Library Committee Handbook

Executive Committee



 

 

 

Guidelines for Unit Head Responsibilities

 

 

 

Unit heads play a critical role in the design and provision of Library services, the management of Library resources, the maintenance of Library facilities, the supervision of Library staff, and the mentoring and support of Library faculty. These guidelines :

 

1.      outline the basic responsibilities and core competencies for all unit heads;

2.      provide a framework for individual unit head position descriptions; and

3.      guide the orientation of new unit heads and assessment of current unit heads.

 

Scope of Responsibility and Authority

 

While recognizing the unique characteristics and special mission of each unit within the Library, it is clear that all units essentially are service providers.  In view of this, unit heads are charged with providing creative leadership for their units and with collegial collaboration with other units in the Library.  This entails providing services to the unit's constituents as well as engaging the world beyond the walls of the University in areas that directly affect the unit's particular mission.

 

The unit head is ultimately responsible and accountable for the performance of the unit. This entails running the unit on a day-to-day basis, assuring provision, evaluation and monitoring of quality services, and mentoring and training the staff. Depending on the size of the staff, some of the duties listed in the Appendix may either be delegated to other faculty and staff within the unit or handled directly by the head. In units that contain other Library faculty, the division of subsidiary responsibility will be determined in a collegial manner, with the unit head having the final authority for job assignments.  Without such authority the unit head could not be held responsible and accountable for the performance of staff within the unit.

 

Supporting Resources

 

The Library Administration is responsible for providing the infrastructure and resources necessary for unit functions. This entails support for all units by providing training and development opportunities, adequate staffing and facilities, and the tools to measure and evaluate services provided.

 

Responsibilities and Required Areas of Competence

 

The following list identifies key areas of competence and responsibility expected of unit heads. It is not meant to be comprehensive, but only suggestive of the most important skills and areas in which each unit head is expected to have basic competence. The list may include skills and responsibilities that do not fall within the scope of the current activities of individual units.

 

Personnel

Each unit head and designee should be familiar with the policies and procedures relating to the following or know where to go to find out this information, e.g., <http://www.library.uiuc.edu/administration/human/resources.html>

 

 

The unit head is also responsible for  fostering a positive work culture and ensuring that policies are applied consistently and fairly.

 

Services and Operations

 

Each unit head and designee should be familiar with the policies and procedures relating to the following or know where to go to find out this information, e.g.,< http://www.library.uiuc.edu/administration/services/planning.html>

 

 

Collections

Each unit head and designee should be familiar with the policies and procedures relating to the following or know where to go to find out this information, e.g., < http://www.library.uiuc.edu/administration/collections/policies/>

 

 

Continuing Education and Mentoring

 

The unit head is responsible for mentoring tenure-track faculty, and for identifying with each faculty member a balance of daily activities that provide reasonable opportunities for tenure-track faculty to accomplish their research and publication goals. Similarly, the unit head is responsible for identifying appropriate opportunities for Library staff to pursue ongoing development and advancement of their work-related skills.

 

 

 

Responsible Office:         ??

 

Contact:                             ??

 

Approved by:                   University Library Executive Committee and Administrative Council

 

Approved on:                   May 23, 2001

 

Effective on:                     July 1, 2001

 

Review Cycle:                   As needed

 

Change History:               Initial approval, May 23, 2001

                                             Revised, January 2009