Reproduction Services

Effective April 25, 2016: The Rare Book & Manuscript Library is unable to supply publication quality reproductions until further notice.


The Rare Book & Manuscript Library welcomes requests for reproductions made from works in our collections.

All copying of material in The Rare Book & Manuscript Library is done by digital photography or scanning.

Rare Book & Manuscript Library
Reproduction Price Schedule

Equipment/Format Labor (per half
hour or
Image Charge
per image
after first)
Single Image Scanning [Flatbed scanner (600 dpi) or DSLR photography (400 dpi) $ 20 $ 2 per image
Point-and-Shoot photography (300 dpi or less) $ 10 $1 per image
Electronic delivery Free
U.S. domestic mail delivery via DVD or CD $10 per disc
Rush services Not available
Custom Orders Priced Upon Request

Large-scale orders may incur additional media and labor fees. Order prepayment is required.

To order, please create an account at: and place a “Reproduction Order.” Billing, payment, and delivery will take place via your account. Please allow at least ten days for the fulfillment of orders.

If FTP delivery is preferred, you must provide an FTP site so that we can upload the requested files. International mail orders will incur all additional charges for expedited delivery. Normal air mail or first class mail may otherwise take three or four weeks to overseas locations. Payment can be made by credit card or check; international money transfers will be accepted only for orders over $100. Paypal payments are not accepted by the University of Illinois.

Normally, scanned images are produced in the .TIFF format in 8 bit per channel Adobe RGB color space. Photographic resolution will vary with the size of the object. Please let us know if your project's specifications require alternate resolutions, color depth, or color space.

The Rare Book & Manuscript Library reserves the right to refuse reproduction requests for materials that are too fragile for imaging, for works that are commonly available or already available in a digital form, and for works which may be restricted by copyright or other agreements.

For further information about other digital services in the University of Illinois Library, please review services offered by the library's Digital Content Creation unit.

Rights and Permissions

Warning Concerning Copyright Restrictions

Permission to examine manuscripts and materials, or the sale of a reproduction, is not an authorization to publish, distribute or broadcast, either in print or digitally. The Copyright Law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions or use of copyrighted materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction, or loan the material itself. One of these specific conditions is that the photocopy, reproduction or material is not to be "used for any purpose other than private study, scholarship or research." If a user makes a request for, or later uses, a photocopy, reproduction, or material for purposes in excess of "fair use," that user may be liable for copyright infringement. If the texts or images in question are under copyright, permission to publish must be sought from the owners of the copyrights, typically the creator, the publisher, or the heirs to his or her estate. The Library is not able to assist in identifying the copyright holders. As noted elsewhere, the University of Illinois at Urbana-Champaign Library must, however, be cited as the source. It is only necessary to contact the Library about obtaining the University’s copyright permission to publish texts or images if the Board of Trustees of the University of Illinois is the copyright holder.

Guidelines and Fees for Reproduction Services for Library Materials

The University Library’s collections are available for the use of our students, faculty, researchers, visiting scholars, University employees, and the general public. It is the Library’s mission that materials in all of our collections remain easily accessible and that they may be reproduced for purposes consistent with both the fair use and library and archives provisions of U.S. copyright law. When a user or requesting entity asks the Library to make reproductions, it is the Library’s policy that the cost of reproduction be borne by the user or requesting entity and that the item being reproduced not be damaged by duplication. The University Library reserves the right to deny reproduction requests because of the condition of materials, existing donor agreements, or recognized third-party privacy rights. Such determinations are applied at the discretion of curators of those collections. The purpose of these guidelines and the fee structure for reproduction services is to recover the costs of material and workmanship for reproduction and the costs for extensive research or consulting services. In the case of items reformatted for purposes of publication or other public dissemination, the Library requires that reproductions from the University Library’s collections receive appropriate recognition.

In most cases, the University of Illinois does not hold the copyright or other intellectual property rights of items in its collections.  It is the user’s responsibility to obtain any permissions which may be required for subsequent publication or distribution of these materials.  The Library’s provision of a reproduction, whether in print or digital media, does not constitute permission to publish.

I.          Reproduction Fees

The Library charges reproduction fees to recover material and workmanship costs. Reproduction fees are affected by the nature of the original material ordered as well as the requested end product. The fees associated with reproduction of materials may be found in the University Library’s Reproduction and Research Services Fees Schedule.

II.        Research Service Fees

The Library and its attendant units assist all users at no charge for initial inquiries. When available, some units provide fee-based research services for requests that require more extensive effort, including research to describe the copyright status of works. Prior to initiating such research services, the unit will gather enough information to provide both the user and the unit with an understanding of the amount of additional time that may be required to complete the research. Estimates for total time required for the research will be provided. Fees will not be assessed to any user prior to discussing the project with the requestor and obtaining his or her written agreement. Payment must be made in advance and any overpayment cannot be refunded.  Reproductions, photocopies or PDF scans made during research may incur costs above the hourly research service fee.

III.       Reproductions, Use, and Copyright

Commercial or advertising use fees may be applied only in those instances where the University of Illinois owns the copyright in a work and chooses to exercise those rights. In authorizing the reproduction of works within its collection, the Library is not able to provide or deny copyright permissions for the use of works to which the University does not own the rights. Securing such appropriate authorization is the sole responsibility of the requestor.

IV.       Citations and Credit Lines

  1. Citations - To provide proper credit in an academic publication, exhibition guide, or other similar scholarly work, the author must include detailed bibliographic citations from an authoritative style manual for materials from the Library’s collections. Custodial units will provide recommended citations for reproduced items.
  2. Credit Lines – Where full citations cannot be provided, the basic credit line will note the full name of the custodial unit and the full name of the University. Examples include:
  •  The University Library, University of Illinois at Urbana-Champaign.
  • The Rare Book & Manuscript Library, University of Illinois at Urbana-Champaign.
  • The Sousa Archives and Center for American Music, University of Illinois at Urbana-Champaign.
  • The University Archives, University of Illinois at Urbana-Champaign.

The Library requests one complimentary copy of any publication or other dissemination of the work in any format.