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Executive Committee Minutes

April 25, 2005
1:30-3:00 p.m.
Room 428 Main Library


Present:  Paula Kaufman (Chair), Bill Mischo (Vice-Chair), Lynne Rudasill (Secretary), Jane Block, Cindy Ingold, Kathleen Kluegel, William Maher, Lynn Wiley


Visitors:  Bob Burger, Lisa German, Peggy Steele


1.  Access Services Task Force report -  B. Burger, L. German, and P. Steele attended the meeting representing the members of the Access Services Task Force.  Peggy Steele provided a general overview of the report.  Essentially the Task Force was charged with setting up teams to implement two digital library software products and review the Library’s existing organizational structure for cataloging and metadata work in order to develop a structure better suited to the digital information environment.  


Members of the Executive Committee questioned the large number of individuals involved in the Content Access Policy and Technology Group (CAPT).  This would bring together the AULs for Collections and for IT Planning & Policy and others working in the area of integrating access services and technology for the Library.  The members of the Task Force see this group as a very active one during initial phases of work, but gradually evolving into smaller groups.   


A proposed Content Access Management unit would consolidate the coordination of MARC cataloging and metadata production into a central content access unit.   It would replace all former cataloging units in Technical Services. An OPAC Records Working Group (ORWG) of cataloging faculty within the unit libraries would be created to work in concert on cataloging policy, classification, and more.   It is expected that this pool of workers would change over time.


It was the consensus of the Executive Committee that this report be shared with all members of the faculty and comments and questions on the report should be sent to members of the Executive Committee.  Any questions that cannot be answered by the Executive Committee will be discussed at a faculty meeting.  It was suggested that a sunset clause be added to any recommendations in these matters so that an assessment of the work of these committees can be done.


2.  Minutes of the April 11, 2005 Executive Committee Meeting – Approval was postponed on this document until the next regular meeting.


3.  Question Time


Individuals are receiving library forum digests automatically, and some individuals do not want these added to their e-mail loads.  There is no one click “opt-out” for these digests and it was suggested that the automatic addition of individuals to a mailing list is contrary to University policy.  Paula Kaufman will contact Beth Sandore concerning this practice.


The Provost’s Office has approved a one-year medical leave of absence for Jing Liao.    This absence will be alleviated by a one-year appointment of an individual to assist with instruction and reference in that unit. 


Paula Kaufman will announce a final decision on the Women and Gender Resources Library configuration by May 1.  The possibility of re-assessing this change after a due period of time was also discussed.


4.  Personnel Issues –


Discussion on a requested rollback was continued to a future meeting.


A peer review committee was appointed.


The names of referees for appointment papers were discussed and some were chosen.


5.  Scheduling EC’s evaluative discussions of AULs – A meeting to discuss the goals of the Associate University Librarians and the Director of the Mortenson Center for International Librarianship was set for Monday, May 2 at 1:30 p.m.  Bill Mischo will forward the comments he has received to members of the Executive Committee.


A motion was made, seconded, and unanimously passed in support of the decision of the University Librarian regarding the cancellation of the search for a reference position.  The Executive Committee encourages Paula Kaufman to talk to the members of this unit and consult the EC as needed in this matter.