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Executive Committee Minutes

Library Executive Committee

May 29, 2007

1:30-3:00, 428 Library


Present: Paula Kaufman, Chair; Karen Schmidt; Chris Prom, Vice-Chair; Janice Pilch, Secretary; Michael Norman, Lynne Rudasill, John Wagstaff; Recording- Kim Matherly

Guest: Bill Mischo


1. Update on IT developments by Bill Mischo

Bill provided an update on progress in IT in recent months. The reorganization of the Systems office has resulted in effective new services from the Help Desk. The Work Station Support Group is making progress in the newly structured environment. The Software Development and Technical Infrastructure Groups have a number of activities in progress, including implementation of the Voyager Bean Counter, the Gateway, Content Management System, and Learning Commons. Despite delays in some of these projects, significant achievements are expected. EC suggested that it would be helpful to adopt new methods for establishing criteria, scheduling, managing, and accounting for IT activity. This might require reexamining the role of the IT Advisory Committee.


2. Review and approval of minutes from May 14

The minutes were approved.


3. Question Time

EC made a decision to reopen the discussion of the Access Services Merger Proposal at the June 4 meeting.


The committee discussed the possibility of creating internships for recent GSLIS graduates. In the past the Library had an internship program, but it has not been active in recent years. It might be worth reinstating, at least on a trial basis.


EC acknowledged the need to be ready with budget scenarios for FY08.


EC discussed progress on the position description for management of the Large Scale Digitization initiative.


4. TOP hires: DSD & Web Content (Stage 1 approval and screening committee) and Music Library

EC made recommendations for a screening committee for the DSD & Web Content position, and approved the request for a Music Digital Projects and Special/Gift Collections Coordinator. EC recommended that more emphasis be placed on mentoring and training for the TOP hires.


5. Review of Digital Resources and Reference Services position description

EC recommended approval of the position description.


6. Review of committee charge—Exhibits Committee

EC discussed the new charge, and Paula Kaufman will follow up on questions with the current committee chair.


7. Search committee replacement—Equal Employment Opportunity Committee

EC decided to handle this matter by e-mail.


8. Review of draft policy document, dated April 10, 2007, on Law Faculty Review Process

The discussion was postponed.


9. P&T external evaluations: process for notification of evaluators

EC agreed on a new procedure for contacting external reviewers in advance regarding their willingness to write letters for candidates in promotion cases, before sending packets of P&T information to the evaluators.


10. Salary range guidelines for academic positions

EC discussed the importance of requiring salary range information in requests for new positions, to facilitate budget planning.