technical Support representative to have it turned on.

To Manually Save and Export Records:

  1. Conduct search and select the references you want to export.
  2. Click on Results Manager.
  3. Select Complete Reference in the Fields section.
  4. Select the Ovid format.
  5. Click the Save button.
  6. Select the appropriate platform style and click Continue.
  7. Click Save at the File Download prompt.
  8. Select the location where you want to save the file and type the file name.
  9. Click Save.
  10. Log in to RefWorks.
  11. Select References/Import from the toolbar.
  12. Select OVID as the data source and select the appropriate database.
  13. Browse to find the text file you saved to your computer.
  14. Click Import.
  15. Your records should appear in the Last Imported Folder.

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Paratext

  1. Conduct your search and select the citations of interest.
  2. Click on Save Checked Items link.
  3. Click on Display Checked Items.
  4. Click on Download. A small window will popup. The number of records in your Checked Items window will be listed.
  5. Choose the Reference Works Tagged Format and then click on Download.
  6. Save the file to a location that you can find.
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select RefWorks Tagged Format as the Import Filter.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.

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Project Muse

Export results of a Project Muse Search

  1. Conduct an Article search and select the references you want to export.
  2. Click on the Saved Marked Results button.
  3. Click on View Saved Results tab
  4. Review the selections; deselect any you don't want to export
  5. Under Export Marked Results, select RefWorks.
  6. Click the Export button.
  7. The export will open RefWorks if it is not already open and automatically import the references.
  8. Your records should appear in the Last Imported Folder.
Export citation for a single article
Method one:
  1. If you have used the Browse tab to find a particular article, and want to export a citation for that article, follow these steps:
  2. Browse to the article of interest, and choose to view the HTML Version.
  3. Click on Download/Export Citation.
  4. In the resulting popup window, Click on Endnote.
  5. Copy (Control + C) the text between the two lines to your clipboard.
  6. Login to RefWorks, if you are not already logged in.
  7. Click on References / Import.
  8. For the Import Filter / Data Source, choose RIS Format. 
  9. For Database, choose EndNote Windows (or EndNote Mac).
  10. Optional: Choose the folder into which you want to import the citation.
  11. Select "Import Data from the following Text"
  12. Paste the text (Control + V) from your clipboard into the large box under "Import Data from the Following Text".
  13. Click on Import.
  14. The citation should appear in the Last Imported Folder.
Export citation for a single article
Method two:
Alternatively, if you have a single citation that you wish to put into RefWorks, you can use the Project Muse Search mode to search for the author or title (perhaps in another window in your browser).  Once you locate the desired article proceed as described above in "Export results of a Project Muse Search":  mark and save it, click on View Saved Results, and import it into RefWorks.

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ProQuest

For Direct Export:

  1. Perform a search and mark the references you want to export.
  2. Select the My Research tab.
  3. Click on Export Citations.
  4. To do a direct export, select Export directly to RefWorks.
  5. The export will open RefWorks if it is not already open and automatically import the references.
  6. Your records should appear in the Last Imported Folder.

To Manually Save and Export Records:

  1. Perform a search and mark the references you want to export.
  2. Select the My Research Tab.
  3. To save to a text file, select Download in a format compatible with ProCite, EndNote , Reference Manager and RefWorks.
  4. Select Save As from your browser and select Text as the Save As file type.
  5. Log in to RefWorks.
  6. Select References/Import from the toolbar.
  7. Select ProQuest as the data source and select All Databases as the database.
  8. Browse to find the text file you saved to your computer.
  9. Click Import.
  10. Your records should appear in the Last Imported Folder.

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Pubget

  1. Conduct search and mark the references you want to export.
  2. Click on Tools / Download citations.
  3. Save the file in the .RIS format. Note it's location.
  4. Log into RefWorks.
  5. Select References/Import from the toolbar.
  6. Select NLM PubMed as the data source and as the database.
  7. Browse to find the text file you saved to your computer.
  8. Click Import.
  9. Your records should appear in the Last Imported Folder.
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ProQuest - CSA

For Direct Export:

  1. Perform a search and mark the references you want to export.
  2. Click the Marked List link.
  3. Click the Download button.
  4. To do a direct export, select Export directly to RefWorks.
  5. The export will open RefWorks if it is not already open and automatically import the references.
  6. Your records should appear in the Last Imported Folder.

