Library Committee Handbook

Executive Committee

Standing Policies

	Government Documents	Central Reference	BEL	Map & Geography	ESSL
Mission	Collects and organizes government information and provides access, instruction, and assistance in the use of these products in all formats, subjects and time periods	Provides reference assistance via telephone, email, chat and in person. Collects general reference materials in the humanities and social sciences	Collects and organizes business and economic data and provides access, instruction, and assistance in the use of these products. Specifically supports the mission and research of the University.	Collects & organizes geography monographs to support research & instruction of the Geography Dept. Collects & organizes maps to support queries from affiliates & state at large.	Provides research and instruction. Develops, collects & organizes subject-specific and special collections. Serves as a gateway to information for researchers on campus and at a distance.
Populations served	All university community, CU community members. Has a special mission to provide services to the unaffiliated throughout congressional district and Illinois	All university community AND community members	All university community. Community members served as a secondary emphasis	Geography Department Campus community Local, State, National & Global (non-affiliated) communities served Ad hoc	All university community AND community members Targeted liaison work with students and faculty in the College of Education, the School of Social Work, and the Departments of Anthropology, Political Science, Psychology, Sociology, Speech Communication and Women and Gender Studies
Hours Reference Collection available	M-Th 8:30-11pm, F 8:30-6pm, Sa 11am-5pm, Su 1-11pm	M-Th 8:30-11pm, F 8:30-6pm, Sa 11am-5pm, Su 1-11pm	M-Th 8:30-10pm, F 8:30-5 pm, Sa 1pm-5 pm, Su 1-10pm	Very small Ref. Collection. Entire collection serves as Reference Collection. Available M-F 8:30-5	M-Th 8:30-11pm, F 8:30-6pm, Sa 11am-5pm, Su 1-11pm (Same Central Ref)
Hours of Reference Service	M-F 9 am to 5 pm	M-Th 8:30-11pm, F 8:30-6pm, Sa 11am-5pm, Su 1-11pm	M-Th 8:30-8 pm no professional service on Saturdays	Regular service desk. No formal Ref. Service but rather personalized service.	M-Th 9-11pm, F 9-6pm, Sa 11am-5pm, Su 1-11pm
Scope of services	Provides full range of reference services. Participates in Library-wide chat services, and national Government Information Online (GIO) services	Provides full range of reference services. Participates in Library-wide chat services.	Provides reference services. Does NOT currently participate in Library-wide chat services, but is open to the idea	Requests for maps require staff mediated assistance for every interaction.	Provides full range of reference services. Participates in Library-wide chat services.
Types of reference questions:	Bibliographical Statistical Legislative Regulatory Historical Political Biographical Science/Technology Health Environment Business Economics/Finance E-Government (Est.: 60% over 5 minutes with range of 15-90 minutes)	Bibliographical Statistical Some Legislative Very little regulatory	Little bibliographical Statistical-mostly economic, demographic for marketing. Major area is financial statistical data. Some Legislative Occasional regulatory	Time & Labor intensive questions requiring intuition. (Average of 37 minutes per question)	Bibliographical Statistical Some Legislative Very little regulatory
Volume of reference (projected from sweeps week data)	Reference (FY08): 1,088 Directional (FY08): 1,432	Reference (FY08): 11,328 Directional (FY08): 8,752	Reference (FY08): 3,120 Directional (FY08): 2,368	All transactions considered Reference Refernce (FY08): 1,760 Directional (FY08): 64	Reference (FY08): 6,604 Directional (FY08): 5,712
Types of instruction	Course-related instruction, Tours Training sessions for other groups in the library Public, Local Groups, Nonprofit Businesses	Open general tours Open workshops for graduate students via Savvy Researcher series ESL class-related	Class-related instruction Mainly 300 level + masters programs	100 level Geog. Course LEEP Gov. Docs History of Cartography	1/3 grad, 1/3 undergrad Mainly class-related Some outreach (Extension, k-12) Some to remote users
Volume of instruction	24 Classes 479 Individuals served Avg 19 per session Samples: African bibliography Latin American American Indian Urban & Regional Planning Journalism Library & Information Science History Geography Landscape Architecture Applied Health Sciences Public Health ACES Etc.	128 Classes 1723 Individuals served Avg 13 per session Samples: ESL Linguistics German Savvy Researcher	40 Classes 1603 Individuals served Avg 40 per session Samples: Career Research Financial Information Systems Marketing Research Small business consulting	Very little. 1-2 Sessions per Semester.	91 classes 1,733 Individuals Avg 19 per session Co-taught with Gov Docs: Geography 104, Poly Sci courses & Alan Hall Living/Learning Unit)
Gate count	3,952	71,952	51,488	Not available at this time	98,080
Staffing	3 FTE librarians, 2 staff, 1 33% GA, 1 hourly, 6 student hourlies	4 ½ librarians, 2 staff, 10 GAs, minimal student hourly	3 librarians, 3 staff, 4 graduate assistants (1,05 FTE), student hourly	1 librarian, 1 staff, 1 Cataloger on loan from CAM, 1 ½ time Grad Hourly, 0 GAs, minimal student hourly (Afternoons)	5 FTE librarians, 4 staff, 5 grad students 3 GAS. 2 hourlies), student hourly
Proximity to stacks	Located on opposite side of the 2 ^nd floor	Access to the stacks in through the patron gate on the 2 ^nd floor	Access to the stack is through the patron gate on the 2 ^nd floor. Currently no patron access on 1 ^st floor. Check with Jeff to see if collection was moved to 3 ^rd deck that it could bear the weight.	Working collection in house. No close proximity to Stacks (4 ^th floor, east side of Building).	Same as BEL
Space for collections	Reference and microforms, CDROMs & DVDs currently in room 200	Reference collection would probably stay in 200 (with some retrospective volumes going to Retro Reference in STX) Microform collection may need to go into stacks.	Reference collection could be integrated. Microform collection would need to go into stacks because of the 52 cabinets from LIR.	No space in current location. Height & weight restrictions of map cases make finding space for map collection difficult.	Disbanding of ACDIS collection and relocation of retrospective reference materials would provide space for Gov Docs Reference. If HRAF paperfiles were relocated offsite, there would be room for microforms.
Documents Stacks collection	Currently on 5 ^th deck	Stay on 5 ^th deck	Move to deck 3?	No possible merger at current location.	Move to deck 3?
*Collection Match?*	Covers ALL subject areas	Covers mainly social sciences and humanities	Covers only social sciences	Maps cover all subject areas. Textual collection focused on Social & physical sciences	Covers social sciences and education. Strong synergies in political science, social policy, education, government, international affairs, demography, etc.
Other facility issues Office spaces	Staff housed in 200D Library	No room in 300 Offices for librarians OR staff. No private offices for librarians.	No private offices for librarians. No space in current office for additional librarians OR staff.	Librarian & Staff share office space which has inadequate space for cataloging large maps	104, which has an existing doorway into ESSL, could be converted to office space. Or could add 1, possibly 2 cubicles.
Pluses		History of cross-training Docs. & Central Ref. both generalists Similar customer service philosophies Close to stacks collections	Synergy with economics and labor Economics and Labor & Indust. Relations heavy users of documents	Docs and Maps both generalists Geospatial data and government data overlap in both production and use Similar access and service issues	Synergy with the social sciences and education Model exists in ESSL for subject specific experts
Issues		Would need to change staffing models Need to separate quick reference from in-depth services.	Only interesting in very specific types of documents If BEL moves to business building then less accessible to stacks & users	Maps is a special collection with extra security and environmental concerns Space and weight	Documents are not limited to just the social sciences May be difficulties in incorporating collection into current space.