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January 24, 2005
1:30-3:00 p.m.
Room 428 Main Library


Present:  Paula Kaufman (Chair), Bill Mischo (Vice-Chair), Lynne Rudasill (Secretary), Jane Block, Cindy Ingold, Janis Johnston, Kathleen Kluegel, William Maher, Lynn Wiley, Kim Reynolds (Recording)


1.  Minutes – The minutes of the January 4, 2005 meeting were approved with changes.


2.  Question Time – John Wagstaff, new Head of the Music Library is on campus.  Kaufman will check to see if he received the new employee packet from Library Human Resources with the contents that had been agreed upon at an earlier meeting of the Executive Committee.


The spouse of the candidate for the position of Head of Rare Books and Special Collections is here and giving a talk at 4:15 p.m. today.


Another draft of the budget document should be available by tomorrow morning.  Kaufman is accepting additional comments on the document.


3. Appointment of committees – A committee was appointed to review papers for the new Head of Rare Books and Special Collections.


Two faculty members have indicated their intent to go forward for promotion to full professor.  Committees will need to be assigned to review their papers.


4.  CLIR Fellows Proposals – The “History of American Popular Performance to 1940,” submitted by Kathleen Kluegel and Mary Stuart, was chosen to be the project for the FY06-08 CLIR postdoctoral fellow.


Members of the sub-committee reviewing the applications will create a template for future proposals.


5.  Wording for Administrative Council Composition – The Executive Committee approved, with one dissenting vote, the following wording for the composition and appointment of members of the Administrative Council:


Membership. The membership of the Administrative Council shall be comprised of the University Librarian, the Division Coordinators, the Associate/Assistant University Librarians, a representative from LSSC, and other persons selected by the University Librarian in close consultation with the Executive Committee.

Maher will transmit the decision to the Bylaws Committee.


6. Personnel Requests –
The Executive Committee confirmed an earlier e-mail ballot to fill a visiting position in the Business and Economics Library. The Executive Committee approved a proposal to fill several new positions in the Law Library. The proposed positions come with a commitment for most of the funding coming from the Provost and the Dean of the Law School, with the University Library contributing a small amount so as not to take funds out of the salary pool.


7. Newspaper Library Proposals –
After further review of two proposals for the future of the Newspaper Library, including one from Central Public Services, the Executive Committee unanimously approved the proposal from Mary Stuart to combine the Newspaper Library with the History and Philosophy Library.  An implementation/ advisory group will be formed to guide the process of combining these two libraries.


8. John ‘Bud’ Velde Professorship -
Mr. Velde was an alumnus who left his $1.3 million farm to the University Library. He was very interested in both preservation and rare books. Kaufman proposed the money be used to finish the preservation lab, support visiting scholars, provide a graduate fellowship for Rare Books and Special Collections, provide a Velde scholar/professorship, and/or enhance the Rare Books and Special Collections reading room and staff area. The Executive Committee will discuss this further.


Action List:

Budget Discussion –
The Committee will continue this discussion at the next regularly scheduled meeting.  The Budget Implementation Task Force report is expected to be finished by the end of January.


Assistant/Associate University Librarian –
The Committee will begin a conversation concerning the implications of this title in the near future



Kaufman announced that she has asked Katie Clark to take on part of the scholarly communications duties.