News/Forthcoming events

Barbados is site of SUV Annual Conference, 26-29 June 2013

The West Indies Federal Archives Centre of The University of the West Indies (UWI) at Cave Hill Campus on Barbados will host the 2013 meeting of the International Council on Archives - Section on University and Research Institution Archives (SUV). The Conference will be held from June 26th to 29th 2013. The theme for the Conference is: The New Age Archivist: Managing Records and Archives in a Digital World. This Conference will provide a forum for archivists and other information professionals to investigate and discuss new trends in digitisation, electronic records and the Web.

The Call for Papers for the ICA/SUV 2013 Meeting is now closed. Please watch this site for announcement of the programme sessions in late March.

Click here for PDF of English Call for Proposals:

Cliquez ici pour la version en français:

Klicken Sie hier für die deutsche Version:

Haga clic aquí para ver la versión en español:

For more information on the conference programme, site, and arrangements go to the website to learn more.

Prior News and Events Announcements

Draft Guidelines on Appraisal and Disposition of Student Records
NOW AVAILABLE-Click here for PDF of Draft Guidelines:

The International Council on Archives Section on University and Research Institutions Archives invites members of the Section, International Council on Archives and other interested parties to give feedback and comments for the Draft Guidelines on Appraisal and Disposition of Student Records.
Deadline: 12th October, 2012.
Address for sending the comments: gatis.karlsons@arhivi.gov.lv

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SUV-Related sessions and events at the 2012 ICA Congress

Brisbane, Australia

Updated 6 August 2012

The list below includes the SUV Business (AGM) meeting, sessions presented by the recipients of the SUV Bursaries for the meeting, and other sessions that appear to be related to university or research institution archives, based on the list of titles on the Congress’ website:

Congratulations to the recipients of the SUV bursaries: Liauw Toong Tjiek (Aditya Nugraha) (Indonesia); Charlotte Maday (France); Patti Harper (Canada);
Shelley Sweeney (Canada); Caroline Brown (United Kingdom).

Tuesday 21 August, at 13:00 to 13:30 Poster Session (located outside Industry Exhibition Entrance)
Charlotte Maday and Loren Béchard:
"Archiver le patrimoine scientifique électronique" ("Archiving Science's Electronic Heritage")

Tuesday 21 August, at 14:00 to 14:30, in Room P 1
Dr Seiichi Koine:
“University Archives in Japan: an Experience of the Hiroshima University Archives”

Tuesday 21 August, at 16:30 to 17:15, in Room P 1 William Maher, Liauw Toong Tjiek, and Maggie Shapley:
“New Roads to Creation and Relevance of Archives in a Changing World”

Wednesday 22 August, at 11:30 to 12:00, in Room Great Hall 1 & 2
Judith Ellis and Sylvie Dessolin-Baumann:
“International Standards Framework for Managing Records”

Wednesday 22 August, at 12:00 to 12:30, in Room P 2
Patti Harper:
“Speak up and Stand Out: the Archival Narrative and Change via Social Media”

Wednesday 22 August, at 12:00 to 12:30, in Room P 4
Gatis Karlsons and others:
“Appraisal and Management of Student Records (PCOM funded SUV Project Report)”

  Wednesday 22 August, at 15:30 to 16:15, in Room M 2
Cheryl Avery, Kirsten Thorpe, and Shelley Sweeney:
“Finding Yourself in the Archives: Reflecting, Reinforcing, Subverting or Ignoring Unique Communities?”

Thursday 23 August, at 12:30 to 3:15, in Room M 7 & 8
SUV Annual General Meeting

Thursday 23 August, at 14:15 to 15:00, in Room M 2
Alan Bell, Patricia Whatley, and Caroline Brown:
“Communities, Engagement and Risk: Developing Sustainable Record Keeping Services in a Changing World”

Day, Date, Time, and Room, To-Be-Announced,
SUV Section Bureau Meeting: Current and New Section Bureau Members
(Note: the day, date, time, and room will be announced by an e-mail from William Maher as soon as the specifics are available, probably not until late Monday 20 August)

Applications for 500 Euro Bursaries(Scholarships) to attend ICA Brisbane Congress now being accepted through 28 May 2012.

Yes, that's right. The ICA's Section on University and Research Institution Archives (SUV) is making available five bursaries (scholarships) of 500 Euros each for university archivists to participate in the ICA's 21-24 August 2012 Congress in Brisbane, Australia. To encourage the presentation and discussion of research findings and the dissemination of information about innovative practices in the archives of universities and research institution archives, the SUV is using a substantial part of its 2012 budget allocation to provide funding to support those needing a little extra to help cover the costs of attending this important conference. If you wish to be considered for one of the five available bursaries please complete and return the application form which can be found here. If you have any questions, please e-mail the Chair of SUV, William Maher by e-mail (w-maher@illinois.edu) immediately. The applications are be due no later than 20:00 GMT Monday 28 May 2012.

ICA draft Principles of Access to Archives discussed at the 2011 SUV Conference.

The ICA's Committee on Best Practices and Standards (CBPS): Working Group on Access wishes to expand on the advances that the recent establishment of standards for description have provided for access. It is now working on a set of principles to outline the legal authority for persons to access archives. In some cases, access must be balanced against a need for restrictions, and the draft Principles document attempts to articulate how to achieve this balance. To help the CBPS develop a sound set of principles, all attending the 2011 SUV Conference in Edmonton are encouraged to review the initial portion of the report which can be found here. If your time is limited, just look at the 10 principles themselves on pages 8-12.

2011 SUV Conference held at the University of Edmonton, Alberta, CANADA

The 2011 Annual SUV Conference occurred 11-15 July. For details, see: the ICA/SUV webpage on Conferences for details and the latest news..