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Faculty Meeting Agenda 09-21-2011

AGENDA

of the

LIBRARY FACULTY MEETING

 

Date: September 21, 2011

Location: 126 GSLIS

Time: 3pm – 4:30pm

Call to Order

 

Standing Items

 

Adoption of the Agenda – Paula Kaufman

 

Approval of Minutes  - Paula Kaufman

 

Introductions  - Paula Kaufman (5 min)

 

Report of the University Librarian –Paula Kaufman (10 min)

 

Executive Committee Discussion Items - David Ward

 

  1. A.                  Managing Job Searches – Scott Walter and David Ward (15 min)

Background

The library currently has a large number of searches getting underway and anticipates more retirements of faculty and staff by July due to changes in SURS.  This anticipated influx of new people places a strain on the library infrastructure both in terms of conducting the searches and acclimating new faculty to the library.

 

Discussion Questions

  1. How can we move searches forward in a timely manner?
  2. What strategies would help with bridging the gap in units where multiple open positions exist?
  3. What is the best way to use visiting positions vs tenure track positions?
  4. How can we successfully mentor all of the new faculty who will be joining us?

 

  1. B.                  Distinctions in Expectations and Responsibilities between Senior Library Specialist, Library Operations Associate, Academic Professional, and Library Faculty Positions – David Ward (15 min)

Background

EC has revised the earlier document we distributed in early September. http://www.library.illinois.edu/committee/exec/supplement/s2011-2012/PositionClassification.html

 

One of the primary goals of this document is to clarify to campus the ways in which our faculty function as faculty, in comparison with APs and some of the higher end civil service positions.  Additionally, the document serves to articulate the reporting structure of the library, both within faculty reporting lines, and also between faculty and other positions.

 

Discussion Questions

  1. What are ways to improve the document to clearly articulate these points?
  2. What are other faculty-specific issues that the document needs to speak to?

Old Business

(none)

 

New Business

 

Dismantling the ORR – Tom Teper and Beth Sandore (30 minutes)

 

Background

The software code and configurations behind the ORR (Online Research Resources, a home grown system used to search for and gain access to journal databases) are outdated and no longer supportable by current Library IT staff. Vendors currently provide similar support but not identical support and not identical access. The Library has already invested in SFX, a product that has broad international market share. Plans are in place to dismantle the ORR by the end of the Fall 2011 semester and begin only using the SFX service.  But the functionality of the SFX service is not the same as the functionality of the ORR.

 

Discussion Questions

  1. What are all of our options for replacing the ORR?
  2. What are the short and long-term plans for replacement of the ORR  and all its core   functionality and when can we expect final implementation of the SFX product?
  3. Can the ORR be maintained until the SFX product is modified so that it replaces the ORR and all its core functionality?
  4. If the ORR must be dismantled after the current semester, what can we do to minimize the impact?
  5. What are the most important functionalities of the ORR system members of the faculty think should be preserved for the long-term?
  6. How can we make sure faculty  members are more fully included in future major IT decision-making processes that may have a broad impact on the University Community?

 

Advisory Vote: Should the University Library dismantle the ORR before a replacement with the same or better functionality can be implemented?

 

Ad Hoc Items (none)

Announcements  

Adjournment