Divisional Structure Committee
Divisional Structure Task Force Charge
Executive Committee, July 1, 2011
Given the changes in size and structure of several library units and the reduced size of the library faculty, it is important to reduce the burden of meetings and duties that are currently attached to divisions and division coordinators while preserving the ability of librarians and library staff to work with their colleagues serving similar disciplinary areas. The Divisional Structure Task Force is charged to evaluate the current divisional structure and make recommendations that increase its effectiveness and efficiency.
Specifically, the Divisional Structure Task Force is charged to accomplish the following:
- Review the current state of divisions in the Library, including ways that they function effectively as well as the challenges that they face.
- Determine which of the roles the divisions currently play should stay with the divisions, and which might be better done elsewhere in our organization.
- Examine possible new roles for divisions.
- Submit a report by February 2012 that makes recommendations to the Library Executive Committee about the future of divisions in the Library and, if necessary, outlines a new model in detail.
In carrying out its charge, the Task Force should:
- Check University Statutes related to the compositions of colleges and related to promotion and tenure roles of the colleges, and be aware of the constraints of campus and university rules on how the library’s divisions are configured and the roles that they play in administration and governance of the library, particularly with regards to shared governance.
- Review the library’s documentation on divisions. These include:
- Library Bylaws on divisional structures
- Minutes and related documents from the June 20, 2011 Administrative Council meeting in which members of EC asked divisional representatives these questions:
- 1. What are the functions of your division, as distinct from the functions of the units or people in the division? Are these functions within the scope of the by-laws language about divisions?
2. Are any of these functions obsolete, ineffective, or better handled elsewhere?
- Minutes from July 2011 faculty meeting
- Consult with the following groups, as well as other groups as deemed necessary by the task force, about the role of divisions in their sense of community and participation in the administration and governance of the Library:
- The untenured group. Make sure that any recommended model does not on its face reduce the support that our untenured colleagues receive.
- Representatives from the library’s civil service staff and academic professionals. Consider the division’s role in communicating with divisions’ staff and with librarians outside the divisions (for example, the Undergrad Liaisons)
- Virtual and embedded librarians
- librarians outside of Main Library
- Be aware of how similar libraries are organized, particularly but not limited to other CIC libraries where librarians are faculty, and of the previous divisional models within the library
- Discuss the implications of any proposed changes to divisions on library committees with divisional representation and, in consultation with those committees, include recommendations about the composition of those committees
Lisa Hinchliffe, chair