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Executive Committee Minutes

Library Executive Committee

April 10, 2007

1:30-3:00, 413 Library


Present: Karen Schmidt, Chair; Chris Prom, Vice-Chair; Janice Pilch, Secretary; Tim Cole, Cindy Ingold, Nancy O’Brien, Lynne Rudasill, John Wagstaff; Recording- Kim Matherly

Absent: Michael Norman


1. Review and approval of minutes from April 2

The minutes were approved, with revisions.


2.  Question Time

The Committee discussed the status of Library IT and current projects, including the Gateway and Voyager Bean Counter; the need for more communication  on the recent reorganization of the Systems Office, so that it is clear where people need to go with questions; priority-setting, and the steady integration of Library collections with IT functions. Karen Schmidt will ask Bill Mischo to report on current developments at an upcoming EC meeting.


EC raised the question of whether an evaluation letter for the Acting University Librarian is required this year. Chris Prom will follow up on this with the Office of the Provost.


Karen Schmidt reported on a recent meeting with the Provost concerning the Library/IT fee. Discussed were the needs presented by recurring Library expenses; the role of the Senate Committee on the Library and the Student Tuition Advisory Board in suggesting uses for the funds; and the issue of using the funds to hire permanent staff. Discussions will continue as we await word on the University budget for FY08.


3. RBML curator position description and other position descriptions

EC reviewed the job description for the RBML curator position and made suggestions for revision.


The position description for the Workstation and Network Support Research Programmer was approved.


The position description for the Law Library Reference and Circulation Services Librarian was reviewed, and suggestions were made for revision.


The position description for the Digital Library Projects Research Programmer was approved pending minor revision.


EC discussed the status of the AUL for Collections search, and recommended that candidates be notified that the search is proceeding.


4. Task force on faculty evaluation

A small group will form to review and possibly make changes to the procedures for the faculty annual review. EC recommended individuals to serve on the task force.


5. Review of Search Committee Procedural Guidelines

EC performed a detailed review of the existing documentation for Library faculty and academic search committee procedural guidelines, to resolve conflicts in different versions of the documents and to confirm accepted procedures. The revised documents will be posted to the EC website shortly.


6. EC and AC—what is the role of each group

The discussion was postponed.


7. Feedback on Policy for Awarding Emeritus/Emerita Status

The discussion was postponed.


8. Large Scale Digitization Working Group—final decisions, staffing

The discussion was postponed, pending a meeting planned for April 13 on the status of the LSDWG. Karen Schmidt will report on that meeting to EC on April 23.