View Meeting Room Calendar in Outlook 2010

In the Calendar View of the Outlook 2010 (to go to "Calendar View", click the "Calendar" icon at the bottom of the left navigation pane), click the Open Calendar button in the "Manage Calendars" group under "Home" tab in the Ribbon. Select "From Room List..." from the drop-down list.

meeting room calendar

 

The "Select Name: All Rooms" dialog box pops up, at the top, under "Search", type "Library" in the search field. A list of library meeting rooms will be displayed in the middle of the dialog box.

meeting room calendar

  • Alternatively, you can select "From Address Book..." from the drop down list in the first step, and search for any address that starts with "Library", the same list will show.

    meeting room calendar

 

Click a meeting room that you want to see its schedule to highlight it, then click the "Calendar" button in the lower left corner, and then click OK.

meeting room calendar

 

You're back to the Calendar View of the Outlook 2010, you'll see the meeting room name has been added to "Rooms" group in the left navigation pane. The meeting room calendar displays side by side with your default calendar (in this example, Room 428 calendar is displayed).

meeting room calendar

 

You can click the left pointing arrow to overlay the meeting room calendar and your default calendar. Navigate to whichever date that you want to know the availability of the calendar. This meeting room calendar will remain listed under "Rooms" group in your calendar view even after you close the calendar, so you can re-open it at any time later.

meeting room calendar