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Library Executive Committee

November 27, 2006

1:30-3:00, 428 Library


Present: Karen Schmidt, Chair; Chris Prom, Vice-Chair; Cindy Ingold, Secretary; Tim Cole, Michael Norman, Nancy O’Brien, Janice Pilch, Lynne Rudasill, John Wagstaff, Recording- Kim Matherly


1. Visit with Rod Allen

Rod Allen provided the most recent budget figures to EC for our upcoming review of position requests.  It appears we have money for approximately four positions.


2. Review and Approval of Minutes from  November 13

Minutes were approved with some corrections.


3. Question Time

There was a question about whether Sarah Shreeves should serve on the Search Committee for the IDEALS Research Programmer, since this person reports to Sarah.  EC members verified that it is often the case to have a supervisor serve on a search committee. EC agreed that it would be appropriate for Sarah to serve on the Committee. Cindy Ingold has agreed to chair the committee.


4. Interim CPLA Librarian

EC discussed the applications received for this position, and decided to invite the individuals to the next EC meeting.


5. FRC Representation: What do we do when there is no one in a division to take this on?

Karen brought forward concerns that the Social Sciences Division has about finding an individual to serve on FRC.  EC members noted that other divisions have similar concerns. EC will take discuss the composition of FRC at a future meeting.  For now, Chris Prom, chair of NEVP, will send a note to all Division Coordinators saying that division representatives to FRC can divide responsibilities for serving on this committee if Divisions cannot find one individual to serve the 3 year term.


6. Law Library Memorandum of Understanding

Karen updated EC on the latest developments regarding the status of the Law Library.


7. Update on RTG, the college "organizational coach

Scott Gill, chair of RTG, will interview all members of AC and EC plus the AULS, Jeff Schrader, Barbara Ford, Cindy Kelly and Rod Allen.  Scott wants to begin interviews very soon. He will work with Kim to schedule them.


8. Review of Process for Selecting Candidates to Cover Sabbaticals and Temporary Assignments

EC discussed the current process for selecting candidates to cover acting and temporary assignments.  We discussed whether this process should be the same as the process for selecting individuals to cover for sabbaticals, and if the Divisions should be more involved in these discussions. 


9. Discussion of Policies on Acting and Interim Appointments

Janice Pilch outlined several areas of inconsistency regarding the current policies on acting and interim appointments. EC recommended that one document be created which treats both acting and interim appointments.  Janice will work on this to be discussed at a future EC meeting.