Reserve Policy and Procedures for Faculty

The Education and Social Science Library handles reserves for graduate level classes (400 or above) in education, political science, anthropology, sociology, social work, psychology, and speech communication. The library's reserves are designed to support classroom instruction. Books which are in high demand due to course requirements are removed from the general collection, placed in a designated reserve location, and given a limited loan period. Photocopies or reprints are placed on reserve for journal articles. The Reserve Area is located near the Reference Desk and behind the Reference section, and is open all hours that the Education and Social Science Library is open.

Several UIUC libraries currently offer online access to reserve readings via the Media and Reserve Center in the Undergraduate Library. E-reserve materials should be taken directly to them. Click here for more information on e-reserve policies and procedures.

SUBMITTING RESERVE MATERIAL

We encourage faculty to submit reserve requests early to insure that material will be available by the time needed. Reserve forms are available upon request or can be downloaded from the links below and should be returned to the Education and Social Science Library at least one month before the semester starts. E-reserves should be submitted to the Media and Reserve Center.

RESERVE PROCEDURES FOR SUBMITTING REQUESTS

SUITABLE CLASSES: The Education and Social Science Library handles reserves for graduate level classes (400 or above) in education, political science, anthropology, sociology, social work, psychology, and speech communication.

RESERVE REQUEST DEADLINE: The deadline for reserve requests is one month before the semester starts. Reserve requests are processed in the order received. Every effort will be made to ensure that requests received by the deadline are processed by the start of the semester. Late requests may be subject to a two week delay in processing.

RESERVE REQUEST FORMS: Please submit a typed form for each course, with citations as complete as possible. These reserve forms can be obtained in print at ESSL or downloaded from the links below. All photocopies submitted for reserve should be accompanied by a Photocopy Reserve Request Form. Full citations for books can be submitted in lieu of the book forms via email to jlberg@illinois.edu provided that they include all information that would have been given on the printed forms.

Downloadable Reserve Submission Forms:

• Reserve Book Form
• Reserve Article Form

SUITABLE MATERIAL: Please limit reserve requests to required readings, since our experience has shown that suggested readings have a very low use rate.

MATERIAL FROM OTHER INSTITUTIONS: Only materials from UIUC libraries can be placed on reserve. Materials belonging to other institutions cannot be placed on reserve, even when they are charged to an individual instructor.

ORDERING POLICIES: Requested items not owned by the Library can generally be ordered. It usually takes at least 8 weeks to receive such orders. Please allow 8 to 12 weeks from the time of the request before making reserve assignments. Notification will be sent to the instructor when an item is ordered.

PERSONAL COPIES: Personal copies of books loaned for reserves will be available on "Closed Reserve" for 2 hour use within the library and may be claimed at the end of the semester. Please note that personal copies may be damaged due to use throughout the course of the semester. The Education and Social Science Library is not liable for any such damage.

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GENERAL RESERVE POLICIES

NUMBER OF COPIES PLACED ON RESERVE: In general, one copy of an item is placed on reserve. Additional copies of books will be added as necessary.

PHOTOCOPIED MATERIAL: Photocopied items such as journal articles, book chapters, exams, problems sets & answers, or class notes will be scanned into the computer and available through electronic reserves. Material for e-reserves should be taken directly to the Media and Reserve Center at the Undergraduate Library. If an article is already available online with a stable URL (e.g., the library has a subscription for the online form of the journal) a direct link will be made to that article rather than scanning the article into the computer. Access to these direct links will be identical to access to scanned copies. Instructions on obtaining reserves can be found on the Reserve Information for Students page. One copy will also be available in print for those patrons who do not wish to use the electronic reserves. See below for more information on our policies for electronic and print photocopied reserves.

LOAN PERIODS: Books are typically assigned loan periods of two hours, 24 hours or three days. Print photocopied materials all have a two hour loan period. Closed Reserves (personal copies kept behind the circulation desk) can only be used within the library and have a two hour loan period.

REMOVING RESERVE MATERIALS: Once materials are put on reserve, they are not allowed to be taken off until the semester ends, or the instructor notifies the Reserve staff to cancel the reserve materials.

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PHOTOCOPYING AND COPYRIGHT PERMISSIONS

The Education and Social Science Library photocopy policy is based on the National Copyright Act (January 1, 1978) and the "Agreement on Guidelines for Classroom Copying" which has been reprinted in the Campus Administrative Manual (http://www.cio.uiuc.edu/policies/copyright/index.html). This law and its interpretations protect the rights of authors or copyright holders but allow "fair use" of copyrighted material without permission given certain conditions.

The instructor is responsible for securing written permission to photocopy for the print reserves, if needed. The Media and Reserve Center takes responsibility for obtaining permission for the electronic reserves. If there is any question regarding whether items need permission, feel free to contact the Reserves Clerk in the Education and Social Science Library (4-1865 or jlberg@illinois.edu).

You may write directly to the permissions department of the publisher or use the University's Facilities and Services Printing Department. The Printing Department is a special University service set up to assist faculty with course-related copying and copyright permissions. They provides assistance in obtaining permission to copy using a service called the Copyright Clearance Center. Granting of permission to copy may involve payment of a fee.