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Executive Committee

Friday, January 31, 2003
Slavic Conference Room


Present:  Paula Kaufman (chair), Lisa German, Dick Griscom, Janis Johnston, Bill Maher, Leslie Troutman, Beth Woodard, Greg Youngen; Visitor-Bart Clark


1.  Bart Clark will visit to discuss the revised accounting procedures for Unit Heads

     The Business Office recently implemented a procedure requiring signatures on payroll reports, telephone reports, and grant/contract account statements.  University regulations require the unit head to review all expenditures. Should we be audited we will be responsible for showing that we have these signatures on file.


     Rod Allen and Susan Edwards will be visiting each division to explain the new procedures.


2.  Approval of revised minutes of 1/13/03

     The minutes were approved.


3.  Question Time

     The due date for the Vision Statement to the Provost is February 3.  Send any changes you have to Paula by then.


     At the AC meeting we will be discussing the goal setting exercises for the Divisions.  Where are we at on that?  No guidelines or direction has been given, so we’re still at step 1.


     Will the ongoing issues in HR be on a future agenda?  Yes.


4.  Budget Update-Kaufman

     The Provost requested a list of current faculty searches from all of the deans.  He wants to know which searches can be cancelled and what other budget projects are in the works.  The current searches we have going are positions in Sousa, Reference, Rare Books and Spanish, Portuguese, and Italian.


     The committee discussed the importance of each position and what would happen if the position wasn’t filled.  The committee made it’s recommendation to Paula.


5.  Arts & Humanities position

     The committee approved the position.


6.  International Strategies plan-Maher, Griscom

     The document has been revised and Paula will send copies to the original committee (with the exception of Marianna Tax Choldin, who retired—Barbara Ford will receive the document in her place) for their input.


7.  IT assessment and plan

     Deferred to next meeting.


Carryover agenda items:


Recommendation for chair of PTA

The committee made a recommendation to Paula and she will ask the person.