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Executive Committee Minutes 04-25-2011


Executive Committee



April 25, 2011


428 Library



Present: Paula Kaufman, chair; David Ward, Vice-chair; JoAnn Jacoby, Acting Secretary; Paula Carns, Karen Hogenboom; Bill Mischo, Chris Prom; Recording - Kim Matherly



1.                 Approve minutes from April 11

Minutes were approved as submitted.


2.                 Question Time

A question came up at the Faculty meeting about whether the IAS positions would be permanent or visiting and what the areas of responsibility will be. David confirmed that EC is looking at the two IAS positions as permanent hires and the area/subject responsibilities will be determined after the Head position is hired.


EC discussed a personnel issue.


It was determined that occasionally there would be a need for a two-hour faculty meeting, vs. the 1 ½ hour meetings that have been held the last few years. Once the Faculty Meeting Agenda Committee determines the agenda, they will inform the faculty if there are enough items to warrant a longer meeting. 


3.                 Discuss topics for next AUL/EC meeting (5/2)

EC determined it would be helpful for the AULs to meet with the chairs of FRC (Jennifer Teper) and PTA (Lynne Rudasill) at the same time to discuss their committees along with PRCs and RPC. Jennifer and Lynne will come to the next meeting.


4.                 Reference Services Implementation Team Report

EC discussed the report and offered some initial feedback to the Team recommending that the Reference Services Committee not be added to the Bylaws and that the position description for the Head be revised to more clearly specify the scope of administrative responsibilities. The report is posted on the NSM site but it will also be posted to the EC website for input from the faculty and staff.


5.                 AUL reviews

The AUL reviews will be posted to the EC website for input from faculty and staff. Responses will be requested by May 16.


6.                 Faculty Types

EC discussed whether having clinical faculty in the Library would be a good fit. UIC Library uses the clinical faculty title. Kim will look up more information on UIC Library appointments and report back to EC.


7.                 FRC Confidential Issue

EC discussed this issue.


8.            Social Science, Health and Education Team

EC discussed next steps in charging implementation teams to establish a unit encompassing Social Science, Applied Health and Education. It also discussed the next steps for another team to look at Business Information Services. Both units will be associated with the Multi-Subject research Services hub Once the draft charges are finalized, they will be posted to the EC website for comment.


9.                 Committee Review

This was deferred to another meeting.