Library Committee Handbook

Executive Committee



Executive Committee Minutes

Monday, February 26, 2001
1:30 p.m., 329 Grainger

Present: Paula Kaufman (chair), Margaret Chaplan, Tim Cole, Richard Griscom, Sue Searing, Mary Stuart, Leslie Troutman

Absent: Beth Sandore, Beth Woodard

I. Approval of the Past Meeting Minutes

Approval of the minutes of the February 12, 2001, meeting was deferred to the next meeting.

II. Question Time

A. EC approved a request from the Fire Services Institute Librarian to be on the LIBFac-l List, even though she is not a member of the faculty, since the list is not used for official business.

B. A question about the agenda for the next faculty meeting was resolved by deciding that the User Ed Committee will make a report at the March faculty meeting as will the new Associate University Librarian for Services, Bob Burger.

C. The Library budget hearing was last Monday. Hearings will continue for five or six weeks and there is nothing more for the Library to do at this stage of the process.

D. Paula Kaufman will not be in town March 12. Because of pressing issues to be discussed, the EC meeting on that date will be rescheduled.

E. Paula reported on the status of the CRL search. An offer has been extended and negotiations are taking place.

III. Old Business

A. Visiting Committee

Appointment of a Visiting Committee for a new faculty member was discussed. Because several visiting committee changes are likely and the person will be 0Y until August, it was decided to table the decision until summer.

B. Emerita Status

EC voted unanimously to recommend Emerita Status a for retired faculty member.

C. Interim Head of Slavic

The Area Studies Division has requested that Larry Miller continue in the Slavic Library as Interim Head. Since he is already in place as Acting Head until August 21, 2001, EC approved his continuing as Interim Head. The EC agreed to make an exception to its normal procedure in this case and not issue a call for applications or nominations for the position.

D. Request to Fill Vacancy of Head of Slavic Library

EC approved filling the vacancy and made recommendations for a search committee. Paula will follow through on the recommendations.

E. Process for Appointing Acting Unit Heads

EC discussed the process for appointing acting unit heads. The first question at issue was whether a person who was nominated but has not applied should be asked to apply. EC agreed that the University Librarian should approach a person who is nominated and ask them to apply. The second question was whether a person who applied should notify his or her unit head of their application. EC decided to amend the procedures so that the University Librarian will consult with their unit head concerning unit coverage and distribution of responsibilities. EC also asked that the University Librarian communicate with unsuccessful applicants before an announcement is made in LIBNews.

F. Academic Searches and Vacancies

In preparation for leading a discussion at the March Faculty Meeting, Tim Cole distributed the document, "Summary Outline of EC Role in How We Handle Academic Vacancies." After a brief discussion of some editorial changes, EC endorsed the discussion outline.

Note: from 2:00 to 2:30, the EC suspended business to interview a candidate for Biotechnology Librarian.

The meeting adjourned at 3:00 p.m.