To Manually Save and Export Records:

  1. Perform a search and mark the references you want to export.
  2. Click the Marked List link.
  3. Click the Download button.
  4. To save to a text file, select Download in a format compatible with ProCite, EndNote , Reference Manager and RefWorks.
  5. Select Save to Disk and click OK.
  6. Log in to RefWorks.
  7. Select References/Import from the toolbar.
  8. Select ProQuest as the data source and select All Databases as the database.
  9. Browse to find the text file you saved to your computer.
  10. Click Import.
  11. Your records should appear in the Last Imported Folder.

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PubMed (also known as Medline) (NLM)

There are at least FOUR ways to import PubMed records into RefWorks! updated: 12-7-2010

First Way: Save the citations to a file, and then import into RefWorks:

  1. Perform a search in PubMed and mark the references you want to export.
  2. In the Send To drop-down, send these marked records to Clipboard. Continue searching, marking, and adding records to the Clipboard.  (Note: Clipboard items will be lost after eight hours of inactivity. The maximum number of Clipboard items is 500.)
  3. When you've added all the citations you need to the Clipboard, click on the Clipboard link to view these records.
  4. In the Send To drop-down, select File.
  5. A sub-window will open Choose Format: Medline.
  6. Click on "Create file" to save the file to your computer; note it's location.
  7. Log into RefWorks.
  8. Select References/Import from the toolbar.
  9. Select NLM PubMed as the data source and as the database.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.

Second Way: Cut and paste citations from PubMed into RefWorks:

  1. Perform a search in PubMed and mark the references you want to export.
  2. In the Send To drop-down, send these marked records to Clipboard. Continue searching, marking, and adding records to the Clipboard. (Note: Clipboard items will be lost after eight hours of inactivity. The maximum number of Clipboard items is 500.)
  3. When you've added all the citations you need to the Clipboard, click on the Clipboard folder tab to view these records.
  4. Change the Display option from Summary to MEDLINE.
  5. Copy the screen to the computer's clipboard memory:
    1. Select all the text (Edit / Select all)
    2. Click on Edit / Copy
  6. Log into RefWorks.
  7. Click on References / Import.
  8. Select NLM PubMed as the data source and as the database.
  9. If desired, chose which folder to which you want the citations to be imported.
  10. In the lower portion of the screen, select the radio button for "Import Data from the Following Text".
  11. Paste the data from your computer's clipboard memory into the space provided:
    1. Click Edit / Paste
    2. Verify that the data pasted in is what you selected and copied from PubMed
  12. Click Import.
  13. Your records should appear in the Last Imported Folder.

Third Way: Search PubMed from within RefWorks. Results will immediately be imported into a RefWorks folder.

For simple searches of PubMed, where you only expect a couple of "hits", use the PubMed search engine built in to RefWorks to search PubMed. Use the same search syntax [AND, OR, NOT, asterisk for truncation, etc.] as you would to search the native PubMed database. The records will immediately show up in a RefWorks folder. This is the easiest way to get many records into RefWorks from PubMed, but for involved searches it is recommended that you first test the search in PubMed and then copy the search strategy into the RefWorks PubMed search box.

  1. Log in to RefWorks.
  2. Click on Search / Online Catalog or Database.
  3. In the drop-down list for "Online Catalog or Database to Search:", select PubMed.
  4. Select the maximum number of retrievals that you desire. The maximum allowable is 1000, but set it to 50 the first time, until you can judge the success of your search, since it takes a while for the citations to be imported into RefWorks.
  5. Enter your search strategy and click on "Search". (For complicated searches, it's usually better to use the native PubMed search engine to devise your search. Then copy that search strategy and drop it into the PubMed search box in RefWorks. Or use one of the two methods described above to import the references into RefWorks.)
  6. A new RefWorks window will open showing your search results.
  7. All of the records will have been imported into your "Last Imported Folder", but you may at this time elect to target certain citations for inclusion in one or more folders.

Fourth Way: Import one PubMed citation at a time into RefWorks, using RefGrab-It

RefGrab-It is a bookmarklet that you can add to your Personal Toolbar (Links or Favorites in IE; bookmarks in Netscape). Though it is usually used to grab the URL and title of webpages, it also may be used to grab a single citation in PubMed.

  1. First, install RefGrab-It:
    1. From within RefWorks, click on Tools / RefGrab-It
    2. While holding your mouse button down, click on the link for RefGrab-It and drag it to your browser's personal toolbar.
  2. Perform your search in PubMed, and from the summary list of "hits", click on an individual citation to view it in the AbstractPlus format.
  3. Click on the link for RefGrab-It.
  4. A RefWorks page will open, with the full record viewable.
  5. Click on "Import".
  6. If you are not already logged into RefWorks, you will be asked to do so.
  7. Your record will now import into RefWorks.
  8. Click on the link to "View Last Imported Folder", and dispose of the record into the folder of your choice.

