May 1, 2006
Present: Paula Kaufman-chair, Lynne Rudasill-vice-chair, Chris Prom-secretary, Jane Block, Tim Cole, Cindy Ingold, Kathleen Kluegel, Nancy O’Brien, Lynn Wiley, Kim Reynolds-recording
1. Review and approval of minutes from April 24
Approved with changes.
2. Question time
It would be good to have a training session on grant writing and a common access point for information about potential grants, application requirements, deadlines, and resources.
Beth Sandore will be creating an advisory committee and doing an assessment of the IT area including staffing and budget.
3. Confidential Personnel Issue
This issue was discussed and a recommendation was made to the University Librarian.
4. Moratorium Exemption Request: Learning Commons AP
EC discussed the position description and felt some clarification was necessary regarding the scope of responsibilities. The job description is being sent back for clarification. Subsequent to the meeting EC approved the request for a moratorium exemption. The position will be a two year visiting faculty position.
5. Role of Budget Group/EC
The committee discussed the role which the Budget Group plays in the process of filling position requests and advising the University Librarian on the budget. It is an administrative body, chaired by the Director of Business Operations, which approves or disapproves requests to fill vacant civil service positions and which exercises general oversight of the budget. It advises the University Librarian and EC on the availability of funds to fill requests for faculty and AP position requests. EC approves or disproves those requests. Under campus guidelines, EC has main responsibility of advising the University Librarian budgetary matters. At EC’s request, Paula will draft a charge document for the Budget Group in order to formalize its role in our administrative structure.
6. Library Strategic Plan Comments
Area Studies has many concerns about the plan. EC will meet with the area studies faculty to discuss their concerns.