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Library Faculty Meeting Agenda Committee

Library Faculty Meeting Minutes


Wednesday, April 25 2007

3:00 – 4:30 pm

GSLIS Room 126


1. Approval of faculty meeting minutes of March 7, 2007

Minutes were approved with changes by a motion from Lynne Rudasill, seconded by Lisa Janicke Hinchliffe

2. Christian Sandvig, Assistant Professor on his course “Communication, Technology, and Society”

Karen Schmidt moved agenda Item 4 to this point in the meeting in order to accommodate our guest’s schedule.

Professor Christian Sandvig made a special presentation on the use of “gaming in the classroom. Professor Sandvig described an unfinished "experiment" to teach students in a
Communications class about computer simulation using commercial video games. The class, which is underway this semester, used a popular video game called Civilization IV. The course considered technologies from stone tablets to video games to analyze how communication technology shapes society and vice versa. The students had to study the game to determine how the simulation's components contradict or support facts and research, while trying to understand why/if the subject matter of the course lent itself to this particular communication technology.

The results, according to Sandvig, are still coming in, but it seems that they fall along traditional lines, with "A" students doing well on the project and learning from the experience, while less motivated students fare worse—despite the lure of "gaming" that is part of the project.  Professor Sandvig said he was not impressed with the track record of educational gaming and that he had found the "content providers" of games to have a cynical attitude toward education gaming development ("how many copies can we sell?" instead of  "how well does it teach?"). At one point he admitted that "educational technology has a dismal record."  

Professor Sandvig was asked about the themes of domination so prevalent in computer games. He acknowledged that most successful computer games have this unsavory side, but reminded us that his students are not asked to learn the content of games, but rather they are learning how to criticize and interpret games and simulations.  As communication technology, games are a part of our society, for better or worse, and it is an important part of Professor Sandvig's teaching program to understand this phenomenon and teach students critical thinking skills that apply to it.  In the discussion, it was pointed out that this critical use of Civilization IV is similar to the critical use of SimCity in teaching by Urban Planning departments.

3 . Introductions and University Librarian’s report – Karen Schmidt

There were no new librarians to introduce.

The Library/IT fee passed. Each student will pay $200 per semester.

Karen is meeting with the Provost and the Student Advisory Board to hear their ideas about what kinds of things they think the fee should be used to support. Katehi has urged the Library to not use the fee for recurring personnel issues because there is the chance that the fee could go away.

Minimum wage increases beginning July 2007. That means approximately $227,000 for the Library.

A global campus AP position was announced. This position will be at UIS. They job announcement asked for an MLS even though it’s an AP position and not a faculty position. Karen will follow-up.

A new task force has been appointed to look at the issue of faculty evaluations. The task force includes Beth Woodard, John Wagstaff, Mary Schlembach, and Frances Harris.

Paula Kaufman is expected to return May 15.


4.   Committee Reports

Executive Committee - Chris Prom

The Executive Committee met five times since the last Faculty Meeting on March 7 th.   This includes four regular meetings and a special meeting to select external and internal referees for promotion and tenure candidates.  This report provides a summary of discussions and actions since then.  A full list of meetings and minutes for each meeting are available through the EC website.

Budget Issues

Rod Allen provided us with an overview of issues that will need to be considered as the Library undertakes budget planning for FY 08, including the potential impact of campus taxes, the library fee, inflation, currency devaluation, minimum wage increase.  Several budget requests have been submitted, such as IT, Mass Digitization, Learning Commons, Scholarly Commons, Gaming Initiative, and others. As more information from the budget becomes available, EC will work with the Budget Group and faculty to articulate priorities for the budget.

Appointments and Faculty Issues

EC approved a revised position description for the GIS Librarian position and a search will proceed.  EC also approved the position description for Special Collections Curator.  EC made search committee recommendations for these positions, for for the Digital Resources and Reference Services Librarian ,and for a screening committee for Orientation Services Librarian, and for the search committee.

EC also reviewed a position description for Emerging Technologies and Web Content Coordinator and made several suggestions concerning the description.  The position was approved in principle last December when we approved position requests.

EC made a recommendation to the Interim University Librarian regarding a request to fill a new position of Assessment Coordinator through internal reallocation.

EC made recommendations for internal and external reviewers for 5Y candidates. The discussion will continue at the March 12 meeting.