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READEX

  1. Conduct search and view the record you wish to import.
  2. On the record page, click "Export Citation".
  3. Select Save to Disk and click OK.
  4. Log in to RefWorks.
  5. Select References/Import from the toolbar.
  6. Select RIS Format as the Import Filter/Data Source and select Multiple Databases as the database.
  7. Browse to find the text file you saved to your computer.
  8. Click Import.
  9. Your records should appear in the Last Imported Folder.

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RLG Eureka

For Direct Export:

  1. Conduct search.
  2. Select the citations you wish to import by clicking the save links.
  3. When you have selected all of the citations you wish to import, click the Saved link on the top blue bar.
  4. Choose the Full display and then choose Export to Bibliographic software.
  5. Choose RefWorks and click okay. (Pop-ups must be enabled.)
  6. The export will open RefWorks if it is not already open and automatically export the references.

Netscape users note: Exporting records from Eureka databases may not work with Netscape browsers. RefWorks is aware of this issue and is working on it.

To Manually Save and Export Records:

  1. Conduct search and save the citations you wish to import by click the save links.
  2. When you have completed searching, click the Saved link on the top blue bar.
  3. Choose the Full display and then choose Print.
  4. Select Save As from your browser and select Text as the Save As file type.
  5. Log in to RefWorks.
  6. Select References/Import from the toolbar.
  7. Select RLG Eureka as the Import Filter and select the appropriate database.
  8. Browse to find the text file you saved to your computer.
  9. Click Import.
  10. Your records should appear in the Last Imported Folder.

Mac users note: Exporting records from Eureka databases requires you to change your RLG preferences. Please follow the instructions below:

  1. In RLG change your preferences to the Endnote format, save the preferences. (note you will have to do this each time you log in to RLG as your this change is not saved once you have logged out).
  2. Check the items you wish to save
  3. Select Full Format
  4. Select Save As from your browser and select Text as the Save As file type.
  5. Log in to RefWorks.
  6. Select References/Import from the toolbar.
  7. Select Refer Format as the data source and select Endnote as your database.
  8. Browse to find the text file you saved to your computer.
  9. Click Import.
  10. Your records should appear in the Last Imported Folder.

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SAGE

  1. Conduct search.
  2. Check records that you wish to save.
  3. Click "Add to my marked citations.
  4. For marked citations, choose Email/Download/Save/Print My Marked citations and click "Go."
  5. Choose format: Chitation only or Citation and Abstract.
  6. Click "Export/Download to citation manager."
  7. Click on RefWorks.
  8. The export will open RefWorks if it is not already open, ask you to log in, and automatically import the references.
  9. The records should appear in the Last Imported Folder.

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Science.gov

  1. Conduct search and mark the records you want to export
  2. Click on Your Selections.
  3. In the Citation Management window, select Send to RefWorks
  4. RefWorks will open. Log in to RefWorks if you aren't already logged in.
  5. Your records should appear in the Last Imported Folder.

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ScienceDirect

  1. Conduct search and mark the records you want to export and click Export Citations.
  2. Select Citations + Abstracts to export the records' abstracts.
  3. Select the RefWorks Direct Export.
  4. Click on Export.
  5. RefWorks will open. Log in to RefWorks.
  6. Your records should appear in the Last Imported Folder.

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SciFinder (Web version)

  1. From the search results page (answer set) select the references you need to import.  Note: only 100 citations can be exported at one time. You may want to use the Analyze or Refine tools to limit your search retrievals to smaller batches.
  2. Click on the "Export" option.
  3. Choose Export: Selected
  4. For Citation Manger, choose: Tagged Format (*.txt).  Rename the file, if you like; it will just be a temporary file.
  5. Click Save.
  6. You will be asked where on your computer you wish to save the file; put it someplace that you can find the file easily, e.g., the desktop!  Leave the file type ".txt".
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select CAS Scifinder as the data source and <Multiple databases> as the database. Note: if you have elected to search SciFinder only for references from CAPlus, then choose that option. In the standard mode, SciFinder Scholar is searching Chemical Abstracts and Medline.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.

