Coordinator -- Appointments, Evaluation and Administrative Components of Salary
This document provides information to guide the process for appointments and reviews of newly-
appointed coordinators in the University of Illinois at Urbana Champaign Library. It does not
affect current coordinators with existing appointments, such as the Coordinator for Information
Literacy Services and Instruction.
Coordinators currently serve a variety of roles in the University Library, frequently in
addition to the appointees' primary responsibilities. For example, there is a Coordinator for
Staff Training and Development (currently a half-time appointment, in addition to other duties) and
a Coordinator, New Service Model Programs (full time, limited-term appointment).
Coordinators, as the title suggests, coordinate key functions (such as staff training) across the
entire Library. The need for this type of coordination across unit boundaries is
increasing. Inviting people to accept additional duties as Coordinators may be the only way
that the Library can leverage our expertise to address or strategic priorities and core
Coordinator positions may be created to fill a transient need with the intention of the position
expiring once the initial term of appointment is concluded (e.g. , New Service Model Programs), or
to fulfill ongoing needs (Coordinator for Staff Training and Development).
Appointments, Evaluation and Administrative Components of Salary
- All coordinators appointed after February 15, 2009 will be provided a primary job title and a
secondary job title, where appropriate. Coordinators are appointed by the University Librarian with
the advice of the Library Executive Committee and/or a search committee.
- Coordinator appointments may carry an explicit administrative salary component. The amount of
the administrative component will be determined by the University Librarian as part of the initial
job offer. It will cease upon termination of appointment as coordinator.
- All coordinators will be appointed for a limited term to last no more than three years. Upon
successful review, the University Librarian may re-appoint a coordinator to another term. There are
no limit on the number of possible terms, but some appointments may be made for a discrete term
without expectation for reappointment. Divisional coordinators similarly have three year terms with
renewals . (See Library Bylaws VI, 3, C, 4).
- The University Librarian or a designee will develop a written set of expectations for each
coordinator and specify the percentage of time to be allocated to this new role. The University
Librarian or a designee will discuss these expectations with the final candidate for coordinator
- The University Librarian or his/her designee will conduct an interim review for each
newly-appointed coordinator after one year of service has been completed.
- Where appropriate, a standardized formal evaluation will be conducted for each newly appointed
coordinator at the start of the term's third year. Acting with the advice of the Executive
Committee, the University Librarian will appoint a 3-person Evaluation Committee. The committee
will seek input from any advisory committees, task forces, working groups, of teams led by the
coordinator in his or her official capacity, as well as other Library and non-Library faculty and
staff as appropriate. It will maintain confidentiality throughout its processes and will report to
the University Librarian, who will convey the substance of the recommendation to the unit head.
Evaluations of Division Coordinators are similarly conducted every three years (See Library ByLaws,
VI, 3, C, 3) but the format of the evaluation and the individuals involved in the evaluation are
governed by specific divisional bylaws.
- Upon non-renewal or the Coordinator's decision not to serve another term for any standing
positions not intended to be short-term appointments, the position will be filled through the
Library's regular (internal or external) search process and the administrative component of the
salary will be allocated to the academic pool.
Approved by Executive Committee, [March 2, 2009]