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Executive Committee Minutes

Library Executive Committee

June 11, 2007

1:30-3:00, 428 Library


Present: Paula Kaufman, Chair; Chris Prom, Vice-Chair; Janice Pilch, Secretary; Tim Cole, Cindy Ingold, Michael Norman, Nancy O’Brien, Lynne Rudasill; Recording- Kim Matherly

Absent: John Wagstaff


1. Review and approval of minutes from June 4

The minutes were approved with revisions.


2. Question Time

Lynn Rudasill and Michael Norman are working on the issue of establishing a policy on research leaves; related to this is the existing University policy on using research leave time against sabbatical leave at a later point in one’s tenure. Several questions concerning past Library practices and University policies require clarification.


Committee assignments for 2007-2008 will be discussed at the June 28 meeting.


3. Status of pending DSD positions (Tim Cole) and discussion of position request for Visiting Digitization and Illinois Harvest Portal Developer

Tim provided a summary of the positions and needs involving digital activity: development of technologies for end-user access to digital content, the Archon application for local digital archives, the Illinois Harvest portal, and on-demand digital delivery services. Developments are also being made in the area of preservation reformatting, with the aim of providing digital access.  EC endorsed the short term proposal prepared by Tim Cole, Bill Mischo, Chris Prom, and Beth Sandore for the configuration and staffing of DSD with one change. EC also agreed that it would be good to discuss digital initiatives at an upcoming faculty meeting.


4. Review of position request for Metadata Librarian, CAM and Illinois Harvest

EC recommended approval of the position request, and made suggestions for expanding the search committee to five members.


5. Screening committee for TOP hire, Music Library

EC made recommendations for the screening committee. Suggestions were raised that we should establish a more formal procedure for TOP hires and involve candidates in more meetings with Library personnel in advance of their hiring; and ensure that we give TOP hires as full as possible an experience.


6. Selection of peer review committee for new appointment

EC made recommendations for one new peer review committee.


7. Follow-up on revised draft policy document, dated June 5, 2007, on Law Faculty Review Process

EC approved the revised document.


8. Priorities for Library/IT fee

EC discussed a draft document on priorities for the Library/IT fee, to include increased hours of operation in the Undergraduate and Grainger Libraries; inflation coverage; the shared digital repository (CIC); support for the Google digitization project; digitization, including Illinois Harvest; Web 2.0 Integrated Resource Discovery System; the Learning Commons initiative; hands-on library instruction space; upgrading the Undergraduate Library; creating central access services, and the gaming initiative. Paula will incorporate suggestions into a revised document.


9. Discussion of 4Y reviews

EC discussed the need to establish a policy on research leaves. Full discussion of 4Y reviews was postponed due to lack of time.


10. Status of parking lot items

The discussion was postponed.