Library Committee Handbook

Executive Committee



Executive Committee Minutes

Library Executive Committee

November 6, 2006

1:30-3:00, 428 Library

 

Present: Karen Schmidt, Chair; Chris Prom, Vice-Chair, Cindy Ingold, Secretary, Nancy O’Brien, Janice Pilch, Lynne Rudasill, John Wagstff, Recording - Kim Matherly

 

Absent: Tim Cole, Michael Norman

 

1. Review and Approval of Minutes from October 23, 2006

Minutes were approved.

 

2. Question Time

Karen handed out information on RTG, a company providing organizational consulting.  Karen will invite Ron Gill, the company president, to a meeting with EC and AC in early 2007.

 

What determines Emeritus status? Kim will locate the campus policy on this and send to EC for review.

 

The facilities webpage is not up to date. There is no email address for sending in requests. Karen will talk to Jeff.

 

Susan Edwards will oversee Library Human Resources while Cindy Kelly is on medical leave for one month. The staff will be reminded of confidentiality standards.

 

EC discussed the process for how faculty can take advantage of new initiatives that are emerging within the Library. We need to remind faculty to be alert to new opportunities, and to come forward if they are interested in taking on additional responsibilities.

 

A personnel issue was discussed.

 

3. Request for Rollback

Request was approved. Karen will send a letter to the Provost.

 

4. Process for Handling Position Requests

EC will hold a special meeting in December to discuss position requests that are due December 1.  Rod Allen will meet with EC on November 27 to discuss the budget.

 

5. Position Request for City Planning and Landscape Architecture Library

The position will be filled with a visiting internal appointment through August 2008. Karen will ask Jane Block and Lisa Romero to prepare a job description ASAP. She will then send out a call to LIBFAC.

 

6. Role of IT Advisory Board vs. CAPT

EC looked at the charges to both groups to determine any overlap. One area where potential overlap could occur is in setting priorities. Specifically, EC would like to clarify that CAPT sets priorities regarding which access services to pursue, and that the IT Advisory Committee advises the AUL for ITPP on selecting technology to support the selected services, by making recommendations on how the library can support priorities set by CAPT.   EC recommended wording changes to both charges. Karen will follow up with Tom Teper, chair of CAPT,  and Beth Sandore,  AUL for ITPP.  

 

7. Strategic Plan Review

Discussion postponed.