1. BREVITY is a virtue. The maximum length for Sections I through V is 23 pages (allowing one page for cover sheet and one page for comments by the University Librarian within the stipulated 25-page maximum). Portions drafted by the candidate for promotion within Sections I through V should be limited to about 13 pages (allowing 10 pages for evaluative comments by other individual(s), peer committee summary, list of external evaluators, etc.).
2. CLARITY is essential. Remember that non-librarians will read promotion papers; one cannot assume that specialized concepts, terminology, and acronyms in common use among librarians will be readily understood by those members of the Campus Committee on Promotion and Tenure who are not information professionals.
3. CONSISTENCY of presentation is important. Use standard headings, as provided on the "Outline of Promotion Dossier" issued by the University Provost's office, supplemented by "Substitute Section III for Librarians" prepared by the Faculty Review Committee. For headings on the "Outline of Promotion Dossier" (but not necessarily for all subdivisions of Section III-A-0) use the phrase "Not applicable" as required.
Revised on 31 May 2005, twc et al.
Use Chicago Manual of Style
I. PERSONAL HISTORY AND PROFESSIONAL EXPERIENCE
E. Invited Lectures and Invited Conference Presentations since Last Promotion [CMS 17.215]
1. Wasserman, Clara. 1988. Finches of Du Page County. Paper read at 22d Annual Conference on Practical Bird Watching, 24-26 May, at Midland University, Flat Prairie, Illinois.
F. Offices Held in Professional Societies
1. Special Libraries Association. Membership Committee, chair, 1998- 99.
H. Grants Received [no relevant example in CMS]
1. Wasserman, Clara.
1999. Theodore Dreiser Archives Preservation and
Access Project. National Endowment for the Humanities, Division of Preservation and Access,
II. PUBLICATION AND CREATIVE WORKS
A. Doctoral Thesis Title [CMS 17.214; Turabian 11.55]
1. Wasserman, Clara. 1976. Law and land use in Chicago: A pre-history of modern zoning. Ph.D. diss., University of Wisconsin.
B. Books Authored [CMS 17.26; Turabian 11.3]
1. Wasserman, Clara. 1985. Microfilm and preservation: The medium everyone loves to hate. Englewood, Colo.: Libraries Unlimited.
C. Book Edited or Co-Edited [CMS 17.41; Turabian 11.11]
1. Wasserman, Clara, ed. 1999. Book preservation at the turn of the century. Chicago: American Library Association.
D. Chapters in Books [CMS 17.69; Turabian 11.26]
1. Wasserman, Clara. 1998. Cage and the college of noises. Chap. 8 in American music since 1910. New York: Holt, Rinehart, and Winston:223-257. [Include chapter page numbers]
E. Monographs ["items longer than an article but shorter than a book"; use format for book, above]
F. Articles in Journals [CMS 17.154; Turabian 11.39]
1. Wasserman, Clara. 1999. Sailing the rough waters of preservation. Library Resources and Technical Services 23 :164-84.
G. Creative Works ["Exhibitions, Commissions, Competitions, Performances, Art or Architecture Executed"; only substantial creative works should be listed; most Library exhibits will fit better under service]
1. Wasserman, Clara. 2001. Role of Cherubino in Marriage of Figaro. 16 February, Krannert Center for the Performing Arts, Urbana, Illinois.
2. Wasserman, Clara. 2005. Images of readers: Portraits of readers in book illustrations of the 19th and 20th centuries. Curator of exhibit, April 1-May 31, Rare Book and Special Collections Library, University of Illinois, Urbana-Champaign.
H. Bulletins, Reports, or Conference Proceedings [handle the same as a chapter in a book, above] For poster papers see (CMS17.216)
1. Wasserman, Clara. 1999. Preserving the archival legacy of book publishers. In Proceedings of the 28th annual conference of the Special Library Association, edited by John Grossman. New York: Citadel Press.
I. Abstracts ["Include only if these items are normally considered an important part of the publication record of a scholar or artist in this field." Handle like an article in a journal, above; very unlikely that any would appear in a librarian's dossier]
J. Book Reviews [CMS 17.201; Turabian 11.46]
General rule: when a URL must spill over to the following line, break the line either before a period or following a slash. Make sure your word processor does not insert a hyphen at the end of the line.
Article in an electronic journal (CMS 17.180)
Wasserman, Clara. 2001. Use of chat utilities in the provision of reference service. D-Lib Magazine 7, no. 1 <http://www.dlib.org/dlib/january01/wasserman.html> (22 April 2002).
Book review in an electronic journal (CMS 17.201)
Wasserman, Clara. 2001. Review of Future Libraries, by Claude Rosen. Electronic Journal of Virtual Culture 6, no. 1 <http://www.ejvc.com/6/wasserman.html> (4 June 2001).
Website (CMS 17.237)
Wasserman, Clara. 2002. Internet guide to library literature <http://www.uiuc.edu/~wasserman/guide.html> (4 May 2002).
Multimedia (CD-ROM/DVD etc) (CMS 17.271)
Wasserman, Clara. 2001. Staff side searching workshop [CD-ROM]. Urbana, Ill.: University of Illinois.
31 May 2005/