Library Committee Handbook

Executive Committee



Executive Committee

 

MINUTES

January 30, 2009

11:00am-12:30pm

428 Library

 

Present: Paula Kaufman, Chair; Bill Mischo, Vice-chair; Michael Norman, Secretary; Karen Hogenboom; JoAnn Jacoby; John Wagstaff, Beth Woodard; Greg Youngen

 

1.     Approve January 12, 2009 Minutes

Approved with changes.

 

2.    Questions

A clarification on having a deadline to submit documents for future Executive Committee meetings was discussed. When possible, it was agreed that having documents posted by 5 pm the previous working week day was optimal for review of documents by committee members. An announcement will go out to the Library alerting all to this deadline. However, it was noted that some important items will inevitably come forward after the 5 pm deadline that need to be dealt with quickly. This will be allowed but should be the exception rather than the normal process.

 

The committee discussed where we are with the Scholarly Commons recommendations. The IT component is still being discussed. Discussions among Beth Sandore, Bill Mischo and Jo Ann Jacoby are ongoing and an update to EC should occur within the next few weeks.

 

The future of the Main Library space was briefly discussed. The architect's report should be ready in the next few months and released to the Library. Paula asked the architects to consider many of the ongoing developments occurring nationally, such as the Google Book settlement with publishers and the availability of millions of book digitally through Google and also Hathi Trust, since these developments will shape the Library five to ten years and more out. It was agreed that it will be interesting to see what the architects come up with in their report.

 

 

3.    Letter from the Provost

The committee had a lengthy discussion about Provost's Katehi's letter that Paula distributed last week. To meet the deadline submitted by the Provost, the Library will need to accelerate many of the New Service Model reports and implementations. EC will ask all implementation groups to restructure timelines to meet this new deadline. The two ongoing NSM teams, the Government Information Services Team and the International and Area Studies Team will move up their submission date of their reports to the first weeks of March 2009. The Library needs to respond to the Provost by the end of April. Paula has asked the AULs to take the lead on this and prepare the written response. The Provost's letter has been shared with the Deans of other schools and departments. Some of them have already sent forward thoughts and ideas about meeting these challenges. The committee also discussed the letter that the PSED Division sent forward responding to the Provost's letter calling for Library-wide operational changes and service reductions to deal with the fiscal situation for FY10. The letter offered several suggestions for cost savings, including physical mergers, sharing of resources and personnel, and other focused ways for saving money and still providing excellent service.  Paula reiterated with the current economic situation that this is a time to be proactive and present the Provost with suggestions and plans that are doable but also show the cost savings that can occur with the new reconfiguration of library services and collections. A call will go out asking that other divisions, departments, and units put forth new suggestions to meet the Provost's call for change.

 

4.    Visiting AP Digital Imaging Position

The request to fill this visiting AP position was approved contingent on there being sufficient funds available in the unit's current budget.

 

5.    Appoint PRC for Full Professor candidate

The committee recommended possible individuals for the PRC, paper preparer, editors, and PTA for this candidate.

 

6.    Coverage for the Funk-ACES Library and impact on the Life Sciences Division

Several possibilities were discussed to help provide additional coverage at the Funk-ACES Library.  This topic will be included in future discussions and examinations as the items from the Provost's letter are addressed, including the suggested integration of various library services and collections into Funk-ACES Library,  in the Library's plan.

 

7.    Tech Services Infrastructure Report

This will be discussed at the next meeting.

 

8.   Coordinator Position Policy

This will be discussed at the next meeting.

 

9.    Full Professor Promotion and Tenure Recommendations

This will be discussed at the next meeting.

 

10.     Digital Life Cycle Management Report

This will be discussed at the next meeting.

 

 

 

 

 

 

Executive Committee

 

MINUTES

January 30, 2009

11:00am-12:30pm

428 Library

 

Present: Paula Kaufman, Chair; Bill Mischo, Vice-chair; Michael Norman, Secretary; Karen Hogenboom; JoAnn Jacoby; John Wagstaff, Beth Woodard; Greg Youngen

 

1.     Approve January 12, 2009 Minutes

Approved with changes.

 

2.    Questions

A clarification on having a deadline to submit documents for future Executive Committee meetings was discussed. When possible, it was agreed that having documents posted by 5 pm the previous working week day was optimal for review of documents by committee members. An announcement will go out to the Library alerting all to this deadline. However, it was noted that some important items will inevitably come forward after the 5 pm deadline that need to be dealt with quickly. This will be allowed but should be the exception rather than the normal process.

 

The committee discussed where we are with the Scholarly Commons recommendations. The IT component is still being discussed. Discussions among Beth Sandore, Bill Mischo and Jo Ann Jacoby are ongoing and an update to EC should occur within the next few weeks.

 

The future of the Main Library space was briefly discussed. The architect's report should be ready in the next few months and released to the Library. Paula asked the architects to consider many of the ongoing developments occurring nationally, such as the Google Book settlement with publishers and the availability of millions of book digitally through Google and also Hathi Trust, since these developments will shape the Library five to ten years and more out. It was agreed that it will be interesting to see what the architects come up with in their report.

 

 

3.    Letter from the Provost

The committee had a lengthy discussion about Provost's Katehi's letter that Paula distributed last week. To meet the deadline submitted by the Provost, the Library will need to accelerate many of the New Service Model reports and implementations. EC will ask all implementation groups to restructure timelines to meet this new deadline. The two ongoing NSM teams, the Government Information Services Team and the International and Area Studies Team will move up their submission date of their reports to the first weeks of March 2009. The Library needs to respond to the Provost by the end of April. Paula has asked the AULs to take the lead on this and prepare the written response. The Provost's letter has been shared with the Deans of other schools and departments. Some of them have already sent forward thoughts and ideas about meeting these challenges. The committee also discussed the letter that the PSED Division sent forward responding to the Provost's letter calling for Library-wide operational changes and service reductions to deal with the fiscal situation for FY10. The letter offered several suggestions for cost savings, including physical mergers, sharing of resources and personnel, and other focused ways for saving money and still providing excellent service.  Paula reiterated with the current economic situation that this is a time to be proactive and present the Provost with suggestions and plans that are doable but also show the cost savings that can occur with the new reconfiguration of library services and collections. A call will go out asking that other divisions, departments, and units put forth new suggestions to meet the Provost's call for change.

 

4.    Visiting AP Digital Imaging Position

The request to fill this visiting AP position was approved contingent on there being sufficient funds available in the unit's current budget.

 

5.    Appoint PRC for Full Professor candidate

The committee recommended possible individuals for the PRC, paper preparer, editors, and PTA for this candidate.

 

6.    Coverage for the Funk-ACES Library and impact on the Life Sciences Division

Several possibilities were discussed to help provide additional coverage at the Funk-ACES Library.  This topic will be included in future discussions and examinations as the items from the Provost's letter are addressed, including the suggested integration of various library services and collections into Funk-ACES Library,  in the Library's plan.

 

7.    Tech Services Infrastructure Report

This will be discussed at the next meeting.

 

8.   Coordinator Position Policy

This will be discussed at the next meeting.

 

9.     Full Professor Promotion and Tenure Recommendations

This will be discussed at the next meeting.

 

10.                    Digital Life Cycle Management Report

This will be discussed at the next meeting.