Reproduction Services

The Rare Book & Manuscript Library welcomes requests for reproductions made from works in our collections.

All copying of material in The Rare Book & Manuscript Library is done by digital photography or scanning. Standard fees include a $30 labor fee per item request, with an exposure charge of $2.00 a piece for all images made after the first. Large-scale orders may incur additional media and labor fees. Order prepayment is required. Items will be delivered by digital download via Box.com or through your research account. If FTP delivery is preferred, you must provide an FTP site so that we can upload the requested files. Upon request, regular mail shipping can be included for domestic orders. International mail orders will incur all additional charges for expedited delivery. Normal air mail or first class mail may otherwise take three or four weeks to overseas locations. Payment can be made by credit card or check; international money transfers will be accepted only for orders over $100. Paypal payments are not accepted by the University of Illinois.

Normally, scanned images are produced in the .TIFF format at 600 ppi resolution in 8 bit per channel Adobe RGB color space. Photographic resolution will vary with the size of the object, but will never fall below 240 ppi. Please let us know if your project's specifications require alternate resolutions, color depth, or color space.

The Rare Book & Manuscript Library reserves the right to refuse reproduction requests for materials that are too fragile for imaging, or for works that are commonly available or already available in a digital form.

Placing a Request

Requests can be placed by logging into your research account and completing a "reproduction order." 

Alternatively, you can fax a completed Reproduction Request Form to us at:
(217) 244-1755, or mail one to:

The Rare Book & Manuscript Library
Attention: Reproduction Orders
University of Illinois Library, Room 346
1408 West Gregory Dr.
Urbana, IL 61801

Please allow at least ten days for the fulfillment of orders. Rush service cannot be guaranteed.

For further information about other digital services in the University of Illinois Library, please review services offered by the library's Digital Content Creation unit.

Rights and Permissions

While filling out your reproduction order in your online account you will be asked to indicate your intended use for the reproduced image and to inform of us of any intention of publishing the images.

Otherwise, researchers must make a written request for permission to publish images made from materials in The Rare Book & Manuscript Library. Permission cannot be granted unless the researcher’s letter of request clearly identifies the items in question. Please indicate call number or collection name, box and folder numbers (if known), name of author or creator, title and date of the item, or any other relevant information. The request letter should clearly identify the forthcoming printed work, electronic publication, or media presentation in which Rare Book & Manuscript Library materials will be quoted, published, or reproduced. The Library requests gratis copies of any publication that includes images from works held by The Rare Book & Manuscript Library.

In most cases, The University of Illinois owns only the physical item, not the literary property or copyright, and therefore assumes no responsibility for violations of such rights or for any other legal issues resulting from the use or publication of the items. It is the responsibility of the researcher to secure permission from the appropriate copyright holder to quote, publish, or reproduce items from the University of Illinois collections, and to acknowledge in print that the materials are used or published, “Courtesy of The Rare Book & Manuscript Library of the University of Illinois at Urbana-Champaign.”

All permissions for use granted by the University of Illinois are non-exclusive.

COPYRIGHT PERMISSION TO PUBLISH
Warning Concerning Copyright Restrictions

Permission to examine manuscripts and materials, or the sale of a reproduction, is not an authorization to publish, distribute or broadcast, either in print or digitally. The Copyright Law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions or use of copyrighted materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction, or loan the material itself. One of these specific conditions is that the photocopy, reproduction or material is not to be "used for any purpose other than private study, scholarship or research." If a user makes a request for, or later uses, a photocopy, reproduction, or material for purposes in excess of "fair use," that user may be liable for copyright infringement. If the texts or images in question are under copyright, permission to publish must be sought from the owners of the copyrights, typically the creator, the publisher, or the heirs to his or her estate. The Library is not able to assist in identifying the copyright holders. As noted elsewhere, the University of Illinois at Urbana-Champaign Library must, however, be cited as the source. It is only necessary to contact the Library about obtaining the University’s copyright permission to publish texts or images if the Board of Trustees of the University of Illinois is the copyright holder.

Permission Fees

In return for a fee paid in advance to The Rare Book & Manuscript Library, permission may be granted to reproduce or broadcast within a period of three years from the date of the permission letter.

For purposes of pricing, The Rare Book & Manuscript Library draws a distinction between commercial and non-commercial uses. The University of Illinois Library policy on use of items from its collections requires that the researcher or entity absorb the basic reproduction costs, as noted above. The Library also charges a per item use fee for non-profit and for-profit publication of material, as noted here. Permission to publish in non-for-profit entities for Faculty and students of The University of Illinois at Urbana-Champaign is normally granted free of charge by The Rare Book & Manuscript Library. Please note that the payment of permission fees do not satisfy any copyright claims that may pertain to any particular work or manuscript material.

For-Profit Entities Non-for-Profit entities
Editorial Use in Published Works $ 150.00 $ 50.00
Video & Film Production $ 200.00 $ 100.00
Advertising, other special use $ 500.00 $ 250.00
Exhibition Use $ 150.00 $ 25.00
Projection $ 25.00 $ 5.00
Dissertation or Thesis use $ 0.00 $ 0.00
Non-publication use $ 0.00 $ 0.00

[N.b. these are per item fees for publication use and are independent of any reproduction or research fees].

For further information about permission fees, see the Library’s; Guidelines and Fees for the Reproduction & Use of Library Materials.

Before any material from the Library’s collections may be reproduced for publication, permission must be requested and obtained in writing from The Rare Book & Manuscript Library.