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Scirus

  1. From the search results page select the references you want to export.
  2. Click "Export checked results" from the top of the search screen.
  3. In the pop up window, choose "RIS format" as the File Format and select "Save file to disk or open Reference Software (depends on your settings)", then click Export.
  4. Select "Save to Disk" and click OK.
  5. Log in to RefWorks.
  6. Select References/Import from the toolbar.
  7. Select RIS Format as the Import Filter/Data Source.
  8. Browse to find the text file you saved to your computer.
  9. Click Import.
  10. Your records should appear in the Last Imported Folder.

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Scopus (Elsevier)

For Direct Export:

  1. Conduct your search and mark your records for import.
  2. Click on the Output button.
  3. Select RefWorks direct export.
  4. Select the citation format you prefer. For the most complete record, we recommend selecting Complete Format as your citation format.
  5. Click the Export button.
  6. Log in to RefWorks. Note: You can bypass logging in by entering your RefWorks login information in your Scopus My Profile area and selecting RefWorks Settings.
  7. Your records should appear in the Last Imported Folder.

To Manually Save and Export Records:

Note: If you have an ISI ResearchSoft product (Reference Manager, EndNote or ProCite) installed on your computer the following directions may not work. An ISI Helper application may have been installed on your computer that is automatically called when you select the Export button in ScienceDirect. It will not allow you to save the information to text.

  1. Conduct your search and mark your records for import.
  2. Click on the Output button.
  3. In the Export area, select RIS Format as the export format and select the citation format you prefer. For the most complete record, we recommend selecting the Complete Format as your citation format.
  4. Click the Export button.
  5. You will be prompted to save a file called scopus.ris to your computer.
  6. Click Save.
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select RIS Format as the data source and RIS Format as the database.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.

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SiteSearch

There are two ways to export records from PrimateLit to RefWorks -- copy and paste the records, or save them first to a file:

Copy and Paste the Records:

  1. Conduct search and select the references you want to export.
  2. Click on the Saved Records button.
  3. From the Saved Records screen, select PrimateLit format and Print/Save under Disposition.
  4. Use your machine's "Copy" command to copy the formatted citations into the clipboad.
  5. Log in to RefWorks
  6. Select References / Import from the toolbar.
  7. From the Import screen, select RIS as the Import Filter/Data Source, and RIS as the Database.
  8. Select the radio button Import Data from the following Text, and paste the records that are on the clipboard.
  9. Your records should appear in the Last Imported Folder.

OR

Save to a file, then import:

  1. Conduct search and select the references you want to export.
  2. Click on Saved Records. A new window will open with the records you have selected.
  3. From the Format dropdown, choose ISI.
  4. From the Disposition dropdown, choose Export.
  5. Click on Submit.
  6. Save the file to a location that you can find. The file extension will be enw.
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select Refer Format as the Import Filter.
  10. Select Endnote as the Database.
  11. Browse to find the enw (ISI, EndNote format) file you saved to your computer.
  12. Click Import.
  13. Your records should appear in the Last Imported Folder.

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SPIRES (or any files in BibTeX format)

Several publishers and database providers provide citations in the BibTeX format. These can be imported into RefWorks with a bit of work.

  1. Create a text file with the BibTeX records and remove all the quotation marks. See the BibTex conversion example.
  2. Log into RefWorks
  3. Select References / Import from the toolbar
  4. For Import Filter/Data Source, choose BibTeX
  5. For Database, choose ACM Digital Library (BibTeX format)
  6. Browse to the text file on your computer containing the BibTeX records
  7. Click on Import
  8. Your records should appear in the Last Imported Folder.

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SpringerLink

  1. Open the record you wish to save by clicking on the title.
  2. In the Export This Article area, select RIS.
  3. You will be prompted to save the file to your computer. Save the file as a text file.
  4. Log in to RefWorks.
  5. Select References/Import from the toolbar.
  6. Select RIS Format as the data source and the database.
  7. Browse to find the text file you saved to your computer.
  8. Click Import.
  9. Your records should appear in the Last Imported Folder.

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Thomson Gale

  1. Conduct your search and mark the records you want to import.
  2. Click on "Marked Items".
  3. Click on "How to Cite Marked Items" or the How to Cite icon . A new window will pop up.
  4. Select "Export to third party software: Refworks".
  5. Click on "Export". RefWorks will open in a new window.
    Note: if you are using FireFox for your Web browser, you may need to turn off the FireFox pop-up blocker. Go to: Tools / Options / Content / Make sure "block pop-up windows" is not selected.
  6. Log in to RefWorks.
  7. Your records should appear in the Last Imported Folder.

