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September 10, 2001 Meeting

Members Present

• Sue Searing (Chair)
• Linda Ackerson
• Cindy Ashwill
• Bob Burger
• Paul Callister
• Lori DuBois
• Frances Jacobson Harris
• Karen Hogenboom
• Christopher Quinn
• Lynne Rudasill
• Sarah Reisinger
• Julia Spann (GA)
• Jane Wiles
• Ms. Lee (guest)

This was the first meeting of the Fall semester. Sue called the meeting to order at approximately 9:10am with a welcome, brief overview and introductions.

Meeting minutes from August 13, 2001 meeting were reviewed and approved. Minutes will be posted to the Committee website and distributed to more colleagues through LON and an email message to LIBNEWS-L pointing readers to the website.

Nothing was added to the agenda.

Updates and Reports

Bob Burger - Coordinator for Information Literacy Services & Instruction

• The first meeting of the search committee will take place Monday, September 17th at 11:00am. Members are: Bob (chair), Sue, Lori, Lanny Arvan, Peter Mortenson.
• Nominations are being accepted and should be submitted as soon as possible to Bob. November 15th target close date for search. Cindy Kelly and Bernice Harrington of the Library Personnel Office are helping with the search.

Sue Searing - GSLIS-Library Teaching Alliance

• Retreat to kick off the Teaching Alliance is Friday, September 28th in the Illini Tower.
• One purpose of the retreat is to brainstorm on what the Alliance should be doing.
• Will break off into two (2) sessions:
  • Morning - Learning Styles (Beth Woodard)
  • Afternoon - Peer Observation (Kirby Barrick of ACES)
• Sue encouraged participation at least in the lunch segment where input can be given.
• Registration online will be available shortly. Notices will go out through LIBFAC-L.

Cindy Ashwill - Quad Day and Faculty Orientation

• Both events went well.
• Attendees demonstrated great interest by partaking in trivia question activities and picking up all materials available - including the new library brochure that Lori DuBois and others crafted.
• New brochure is in demand even by faculty and students already familiar with the campus.
• Tight supply of brochures, but can be supplied if needed and requested. Request from Cindy.

Sarah Reisinger - Learning Community Tours

• Starting Tuesday, September 11th there will be two (2) sets of tours - 3:00pm and 4:00pm. Each hour will have 5 groups going simultaneously.
• The purpose of tours is for incoming freshmen to get familiar with the University.
• This year the library ours are required.
• This is to take place over a 3-week period.
• Will be giving 3 items:
  • New Brochure
  • Sheet listing all library hours and map
  • Bookmark with helpful websites
• Marketing tours through LIBNEWS.
• Tour Feedback Form will be available for learning leaders.
• Need more library volunteers to assist. Have had 15 people come through so far.
• Contact Sarah to assist with tours.

Bob Burger - Graduate Student Resource Fair

• Fair provided information on services for graduate students.
• Chancellor and Dean of Graduate College among those facilitating the Fair.
• Good response. Approximately 200 in attendance.
• Was publicized through Department brochures and e-mails to students.

Lori DuBois - General Tours

• Turnout not as good as last year (2000).
• New Student Week Statistics:
  • 22 tours, 260 people (last year 20 tours, 293 people)
  • 55% graduate, 42% undergraduate, 3% other (including some parents)
  • 1st Day: 225 people. 2nd Day: 35 people (last year 215 and 78 people, respectively)
  • Two tours only had one person. Largest tour had 30, and that was held at noon on the first day.
• Needed more publicity for the second day from the Quad Day booth sitters.
• Major attendees: International students (from their orientation brochure - but only listed Monday & not both days for tours. Perhaps might have gotten more on 2nd day if had been listed.)
• • Undergraduate Library-Sponsored Tour Statistics:
  • 12 tour times, but only 9 tours actually took place because 3 had no people come. (21 tour times last year)
  • 68 people total this year. (125 last year)
  • Attendance Low: 2 High: 18
• Needed more volunteers and time slots that were more accommodating.

Jane Wiles - ACES 100

• The ACES 100 class is a mandatory introductory class for ACES students.
• Conducted 2 days of sessions in the new instruction room.
• 40 people in each class with only 36 computers.
• 560 total over 2 days.
• Problems with instructor module - wasn't available, but should be soon.
• Conference rooms do not have laptop access yet.
• Jane will notify of instruction and conference room completion and availability over LIBNEWS.

* Side note on policies

• Group study rooms are for group study only. First-come-first-serve basis with exception of interviews (that only happen twice/year).
• Not for committee meetings.
• PhD presentations get some preference.
• Rooms generally unlocked and open, but must be reserved.
• Room schedule posted on room door.
• 509 is locked and needs to be scheduled.
• 510 will come available later.

* The formal dedication of the ACES Library will be on Oct. 4. Tours for Library staff and faculty will begin the week of Oct. 8, with 10 people maximum at a time.

Lori DuBois - Workshops

• There are six (6) different workshops this year.
• Workshops start Monday, September 17th and run through November 8th.
• The schedules are being sent out this week. Mailing includes 72 resident assistants.
• Extra schedules can be ordered using document #GEN 146.

Other Early Fall Instructional Efforts

Grainger (Linda Ackerson): Nothing set up for undergrads, though may consider in future. Grainger does more orientation during the summer because students and their parents come.

Law (Paul Callister): Law does 30 hands-on ½ hour sessions in case law and digests. Will be doing 30 sessions on Statutory Law at the end of this week. Have received some special tour requests. Westlaw and Lexis training this week also. Offering curriculum for Advanced Legal Research as remedial course for law professionals.

Government Documents (Karen Hogenboom): Working more with Rhetoric people to get them more involved. Working with Lynne on PoliSci classes.

Architecture & Art (Chris Quinn): Providing more individual sessions for classes. Jing Liao doing instruction for this.

LIS (Sue Searing): Two groups of LEEP students came in July. Intensive training: 3 sessions, each offered twice, for each group over 3-week period. Library orientation is required for distance students but not on-campus students. Only 20 on-campus students showed up for optional tours in September.

Other Business

Interesting phenomenon (Jane Wiles): Undergraduate students and administrative assistants doing research for graduate students. We need to meet the needs of this population because often those hired aren't as adept as they could be. Paul suggests using Paul Healey's approach as a model for how we can address this need. Paul Healey (Head of Public Services, Law Library) has a pool of research assistants that he trains and then oversees. This short-term hiring of people to do research is becoming very popular as needs will continue to grow. Perhaps we can offer a workshop entitled, "Are You Doing Someone Else's Research?"

"Learn to Use the Library" Website: Needs to be updated. Higher priority needs to be given by committee. Please review and notify Lori of any changes to be made.

Meeting adjourned 10:15am.

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Last modified by: Jie Zhao on 10/13/08