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Standing Policies

FY06 Budget Priorities

The Central Public Services Division has articulated six principles that guided them in formulating priorities from their division for FY06.  Building upon those, the Budget Group has developed the following:


  1. to simplify access to the Library’s services and collections;
  2. to increase user competence;
  3. to increase use of the Library, both onsite and remote;
  4. to increase collaboration within and across divisions for improvements in access, service, efficiency, and productivity;
  5.  to provide stewardship for the Library’s collections in all formats; and
  6. to maintain core central services to offset the decline in decentralized services


On close examination it can be seen that these principles provide a conceptual context for most of the priorities identified by each of the divisions this year.  In reviewing the budget documents the budget group classified the various recommendations under the following four rubrics.  Within each rubric unavoidables including dollar estimates  are also indicated.



  1. aggressive expansion of our electronic collections, including full text for both current and backfile offerings
  2. expansion of collaborative agreements to manage stewardship issues related to electronic and print content
  3. increase in availability of digital content from our specialized collections
  4. development of UIUC institutional repository collections
  5. continued expansion of our e-reserve offerings, and development of e-textbooks program



  1. implementation of the link resolver and evolution of our federated search maintenance
  2. continued refinement and standardization of ORR records
  3. conversion of III serial records into Voyager;
  4. creation of local data records on OCLC records to boost interlibrary lending and the revenue that comes with it
  5. purchase of cataloging records that are available with electronic collections



  1. continued training and professional development;
  2. appropriate upgrades for civil service staff ( possibly $75K)  
  3. minimum wage commitment (this year covered by non-recurring monies.  Need for next year is an additional $120K in recurring) to continue current hours of service (UNAVOIDABLE)



  1. Oak Street shelving ($220K) ( potential UNAVOIDABLE);
  2. Oak Street operations
  3. general repairs and improvements; $175,000 currently from non-recurring funds
  4. network upgrade ($100K) (UNAVOIDABLE)



  1. continuing emphasis on information literacy (especially with advent of University 101 course);
  2. improvement of web presence;
  3. strengthen centralized services;
  4. eliminate confusing multi-service points;
  5. integrating digital development into Library;
  6. support for technical services for electronic resource acquisitions, cataloging, and troubleshooting.




Current (FY05) use of the non-recurring $600,000 provided by the Provost:



1. Extra hours (to maintain FY04 levels)                              $100,000


2. Facilities                                                                            $175,000


3. Debt repayments                                                                $300,000


4. Reserve                                                                             $  25,000




Should the $600,000 become permanent, we would need to consider these four uses on a continuing basis in FY06 also. #1 and #3 would be definite unavoidables to be paid.


Summary of Known or Potential Unavoidables for FY06:


1. Minimum wage increase for full year                              $120,000


2. Oak Street shelving (potential)                                         $220,000


3. Network upgrade (potential)                                             $100,000


4. Staff upgrade pool (potential)                                           $ 75,000


5. Collection inflation  (9 %??)                                         $1,039,000




We will need to consider these Unavoidables and what we need to do about these five FY06 possibilities and also their relation to the $600,000 listed above. Once again, #1 would be a definite unavoidable cost, and at least a portion of #3 will have to be paid in FY06.

In summary, the total amount would equal   $2,154,000 .