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Special Executive Committee Meeting

July 12, 2005
2:00-3:00 p.m.
428 Library


Present:  Paula Kaufman (Chair), Bill Mischo (Vice-Chair), Lynne Rudasill (Secretary), Jane Block, Cindy Ingold, William Maher, Lynn Wiley, Kim Reynolds (Recording)


Absent:  Janis Johnston, Kathleen Kluegel


Guests:  Susan Edwards, Bob Burger


This meeting was called for the specific purposes of reviewing new budget information and, if time permits, continued discussion of the annual review of the University Librarian.


Bob Burger has contacted libraries with under-spent student assistant funds.  Several of these libraries did not contest the reduction in funds, and those libraries contesting these reductions will have their arguments taken before the Budget Group for consideration.


There was some discussion concerning what appeared to be a surplus in funds at the end of the year.  If there is indeed a surplus, some of the monies will be dedicated to facilities if possible.  Should additional funds be necessary to meet the requirements of a proposed 2% rescission, areas were identified for reductions. 


The Committee suggested two guiding principles for next year’s allocations.  First, as much money as possible should be freed up to be spent on collections.  Second, the Budget Group and the Executive Committee need to be vigilant about filling positions.  Vacancies need to be looked at very closely in order to be as creative as possible in what is being done for the University Library. 


In additional business:


Paula Kaufman now has a letter from Lisa German indicating her resignation will become effective as of August 15, 2005.  Paula will send out a call for applications for an Acting Head of Acquisitions.  Applications will be reviewed on July 25.


Paula Kaufman and Kim Reynolds recused themselves from the continued discussion concerning the annual review of the University Librarian.  A variety of issues were discussed, including the manner by which issues should be brought to the University Librarian’s attention after the review is concluded.


Maher suggested that it might be a good idea to call for the administration to assemble a report regarding the disposition of the $5 million given to the University Library as part of the actions of the Senate Library Committee Review several years ago.  It is not know if this is actually possible.