Library Committee Handbook

Executive Committee



Executive Committee Minutes

Monday, September 24, 2001
1:30-3:00pm


Present:  Paula Kaufman, chair, Dick Griscom, Janis Johnston, Bill Maher, Sue Searing, Leslie Troutman, Beth Woodard, Greg Youngen

1.  Approve minutes of the 27 August and 10 September.
    Approved the 8/27 minutes as revised.  9/10 minutes approved as revised

2.  Question time
    In response to questions, Paula reported that Library faculty had been identified to serve on the GSLIS admissions committee and as intake specialists for faculty discrimination and harassment cases.

3.  Archival record keeping for the Executive Committee
    It was determined that a paper copy needs to be kept of the agenda, all handouts distributed via email and at meetings, and the minutes in a notebook kept in the main office.  An index will be developed to make looking up information easier.  Kim will be in charge of keeping the notebook and Paula will guide her in developing the index.

4.  Update on the South Asian and Middle Eastern Librarian search
    The search closed unsuccessfully because it is difficult to find a single individual with good skills in both areas.   The search committee is considering requesting approval for two positions. 

Search approvals and search committee recommendations:

Two assistant reference librarian positions:  Approved.  Search committee members were recommended.
   
Director of the Mortenson Center:  Previously approved.  Search committee members were recommended.

Assistant Biology Librarian:  Approved.  Search committee members were recommended.
   
New position in University Archives:  Funding provided by the President of UI.  Approved.  Search committee members were recommended.
   
6.  UIUC representation on ILCSO Voyager Implementation Steering Committee
The EC affirmed the importance of having UIUC represented on the ILCSO committee that will oversee the implementation of Voyager and encouraged Paula to recruit someone.

9.  Additional appointment to Library Information Technology Committee
    Approved the addition of Lura Joseph to the LIT.   

10.  Rape Awareness and Prevention Committee
    The EC recommended someone to serve on this campus committee, on which Beth Stafford previously served.

11. Systems needs
    The EC is developing a list of services that the Systems Office might provide to make the work of Library faculty and staff more efficient.   This will be discussed further at the next meeting.   

12. Exit interviews
    Paula conducts exit interviews with most librarians who leave the Library's employment.  This topic will be discussed further at the next meeting.