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Executive Committee Minutes September 8, 2010


Executive Committee



September 8, 2010


428 Library


Present: Paula Kaufman, chair; David Ward, vice-chair; Greg Youngen, secretary; Paula Carns; Karen Hogenboom; JoAnn Jacoby, Bill Mischo; Chris Prom; Visitor, Scott Walter; Recording, Kim Matherly


1.                 1:30 - Scott Walter - Faculty Recruitment

EC and Scott discussed ways in which the Library can demonstrate its commitment to diversity in the hiring process.  More timely information from HR will be made available to hiring candidates. Also, the HR web sites and search committee procedures will be updated based on the new University EEO guidelines.  We also discussed the appointment of a standing committee to coordinate searches and/or a recruitment-retention coordinator appointment, but no decision was made.


2.                 Approve minutes from August 30

Minutes were approved with modifications.


3.                 Question Time


4.                 Mentoring and pre-tenure evaluation systems

Do we need a position focusing on mentoring and research support?  The role of the PRCs were discussed, also the development of faculty research support groups. Additional help will be needed for grant support in the Business Office if the number of grant applications increase.


5.                 NSM update

The Reference Team NSM report is ready for comment and will be discussed at the next two EC meetings.  Geology's timeline has been moved up due to building issues. IAS head position search committee has been appointed and Slavic Reference Services is moving out of 225 to temporary quarters in 200 south so that renovations for the Literatures and Languages Library can begin.   An updated version of Digital Life Cycle Report is out for comment.  The Social and Applied Health Sciences Team has just started meeting, EC recommended additional members to be invited to join that team


6.                 Recruitment/retention

This was discussed in item 4.


7.                 Standard Search Committees

This is a topic for an upcoming Library Faculty Meeting.  Topics include: appointment of a Recruitment Officer, and ex-officio Chair of EEO for search committees that will review position opening descriptions, and monitor the recruitment process.


8.                 Turyn Professorship

Paula will poll the full professors for interest as potential reviewers, then put out a call for applications.


9.                 Title Change

An employee title change request was discussed.


10.            Faculty vs AP positions

The subject of filling open temporary positions AP or visiting faculty appointments was addressed.  The discussion will need to be continued in light of AP and faculty roles and responsibilities.  It was recommended EC members review the current policy on AP positions.


11.             User Experience Librarian

Not addressed


12.            Review Committees

Not addressed