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Executive Committee Meeting

November 28, 2005


428 Library


Present: Paula Kaufman-chair, Lynne Rudasill-Vice chair, Chris Prom-Secretary, Jane Block, Tim Cole, Kathleen Kluegel, Nancy O’Brien, Kim Reynolds-Recording; Visitors – Valerie Hotchkiss, Bill Maher.  Absent: Cindy Ingold, Lynn Wiley


1.   Review and approval of minutes from November 7, 2005

      Minutes were approved with changes.


2.   RSBC Library Name Change –Valerie Hotchkiss and Bill Maher

      Valerie and Bill came to the meeting to answer questions regarding Valerie’s request to change the name.  A motion was made and seconded to change the name of the “Rare Book and Special Collections Library” to the “Rare Book and Manuscript Library.”  Motion carried with one abstention.


 3.  Question Time

      The Committee will need to appoint a PTA chair as soon as the election has been completed, December 15.  FRC & PTA’s work is primarily completed for the year.


4.   ICR “seed money” requests (4)

      Four requests were submitted; approximately $80,000 is currently available in the pool.  EC discussed the requests.  During and subsequent to the meeting, the following  proposals were approved:

            Laskowski, Ward, Gilley, Wagstaff:  Circulating IPODS. 

            Kibbee, Ward, Kern, Kraft:  Refworks WIKI. 

            Schmidt, J. Teper: Community Cookbooks metadata and survey


5.   Acquisitions Librarian Proposal

      The committee approved a request to conduct a search for an acquisitions librarian and recommended potential search committee members to Paula.


6.   P&T Task Force Request

      The chairs of FRC/PTA submitted a request to form a subgroup to update substitute section III for Librarians and other P&T documents.  Discussion ensued.  While EC was not averse to updating the documents, several members pointed out that the charge of the group must be limited, clear, and unambiguous.  Furthermore, any substantive changes should not apply to current candidates.  EC recommended potential task force members to Paula.


7.   Confidentiality Policy

      The committee voted unanimously to accept the policy as drafted.