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Executive Committee Minutes August 30, 2010


Executive Committee



August 30, 2010


428 Library


Present: Paula Kaufman, chair; David Ward, vice-chair; Greg Youngen, secretary; Paula Carns; Karen Hogenboom; JoAnn Jacoby, Bill Mischo; Chris Prom; Sarah Shreeves; Visitor, Cindy Kelly; Recording, Kim Matherly



1.                 1:30 - Cindy Kelly

New University guidelines and procedures for academic appointments were issued August 1, 2010 and are posted on the Office of Equal Opportunity and Access's website. A new front-end system, Hire Touch, takes two-five business days to get an appointment processed through.


Karen Hogenboom, Paula Carns and Cindy are meeting to update the Library's search procedures.


EC would like to see training for search committees, especially the chairs. The chair will have to use Hire Touch to process the information they were doing on paper.   


EC would also like a timeline for chairs established that details what needs done when, so they can keep the searches moving forward in a timely manner.


EC also discussed some of the new rules and recruiting processes.  Eventually, everything will be on the Library HR web site.


EC recommended updating the FAQ on Library procedures for GA applications and employment. Also to make sure GSLIS is aware of this document.


2.                 Approve minutes from August 18

Minutes were approved with changes.


3.                 Question Time

The International and Area Studies Head search is in process.


The Faculty/Staff retreat will be January 12, 2011.


The faculty agenda committee ballot will be out soon. David sent guidelines to NEVP.


Stewarding Excellence - Paula will co-chair the Campus Steering Committee, which will meet weekly. 17 groups were charged the first semester and most have turned in reports. Bob Easter and Dick Wheeler plan to respond to the reports by the end of the first week of September. They also plan to appoint another five to seven groups.


4.                 Library IT re-structuring post-VSIP/VRP

EC discussed the report. It will be posted to the EC website this week for comment. Barring any negative comments, EC advised Paula to accept the report.


5.                 Faculty Orientation and Mentoring Working Group Charge

This will be part of the discussion at the Tenured Faculty Meeting on September 1.


6.                 ½ Day Faculty Retreat

Karen, JoAnn and David will work on a date and agenda for the retreat.


7.                 Languages and Literatures Position

Based on input received from the English and Modern Languages units, the candidates will be asked to give a short presentation with their vision of the new unit and their role as unit head.