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Executive Committee Minutes 04-02-2012

Executive Committee



April 2, 2012


428 Library


Present: Paula Kaufman, chair; Beth Woodard, Secretary; Paula Carns, JoAnn Jacoby, Mary Laskowski, Chris Prom, Sarah Shreeves; Visitor – Pat Allen; Recording-Kim Matherly


1.                 2:30-3 – Pat Allen - Vet med and Biology positions
Pat discussed the different positions with the Committee and the vision for how the units will best be served. The Committee asked Pat for input on the membership for a search committee for the Vet Med Librarian position. Pat will send his ideas to EC by April 6. We will move forward with the Vet Med Librarian position and place the Biology position on the hiring plan.
2.                 Approve minutes from March 26
Minutes were approved with changes.
3.                 Question Time
The Arts and Humanities Division is planning to submit a position request for the Classics Librarian in the next round. JoAnn suggested a small Classics NSM be formed to meet over the summer or fall.
Where are we with the title form? As soon as Cindy Kelly looks at it, it will be ready to go live. Kim will check with Cindy.
JoAnn will post SSHEL data to the EC folder for discussion at the next meeting.
EC will need an additional meeting to talk about a personnel issue.
A personnel issue was discussed.
4.                 Division Coordinator Documents
EC looked at the two documents that were made available to the Division Structure Task Force. The Job Description Division Coordinator document is outdated and the TF will be instructed to disregard that document and use the Guidelines for Division Coordinator Management Responsibilities in their discussion.
5.                 Select external and internal evaluators for promotion and tenure cases
EC chose evaluators
6.                 Discuss Awards and Recognitions Task Force Report
EC recommended that the TF start with the first five awards. The TF will be reassigned, with staggered terms, as the committee. The funds for the awards will come from gift funds.
7.                 Search Committee for Middle East position in IAS
A committee was recommended.
8.                 Innovation Fund
EC approved Sarah Christensen, Merinda Hensley, and Sarah Shreeves.  Curatescape Chambana 
Chatham Ewing.  Back to the Future: Refining our Delivery and Stewardship of Information about RBML, Special Collections Materials Through Next Generation Catalogs and MARC & MODS
Jim Hahn.  Applied Research in Institutionalizing and Sustaining Diversity Recruitment in Library Settings
Kirk Hess.  Transcribing Serialized Fiction
Chris Prom.  A Trusted Personal Archives Service
9.                 Strategic Planning Follow-up

Discussion was deferred to another meeting.


10.Behavioral Sciences Position

The search has been closed and will reopen soon.  EC made recommendations for the new search committee.


11.             Half-time History Position

EC approved the position for an internal search.



Email Decisions:

3/27/12—Approved call for Major Space Proposals

3/29/12 – Approved search committee for High Density Storage Facility Coordinator

3/29/12 – Approved Patron Services Manager job announcement

3/29/12 – Approved search committee for Visiting Archival Operations and Reference Specialist

3/29/12 – Approved Assistant or Associate Director of Library Advancement job announcement