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Executive Committee Minutes 03-26-2012

Executive Committee



March 26, 2012


428 Library


Present: Paula Kaufman, chair; David Ward, vice-chair; Beth Woodard, Secretary; JoAnn Jacoby, Mary Laskowski, Chris Prom, Lynne Rudasill, Sarah Shreeves; Visitors –

Lisa Hinchliffe, Nancy O’Brien



  1. 1.                  1:30pm – Nancy O’Brien – SSHEL report

EC discussed the report with Nancy. There were still some issues EC wanted to discuss and will either have email conversations with Nancy or invite her to another meeting.


  1. 2.                 2:00pm – Division Structure Task Force—Lisa H

EC discussed the report with Lisa. EC gave Lisa some specific items for the task force to discuss in order for them to complete its task.


  1. 3.                 Approve minutes from March 16

Minutes were approved with changes.


  1. 4.                 Question Time

It was suggested that there be a different procedure for task force and NSM reports. EC should ask for a “comprehensive draft” instead of a final report, so it can be posted for comment, then discussed.  Chairs would be scheduled for an EC meeting at least a week after the report is turned in.  The task force or team would then be able to incorporate feedback into the final report, which would de due 30 days after the Chair meets with EC.  This process would make it clear that the committee isn’t finished with that first draft, and has a commitment to incorporate feedback.


  1. 5.                 Discuss topics for next AUL/EC meeting (4/9)
    1. a.     Research/Publications

This will be discussed at the next EC meeting.


  1. 6.                       Select external and internal evaluators for promotion and tenure cases

EC began the selection process.


Approved by email:


3/20/12 – Visiting Archival Operations and Reference Specialist position approved to move forward with search

3/21/12—Title change form

3/21/12—Feedback for DSTF

3/26/12 –Search committee for High Density Storage Facility Coordinator

3/26/12—Media Commons Coordinator Job Announcement

3/26/12—Search Committee for Visiting Program Manager (IMLS)