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Executive Committee Minutes

Monday, 22 April 2002, 1:30-3:00

428 Library

Present: Sue Seering (chair), Dick Griscom, Janis Johnston, Beth Sandore, Greg Youngen; Bart Clark, visitor

1.   Approval of minutes of 8 April 2002

      The minutes were approved as revised.

2.   Question time

      There was a question concerning if there were enough members present for a quorum, or if a quorum was required.  Nothing could be found in the by-laws requiring a quorum for the committee to meet.

3.   Discussion of the FY2003 Budget Plan – Bart Clark

A presentation of the plan was made to the Provost.  As the budget stands there is $100,000 of non-recurring funds that will be made recurring dollars.  There are liens against these funds.  Next year we will get what we had this year.  The Library request for a 7% increase of materials budget that was removed.  Next year approximately $200,000 will be required for negotiated group raises.  There will be no raises for non-union groups unless something had already been promised beforehand.  These funds will come out of the operations budget.  If possible, the Library would like to put $200,000 into Collections.

There is a small lien from Voyager.  In all, Library will need to reallocate approximately $400,000 in next year's budget.

There are many additional expenses for Oak Street that add up to approximately $100,000.

There is a full lien on the general operations budget next year.  The Libraries priorities are Oak Street, Voyager, and Collections.

      Bart will develop a plan for next year's budget and bring it backto the meeting in a couple of weeks.

4.   Guiding Principles for Filing Positions

      Beth Sandore and Bill Maher will work on these and bring a final draft to another meeting.