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University of Michigan Digital Library (UMDL)

  1. After you conduct a search, locate the reference you wish to import and click add to bookbag.
  2. On the Bookbag Holdings page, click Download Contents.
  3. In the pop up window, choose Save to Disk and click OK.
  4. Log in to RefWorks.
  5. Select References/Import from the toolbar.
  6. Select Bibliography of Asian Studies - BAS as the Import Filter/Data Source.
  7. Browse to find the file you saved to your computer.
  8. Click Import.
  9. Your records should appear in the Last Imported Folder.

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Classic Catalog (Voyager): the U of Illinois Library Catalog and I-Share Library Catalog
(formly known as the Illinet Library Catalog)

Method 1: Search the Library Catalog, save the records to a file, and import records into RefWorks

Method 2: Search the Library Catalog directly using RefWorks and save records into a RefWorks folder.

Method 1: Search the Library Catalog, save the records to a file, and import records into RefWorks

  1. If you have multiple records you wish to save, maximize the number of Catalog records shown on a Titles screen by changing the option box from 20 to 50 records per page.
  2. Select the records you wish to save, by checking the box next to each record.
  3. If you need to save records from the next screen of results, click on the "Retain Selections" button near the bottom of the page before moving on to the next screen.
  4. After you have selected all the records that you need, from the Print/Download/Email/Store Options box at the bottom of the screen, under "Which Records", choose "Selected, all pages."
  5. Select format: "EndNote Citation".
  6. Click on the Print/Save button.
  7. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file, and give it a name.
  8. Select Text as the file type and click Save.
  9. Log in to your RefWorks account.
  10. Select References/Import from the toolbar.
  11. Select "Endeavor Voyager" as the Import filter / data source and "ILLINET Online (full format)" as the database. (Eventually the database name will change to I-Share.)
  12. Browse to find the text file you saved to your computer.
  13. Click Import.
  14. Your records should appear in the Last Imported Folder.

Method 2: Search the Library Catalog directly using RefWorks and save records into a RefWorks folder. (Maximum of 1,000 "hits".)

  1. Log into your RefWorks account.
  2. From the "Search" option on the menu, choose "Online Catalog or Database."
  3. For "Online Catalog or Database to Search:", choose "University of Illinois at Urbana-Champaign"
  4. Set the "Maximum number of references to download" to 1000.
  5. Perform your search using either the Simple (Any Word Anywhere) Search or Advanced Search mode.
  6. Select the records you are interested in, and import them into a RefWorks folder. (They will also be in the Last Imported folder.)

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Web of Knowledge (Thomson - ISI)

  1. Log into your RefWorks account, and keep it open in a separate window or tab.
  2. Run a search in one of the Web of Knowledge databases (Web of Science, Biological Abstracts, CAB Abstracts, FSTA...)
  3. From your search results, select the items you wish to save to RefWorks by clicking in the checkbox to the left of the appropriate citations.
  4. At the top or bottom of the Results page, click on the RefWorks button.  Or, click on your Marked Records button, for options as to what to export.
  5. The citations  will be imported in the Last Imported Folder.

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WilsonWeb - H.W. Wilson Company

For Direct Export:

  1. Conduct search and select the records you wish to export.
  2. From the search results page, select Exporting/Citing.
  3. Click on the + symbol next to Export to RefWorks, EndNote software.
  4. Choose the records in your marked set, record 1-10, or a range of numbers to export.
  5. Choose to Download Records into RefWork's Direct Export Tool.
  6. Click on the Export button.
  7. The export will open RefWorks if it is not already open and automatically import the references. If you are using a pop-up blocker, you will need to disable it.
  8. Your records should appear in the Last Imported Folder.

To Manually Save and Export Records:

  1. Conduct search and select the records you wish to export.
  2. From the search results page, select Print/eMail/Save.
  3. Click on the + symbol next to Saving, Citing, and Formatting for bibliographic software.
  4. Under format, select Format for exporting to Bibliographic software.
  5. Select Save. A new window will open with the tagged results.
  6. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file.
  7. Select Text as the file type and click Save.
  8. Log in to RefWorks.
  9. Select References/Import from the toolbar.
  10. Select H.W. Wilson as the data source and All Databases as the database.
  11. Browse to find the text file you saved to your computer.
  12. Click Import.
  13. Your records should appear in the Last Imported Folder.

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