Placing Items on Physical Reserve
When we need your materials
- Lists for the next semester should be submitted no later than two weeks before the first day of
- You will need to submit a new reserve list each semester that the course is taught, even if the
materials are being carried over from a previous semester.
Placing Library Items on Reserve
- Form available at
- Reserve requests are processed in the order received.
- We often have to recall certain items that have been checked out by another patron, which can
take three weeks or more.
- If the library does not own a particular item on your list, we will be happy to order it;
however, please note that this process can take up to eight weeks or longer, especially if the
title is out of print.
- We will notify you of any items that must be recalled or ordered so that you can plan your
assignments accordingly, and perhaps bring in a personal copy of the item if you own one.
- Only items from UIUC libraries may be placed on reserve. Materials that belong to other
institutions cannot be placed on reserve, even if they are charged out to an individual
Placing Personal Copies on Reserve
- You are welcome to submit personal or departmental items for reserve, either single or multiple
copies. However, please be aware that your personal copies may be damaged or stolen during the
course of the semester.
- The reserves staff will send you an e-mail reminder at the end of the semester to pick up your
personal materials, both personal copies and photocopies. Due to the high volume of material, we
cannot mail back your items unless there are extenuating circumstances, so it is very important for
you to come pick them up. We do not have the space to store unclaimed material.
Reserve Item Loan Periods
- Items on reserve may be checked out overnight one hour before closing, and must be returned no
more than an hour after the library opens the next day.
- These loan periods are firm and will not be extended to days or weeks; therefore, if you
anticipate that certain materials will be needed by students for more than two hours, please do not
place them on reserve.
Locating Physical Items on Reserve
You and your students may locate reserves via the
Library Catalog. Search for the material by course and instructor and then take the call number
to the circulation desk.
The Undergraduate Library photocopy policy is based on the National Copyright Law that became
effective January 1, 1978. The law is designed to allow reasonable use of copyrighted materials.
However, law does prohibit copying as a substitute for the purchase of books, periodicals, or
Any photocopies placed on reserve should comply with the Agreement on Guidelines for Classroom
Copying in Not-for-Profit Educational Institutions and must meet the standards of educational fair
use as outlined in Section 107 of the copyright law. Any instructor placing photocopied materials
on reserve to supplement classroom instruction is responsible for contacting the copyright owner
for those items requiring copyright permission, whether the photocopied materials are provided by
the instructor or the teaching department. If it is determined that the material being placed on
reserve does not comply with the library's copyright policies, that material will be taken off
reserve and the instructor notified.
The electronic reserves copyright policy is available online at
Contact Gail Schmall at the Music and Performing Arts Library with questions. Phone: 244-4069 or