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Library Faculty Meeting Agenda Committee

Faculty Meeting Minutes April 20, 2011


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Date: April 20, 2011

Location: 3rd Floor Levis Center

Time: 3pm – 4:30pm

Call to Order


Standing Items:

Adoption of the Agenda – Paula Kaufman


Approval of Minutes - Paula Kaufman


Introductions - Paula Kaufman

Paula introduced Akram Khabibullaev, Librarian for Middle Eastern, and Central Eurasian Studies at Indiana University, who also is providing some support for Middle Eastern Studies at UIUC.


Report of the University Librarian – Paula Kaufman

Paula reported that two sets of cuts to the library budget have been made, totaling $1.4 million. We will have use of the second half of the cut funds (681K) and that cash can be carried over if we don’t spend it all by the end of June. That carried over money will be taken away next year, so by the end of FY2012 $1.4 million recurring funds will have been taken from our budget. The 2% rescission money that we were asked to hold aside in cash has been released. For reference, 1% of the Library’s budget is approximately $210K.


Paula was asked about travel funds for next year. The Budget Group meets next week and they will talk about that. She has every reason to think that we will be able to do the same thing we did this year, which is give every Library faculty member and AP an additional $1,000 for travel. Wait to hear a formal announcement once the Budget Group has met.


We are still waiting to hear if we received the $250K request for student wages from the Library IT fees. If so that will help us cover student wages so we don’t have another challenge with which to deal..


Paula expects there will be some level of a salary program for FY 2012 but this is not certain yet. She doesn’t know how much it will be or how much we will have to fund ourselves and how much the campus will help. We don’t know if we will be allowed to add additional funds to salary money the University provides.



Paula provided background information on the routine two year audit by the Civil Service Commission. The campus is being audited in June and is being asked to provide 200 specific job descriptions. In particular, jobs with titles including the terms “Director” “Assistant to” and “Coordinator” are under close scrutiny to be sure they are properly classified. For any jobs converted from Academic Professional to Civil Service, persons currently in those positions will not have to go through usual Civil Service testing but the jobs will nonetheless be converted. The number of years an employee has spent in a particular job counts as seniority.


There was a press-release issued by Illinois and Indiana relating to the HathiTrust. The two institutions are going to develop a research center using the contents of the Hathi Trust similar to the research corpora Google was going to set up under the proposed Google settlement. The research will enable computational analysis of the contents of texts initially focusing on materials clearly in the public domain.


In a related copyright matter, the Provost and Counsel offices of the University of Michigan have agreed to a policy in which they will, after having searched materials that have been digitized and that are considered orphan works, will make them publicly available but take down from open public use if copyright owners come forth and request they do so. Further approvals are needed by Michigan officials before the policy is adopted formally.  Our Provost has also agreed that we should follow this route, but we’re waiting for an analysis from our Counsel.


Executive Committee Discussion Items - David Ward


  1. Hiring Plan – David Ward



EC is putting together a plan for hiring five priority positions; 9 requests were received. These are dependent upon the funding available. EC would like feedback on whether the list of priority positions accurately reflects our priorities and whether or not the scope of the positions is comparable to that of other similar positions at peer institutions. For example, Michigan and Purdue are broadening requests. In one example they are advertising for Humanities Librarians with a background in a variety of areas. Purdue advertised for a set of skills they wanted people to have. In addition to that they wanted them to have worked in other areas such as business,  biology and engineering.


The five positions would be in these areas:


Discussion Questions

  1. What is the appropriate level/expanse of positions to meet our needs while keeping in mind our limited resources?


(Comments provided by Kirstin Dougan, Lynne Rudasill, Al Kagan, David Ward)




  1. Strategic Planning Discussion – David Ward, Scott Walter


The primary question to answer is:


(Comments by: Chatham Ewing, Lynne Rudasill)


Anyone interested in participating in the strategic planning process should e-mail their interest to Scott Walter.


Old Business:



New Business:


  1. New Services Model – Reference Services Plan  – Frances Jacobson-Harris



The New Services Model Reference Services Plan Team suggests a reference committee be established. The Team is envisioning two plans for a committee. Plan A is a cross-library committee, modeled after the current Division Structure. This plan would include 9 members, 1 ex office, and 2 interns. Plan B is still a cross-library committee but a smaller one, consisting of 5 or 6 people. This plan would be based on a “hub” model. In this model, there is one person from each of four hubs and includes an intern and an ex officio position for a possibility of six committee members. The hubs are: 1. Aces, 2. Grainger, 3. Undergrad, and 4. Undergrad.


Question for Discussion:
Do we want a large committee or a small committee?


(Comments by Lynne Rudasill, Kirstin Dougan, Tina Chrzastowski, John Wagstaff, Sue Searing, Al Kagan, Mary Laskowski)



An informal show of hands “vote” was taken for Plan A vs Plan B. Plan B appeared to have slightly more support but nothing was finalized by this vote.


Ad Hoc Items:

Lightning Presentations         

  1. Open Access Presentation – Sarah Shreeves

Sarah alerted the faculty that a resolution strongly encouraging deposit into IDEALS was going to be presented to the Faculty Senate and may provoke some conversations on campus. She noted this was not a mandate for deposit but strong encouragement.


  1. Report on Snapshot Day – Scott Walters, David Ward

Scott provided a quick overview of the successes of Snapshot Day and offered a link to where we can see a YouTube video about it.


  1. What is Cyber-infrastructure? – Beth Sandore and Mona Heath

Beth and Mona provided a quick review of cyber-infrastructure emphasizing that it is not something just for well-funded science research or something that ignores digital preservation. The future of cyber-infrastructure in higher education is increasingly focused on supporting students at the undergrad level to become more engaged in research efforts. The concept of “virtual proximity” is embedded in cyber-infrastructure, making colleagues feel local even if they are around the globe. The implications for teaching, learning, and research are huge. Institutions need to reexamine courses and curricula, looking at how breadth as well as depth is now valued. We need to have a larger discussion about the implications of cyber-infrastructure and how this may influence the direction of the Library’s Strategic Planning activities.



Emily Love – Eva Korr, a holocaust survivor, will be speaking as part of the Forgiveness Project May 2,5-6:30pm Rm. 66 of the Main Library. The “Forgiveness Project” exhibit will be in the main corridor of the Library until May 4.


Caroline Szylowicz – The Miracle within a Miracle: Johannes Reuchlin and the Jewish Book Controversy exhibit in the RBML will be on display April 13 through June 24th. The exhibition commemorates the 500th anniversary of Reuchlin’s defense of jewish writings.


Lynne Rudasill – Barbara Ford was appointed to the United States National Commission for UNESCO by Hilary Rodham Clinton, Secretary of State. This is an outstanding recognition of Barbara’s many contributions to the field of librarianship.




Adjourned at 4:35pm.