Overview

Recommendations for Service Program Changes to be Pursued as Part of Ongoing Planning for the Future of the Main Library

Final Report and Recommendations of the Budget Group Plus

April 21, 2008

 

Recommendations for Service Program Changes to be Pursued as Part of Ongoing Planning for the Future of the Main Library

The following proposals represent service program changes that will continue throughout the three-year planning window represented by this report, and will likely continue as part of ongoing planning for the future of the Library. We recommend that each of the projects recommended in Section IV (below) include attention to these overarching, operational recommendations as part of the implementation process.

10. Consolidate Responsibility for Acquisition and Cataloging of Library Materials within Central Technical Services Units

Currently, a number of technical services operations are housed in departmental libraries, including, but not limited to, the Undergraduate Library, Government Documents Library, Music Library, Slavic & East European Library, and Asian Library. The Budget Group Plus recommends undertaking a comprehensive review of technical services functions (acquisitions, serials check-in, electronic resource management, cataloging, and metadata creation) across the Library with the goals of improving collaboration and coordination of efforts, and of facilitating the virtual and physical consolidation of staff and services. The Budget Group Plus recommends pursuing this proposal in a staged fashion that will allow us to: identify opportunities for consolidation and/or coordination of technical services operations across the Library; continue to develop and implement standards for materials processing and use of enterprise systems (e.g., Voyager); and foster the development of a robust community of staff and faculty specialists with similar (or complementary) responsibilities.

11. Centralize Responsibility for Main Library Access Services

Currently, a variety of access services operations are performed in multiple departmental libraries housed within the Main Library facility. The Budget Group Plus recommends undertaking a review of access services functions (e.g., circulation, retrieval of materials for call slip/ILL/DD, and provision of print reserve materials) provided in the Main Library with the goal of facilitating coordination and consolidation of staff and services. The Budget Group Plus recommends pursuing this proposal in a staged fashion that will allow us to provide improved access services to Library users by allowing for more effective use of staff and student employees, as well as by bringing a consistent approach to one of our busiest service programs, and allowing for greater flexibility in the articulation of responsibilities within departmental libraries.

12. Establish Central Curatorial Control of Rare Book and Special Collections Material

Recognizing the immense financial and scholarly value represented by our collection of rare book, special collection, manuscript, and archival materials, we must commit to developing a Library-wide program statement on special collection operations and the place of special collections in the service programs of the University Library. Pursuing this proposal will require an assessment of materials currently housed in departmental libraries as the foundation for future discussions related to facilities needs, human resources needed to provide improved physical and intellectual control over these materials, the identification of “hidden” collections, and the integration of special collection materials into broader plans for the enhancement of Library services.

 

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