Voyager Invoice Data Feed to Accts. Payable

Description

The invoice feed takes purchase information from Voyager and passes that up to Banner so that OBFS can pay our vendors for our purchases.

When is this service available

The Business Office uses an Access front-end to query the CARLI Voyager Report Server on Monday morning to produce a feed.  This feed is submitted to an internal database by Library IT staff and then submitted to Banner.  On the following day, an automated process downloads a report of rejections and reconciles this with the internal database.  Then a hardcopy is printed on the Business Office printer.  Library IT downloads the Document Direct files and saves them to the appropriate spot.

Occasionally for the end of the month a feed may be run at a different time period.

Priority level for this service

Maintaining the invoice feed is a high priority for Library IT.  Changes, bug fixes, or other issues will be addressed during normal business hours (M-F, 8:30-5:00) and will take precedent before any lower priority issue.

How to report a problem

If you believe there is an issue with the invoice feed please log a ticket with the IT Help Desk.  Please describe the problem and include examples if possible.

Who can use this service

Only members of the IT office and Business Office can run this feed.

Documentation

Documentation on running load can be found at:

  • G:\Systems\feeds\RunningBusinessFeed.txt
  • G:\Systems\feeds\DownloadBusinessFeed.txt
  • \\libsysnick\d$\DataFeeds\Banner\AP procedure.doc
  • G:\BusOffice\Acquisitions\InstructionsForAddingFundManager.doc
  • G:\BusOffice\Acquisitions\Documentation\AP DocumentDirect reports.doc

What you must have to use this service

Permission to run the various scripts, appropriate access to the internal database, and access to the CARLI file server system.

Service managers

The primary Service Manager is Jon Gorman in the IT Infrastructure and Software Development unit.

Dependencies on other services

Date created

12/09/09

Date revised

12/09/09