Library Committee Handbook

Executive Committee

Executive Committee Minutes November 22, 2010


Executive Committee



November 22, 2010


428 Library


Present: Paula Kaufman, chair; Paula Carns, Karen Hogenboom; JoAnn Jacoby, Bill Mischo; Sarah Shreeves; David Ward; Greg Youngen (Recording); Visitors - Chatham Ewing


1.                 1:30 - Chatham Ewing - Colloquium Committee


Chatham described the Colloquium Committee's (CC) plans for next year. Several topical tracks and potential speakers have been identified. EC suggested that the CC might want to collaborate with GSLIS for ideas, speakers, funding, etc. There is a natural overlap of interests, and tie-ins with LIS courses would increase attendance.  Chatham agreed to contact Linda Smith.


2.                 Approve minutes from November 9


            Minutes were approved with minor changes.


3.                 Question Time


How should requests for Emeritus status be handled? Divisions should make the nominating requests to Paula for their retiring faculty.


Have the scope of duties for the Data Services Librarian for the Life Sciences changed? No, the responsibilities cover the whole Life Sciences.


An idea for a new AUL position has been received and rejected.


4.                 Resolution for Librarian's work to go into IDEALS


Sarah Shreeves proposed the adoption of a resolution to commit library faculty to depositing copies of their published work into IDEALS.  This would include final manuscript versions (not necessarily the final published versions) of articles, conference papers, presentations, etc. but would probably exclude books and book chapters at this time. EC discussed whether this should be a policy recommendation or a mandate, with the possibility of opting out should the publisher not allow for it. Sarah will write a draft statement for discussion at a future meeting. It was also recommended that faculty annual reports include a checkbox to confirm the IDEALS deposit for all qualifying published work.


5.                 Slavic Acquisitions Position (from John Wagstaff)


EC reviewed the position request and considered it both reasonable and necessary.  The request was approved.


6.                 Position  request: Preservation AP (from J. Teper)


Given the current Head of Preservation search and other ongoing digital preservation activities, we should wait until after the Head of Preservation position is filled and then re-evaluate the need. Discussion of the position will be further informed by the faculty retreat.


7.                 Turyn Professorship


AUL's are currently excluded from applying for the Turyn Professorship.  Their duties would make long-term coverage in their absence difficult. Additionally, AUL's already have supplemental travel funding. EC decided to keep the AUL exclusion in the award process at this time.


8.                 Committee Reviews


Deferred to next meeting


9.                 General Principles about Faculty Obligations to Provide Service


Deferred to next meeting


10.            Paper preparers


            Deferred to next meeting



Documents relating to the November 22, 2010 meeting are available at G:\ExecutiveCommittee\Meeting Documents\2011-2012


Parking Lot:


  • Customer Service Survey