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Executive Committee Agenda 02-27-2012

Executive Committee



February 27, 2012


428 Library


Present: Paula Kaufman, chair; David Ward, vice-chair; Beth Woodard, Secretary; Paula Carns, JoAnn Jacoby, Mary Laskowski, Chris Prom, Lynne Rudasill, Sarah Shreeves; Visitors – Jim Hahn, Beth Sandore, Mary Schlembach, Tom Teper, Steve Witt

 1.                 1:30-2-AULs

a.     Draft eResearch Strategic Agenda and the roles in which the Library ought to be engaged, within the Library, on campus and beyond – Beth

Beth brought a charge to EC. This committee will be a Task Force (TF). EC talked about where e-research fits in our current structure. The TF needs to look at the issues centrally and in edge areas. eResearch has been defined to include humanities and those working with both electronic documents and paper documents. The TF will look at what’s currently being done and what needs to be done. EC approved the charge and membership. The report will be due to EC by December 31, 2012.

 b.     Structure and process of the search for a Dean of Libraries – Tom

David will arrange a meeting for EC and the AULs with Barb Wilson, Vice Provost for Academic Affairs, to discuss the process for the search.

 2.                 2-2:15 – Mary Schlembach, Chair, IT Production Services Search (AP)

EC looked at a draft job posting and gave Mary input. Mary will make updates and send another copy to EC.

 3.                 2:15-2:30 – Steve Witt – Chair, Visiting South Slavic Specialist Search (AP)

EC asked questions about the draft job posting and made recommendations.

 4.                 2:30-3 – Jim Hahn – Diverse Candidate Recruitment

Jim made recommendations to EC for diversity recruitment. Paula K. reminded everyone that the Library does not hire employees who do not have permanent residency due to the guidelines and the amount of work involved in processing the documents. To have a diverse faculty and staff, a search must be done. People cannot be appointed to positions, even though they may have been working in the position or one similar.


The Diversity Posting List must be more robust. We need to work on finding more places to advertise for diversity. It was suggested that there may be a faculty member that would be interested in working on finding areas where we could recruit a more diverse pool of applicants.


Paula K. suggested that this be added to the agenda of the next faculty meeting, to get input and concerns from the Faculty.

 5.                 Approve minutes from February 6

There was a discrepancy in the final minutes, so they will be brought back to the next meeting for approval.

 6.                 Question Time

Paula K. reminded everyone that the Library does not hire employees who do not have permanent residency due to the amount of work involved in processing the documents and the possible short nature of their employment.


EC will post a revised position request form for the next round.


Mary will send out a draft of the Title Change Request Form to EC to approve before it goes out to the Faculty.


David announced that a session for the Strategic plan initiative kick-off has been scheduled for February 29 at 3:30pm in 66 Library. This will give faculty and staff a chance to ask questions and to volunteer to take up specific efforts.


The BIS implementation team report needs to be added to the next agenda.


Beth W. will update the search committee table.


A request for a replacement

Advancement requested that Martin O’Donnell’s position be replaced. This position is hired through Campus Advancement.

 8.                 Hiring Plan - Vet Med/Biology position

Deferred to another meeting.

 9.                                Paper preparer for 2 associate professor promotions, 1 assistant professor; P&T editors

Deferred to another meeting.

 10.                           Divisional Structure Task Force Report

Deferred to another meeting.



2/9/12 – Approved search committee for Director, IT Production services

2/13/12 – Approved emeritus status for a retiring faculty member