EC discussed annual evaluation criteria for visiting faculty.  There are suggestions that new appointment letters be drafted for each visiting faculty member to clarify review criteria in terms of percentages of librarianship, research, and service; the allocation and use of travel funds; and eligibility for voting privileges and committee membership. It has also been proposed that review criteria be included in the negotiation process for future appointments. There are faculty issues involved here, and EC members will continue working on this, with the expectation that a proposal will be developed EC, and then sent to the faculty for comment.  An email was recently sent to the faculty on this topic, and we would like input from the faculty before drafting a policy that lays out policies and procedures for the evaluation of visiting faculty.  We believe this issue, as well as broader issues relating to visiting faculty, will need to be discussed at an upcoming faculty meeting before any decisions are made.

The committee discussed procedures for annual reviews and promotion and tenure procedures for Law Library faculty, in regard to the recent memorandum of understanding with the College of Law, and will be reviewing procedures being suggested by the head of the Law Library, Janis Johnston.

The committee also discussed proposals for sustaining the work of the Large Scale Digitization Working Group and our digital library activities.  We will be addressing these issues at upcoming meetings.

EC discussed a few other confidential personnel matters.

Other Business

EC discussed a proposal for a new committee to promote awareness of the Library and its services to a broader audience. Several issues were raised, including the possible overlap of this committee with the work of the Community Outreach Planning Group, a subcommittee of the User Education Committee; and its relationship to the Development Office. A recommendation will be made pending further consultation.

5.   Report on the Section 108 copyright law revision. (Janice Pilch and Bill Maher)            

Janice Pilch and Bill Maher reported on progress of the Section 108 copyright law revision.  Amendments to the law, if enacted, could have a significant impact on the future of library and archival preservation, digitization initiatives and library and user access to digital works.

The Section 108 Study Group, sponsored by the Library of Congress National Digital Information Infrastructure and Preservation Program (NDIIPP) and the U.S. Copyright Office, convened in April 2005 to examine Section 108 and to consider possible changes to meet the needs of cultural institutions in the digital environment. The 19-member Study Group is made up of experts in copyright law, nearly evenly divided between representatives of the copyright industries and those of libraries, archives and museums. The Study Group has met bimonthly and has actively solicited input from content industry representatives and from the library and archival communities by requesting written comments and by conducting public roundtables to help in its deliberations. Roundtables were held on March 8, 2006 in Los Angeles, March 16, 2006 in Washington, DC, and on January 31, 2007 in Chicago.

Sometime this year the Section 108 Study Group will submit its recommendations to the Register of Copyrights. The recommendations of the Section 108 Study Group will be considered by the Register of Copyrights who will draft proposals for legislation or possibly hold hearings or further roundtables. Eventually amendment language might be submitted to Congress.

Janice reported on the four topics addressed in written comments and discussions in spring 2006, summarizing the views expressed by representatives from the content industries and by the library and archival communities:

1) Eligibility for the section 108 exceptions, relating to section 108(a);

2) Amendments to the preservation and replacement exceptions in sections 108(b) and (c), including amendments to the 3-copy limit, the 108(c) triggers, the separate treatment of unpublished works, and off-premises access restrictions;

3) The proposal for a new exception to permit the creation of preservation-only/restricted access copies in limited circumstances;

4) The proposal for a new exception to permit capture of websites and other online content.

In a white paper drafted in fall 2006, ALA and ARL recommended caution in revising Section 108.

Bill Maher discussed the second phase of discussions, involving submission of written comments from interested parties and a roundtable discussion held in Chicago on January 31, 2007. He summarized the views of content industry representatives, and representatives of the library and archival communities addressing the following issues:

1) Library copies for users, including interlibrary loan and direct use copies;

2) Amendments to section 108(i), which excludes certain non-text-based works from application of sections 108(d) and (e): musical works; pictorial, graphic and sculptural works; motion pictures and other audiovisual works other than audiovisual works dealing with news;

3) Limitations on access to electronic works, including a discussion of licensing of digital works.

The recommendations of the Section 108 Study Group are expected by mid-year. Federal Register notices, background documents, l
ists of public roundtable participants, transcripts of the roundtables, and sets of written comments submitted by interested parties are on the website of the Section 108 Study Group at

6.   Old business

      There was no old business.

7.      New business

There was no new business.

8.      Announcements

Valerie Hotchkiss announced three upcoming events in The Rare Book & Manuscript Library:  May 1-Retirement party for Lyn Jones; May 2—meeting of the No.44 Society and special presentation by and book party for Alvan Bregman; and May 5—Open House in RBML to launch the new Midwest Book & Manuscript Studies program and the start of The Soybean Press.      

9.      Adjournment

The meeting was adjourned by a motion by Muhammad al-Faruque seconded by Cindy Ingold.