Follow-up on Access Strategy Team Recommended Appointments in CAM
Subsequent to the approval of the Access Strategy Team report and its recommendations, this
document requests approval to initiate several formal processes related to personnel appointments
and title changes in the newly-formed CAM unit. The Access Strategy Team report recommends
that two new positions be created and filled by internal re-appointment process. Further, the
report recommends formal title changes for several Library faculty members within the current
Technical Services Division as the transition to the CAM unit occurs.
The following two appointments are recommended by the Access Strategy Team. We recommend
that an internal call for applicants be made, and screening committee be appointed to complete this
process and make recommendations to the University Librarian. We volunteer to serve as the
screening committee for this process (Bob Burger, Beth Sandore, Karen Schmidt, Peggy Steele).
Head of CAM, Responsibilities (internal re-appointment):
- Serves on the Library's Content Access Policy and Technology Group
- Works with the Head of DSD and other designated individuals on issues associated with metadata
interoperability
- Within the guidelines provided by the Content Access Policy and Technology Group, and in
collaboration with the Head of DSD, coordinates the formulation and support of Library-wide
policies, standards, and practices for metadata use with Library collections of all types
- Holds regular meetings of all Library metadata personnel (both CAM metadata personnel and
metadata personnel from other Library units) to discuss the Library's metadata policies, goals, and
practices and to collaboratively resolve issues that arise in the use of metadata for Library
collections
- Oversees all CAM operations and services, and participates directly in cataloging and metadata
activities as appropriate
- In conjunction with the OPAC Records Coordinator and the CAM librarians, establishes production
goals, standards, work priorities for CAM cataloging and metadata operations
- Insures that the Library's metadata personnel have the training and tools needed to perform
metadata work successfully
- Assists the DSD in the migration of metadata for existing local digital and print collections
to a centrally supported digital object management system
- Collaborates with the E-resource Librarian and the Library's Coordinator for Staff Development
and Training on enhancing awareness of metadata concepts/issues and e-resource issues among all
Library personnel
- Collaborates with the CIC and other external agencies on planning and executing cooperative
metadata projects
- In collaboration with the Head of DSD and the Head of Information Services Delivery and
Entrepreneurial Programs, develops and oversees a fee-based program that provides metadata
consulting, design, development, production, and conversion services to the UIUC community to
increase the value of campus digital resources
OPAC Records Coordinator Responsibilities (internal re-appointment):
- Serves on the Library's Content Access Policy and Technology Group
- As Chair of the OPAC Records Working Group, coordinates the formulation of Library-wide
policies and practices for Voyager cataloging, classification, authority control, and holdings
activities within the guidelines provided by the Content Access Policy and Technology Group and
based on relevant state, national, and international standards
- Works collaboratively with the cataloging faculty to coordinate planning for Voyager
cataloging, classification, authority control and holdings activities, including maintenance and
cleanup of the Voyager database
- In conjunction with the Head of CAM and the CAM librarians, establishes production goals,
standards, work priorities for CAM cataloging and metadata operations
- Develops expertise in the use of multiple metadata schema and participates in creating and
managing metadata for library collections
- Insures that MARC catalogers throughout the Library have the training and tools needed to
perform their work successfully
- Collaborates with Acquisitions on procedures and workflows to ensure timely processing of
tangible and electronic materials
- In conjunction with Acquisitions, develops guidelines, quality standards, and workflows for
procuring and loading MARC records from book vendors and outsourcing agencies
- Develops a program to identify and process backlog of uncataloged and undercataloged tangible
materials
- Serves as a member of ISCC for OPAC record operations
- Collaborates with ILCSO on Voyager database issues
Once the Head of CAM and the OPAC Records Coordinator are appointed, the work in earnest on the
re-defining of CAM workflow and staff/faculty responsibilities can be spearheaded by the
newly-appointed leadership within CAM, in consultation with CAPT. Below is a list of
recommended actions that the various people involved need to take after the Head of CAM and the
OPAC Records Coordinator are set into place. As indicated in the Access Strategy Team's March
14 2005 report, the following list of transition events is by no means all-inclusive, but gives a
good sense of the scope of activities associated with moving into the new organization:
- University Librarian and Executive Committee create the Content Access Policy and Technology
Group and appoint the public services representatives and the representative from the Grainger
Digital Initiatives Group.
- AUL for Collections and the Executive Committee disband the Electronic Resources Working Group
with thanks.
- AUL for Collections and AUL for IT Policy and Planning plan and convene the inaugural meeting
of the Content Access Policy and Technology Group.
- AUL for Collections and AUL for IT Policy and Planning establish a timeline for completing and
publicizing the initial version of the Library-wide content access principles and policy.
- Head of CAM and OPAC Records Coordinator establish peer contacts at other ARL Libraries and
investigate strategies for transitioning from MARC to metadata that have been used successfully
elsewhere.
- Head of CAM and Head of DSD begin exploratory dialog with the goal of developing a
collaborative and supportive working relationship between the two units.
- Head of CAM and Head of DSD define the initial metadata projects in which CAM personnel will be
involved.
- Head of CAM works with OPAC Records Coordinator and other CAM faculty to flesh out the
individual CAM faculty job responsibilities in greater detail than given below.
- Head of CAM works with OPAC Records Coordinator and other CAM faculty to redefine CAM support
staff positions and reorganize support staff job responsibilities.
- Head of CAM and OPAC Records Coordinator begin regular meetings to coordinate MARC cataloging
and metadata work in CAM.
- Head of CAM arranges training and support for CAM personnel who will be transitioning into
metadata work.
- Head of CAM and Head of DSD plan and convene initial meeting of all Library metadata
personnel.
- OPAC Records Coordinator effects the transition from the Cataloging Policy Committee to the
OPAC Records Working Group.
Formal Title Changes (No re-appointment necessary):
These title changes and the corresponding updates to job descriptions will be initiated by the
Head of CAM early in the re-structuring process.
E-resource Librarian (AST recommends that the E-resource Librarian work jointly in CAM
and Acquisitions/Collections, and report to the Head of Acquisitions for administrative
purposes.) Wendy Shelburne
- Coordinates planning for the creation and maintenance of e-resource access points in the
Library's discovery and access systems, in collaboration with Acquisitions, Collections, and the
Library Systems Office
- Manages e-resource access activities and supervises the personnel responsible for creating and
maintaining e-resource access points
- Assists with development of e-resource documentation and training materials
Metadata Librarians (CAM Library Faculty
- Collaborate with the Head of CAM and the OPAC Records Operations Coordinator on defining
production goals, standards, and priorities for MARC and metadata operations
- Provide bibliographic access to materials in the Voyager database through original
cataloging/authority control/holdings activities
- Develop expertise in the use of multiple metadata schema and participate in creating and
managing metadata for library collections
- Serve as resources for other cataloging and metadata personnel in the Library
- Lead and/or participate in CAM projects as needed
- May supervise the work of CAM support staff personnel
- May participate in providing fee-based metadata services for the campus community
- May assist the Library's Coordinator for Staff Development and Training in developing and
delivering MARC and metadata training programs for Library personnel
29 August 2005 (Burger, Sandore, K. Schmidt, Steele)
