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Executive Committee Minutes

25 September 2000

Present: Paula Kaufman (chair), Margaret Chaplan, Tim Cole, Richard Griscom, Beth Sandore, Sue Searing, Mary Stuart, Leslie Troutman, Beth Woodard

I. Approval of the Past Meeting Minutes

The minutes of the August 28, 2000, and the September 11, 2000, meetings were approved as corrected.

II. New Business

A. Screening Committee for Spousal Hire

A spousal-hire situation has developed on campus whereby the Library may have the opportunity to hire a person for a tenure-track position in Technical Services. The screening committee for this position will consist of the current members of the Search Committee for Original Cataloger. The Screening Committee will make a recommendation on whether this person would take one of the three open positions or if the position would be in addition to the three positions being considered. The candidate will also meet with P&T and FRC.

B. Library Response to Possible GEO Strike

The position of the Library administration, which has already been communicated to the Administrative Council, is that if a GEO strike occurs, every unit will be responsible for maintaining service, using coverage either from within the unit or the division. EC discussed further possible responses, but there was no agreement on any course of action. Since few members of EC had heard of the policy announced at AC, EC advised Paula to issue a statement to unit heads reiterating the Library administration's position. The AC has already been asked to have Unit Heads develop contingency plans now in preparation for maintaining service during a possible strike.

C. Draft of Library Information Technology Committee Strategic Plan

The "Draft of Library Information Technology Committee Strategic Plan" in its present form is a draft of preliminary objectives and ideas for a final draft. Tim Cole explained that establishing a mechanism for setting priorities and guidelines for digital projects is the most important part of the document. EC discussed possibilities for program administrative structure and placement as well as potential sources of funding for projects.

Tim will report to the committee, which will prepare the draft for presentation at the October Faculty meeting. By the end of the year, the committee would like to have a plan in place.

D. Draft Charge for CPC

The Draft Charge for CPC was presented for discussion. It was suggested that the Charge should be edited and rewritten to follow the format of other Library committees as included in the Committee Handbook. In regard to the composition of the CPC, it was suggested that, since original cataloging is now being done in only a few departmental libraries, the committee might consist of the cataloging staff in those units as well as the proposed membership. EC agreed that the Draft Charge should be rewritten and presented again.

E. Composition of PAC Subcommittee

Leslie Troutman recommended a change to the Composition of the PAC Subcommittee. EC agreed that the Chair should be appointed by ISCC. Leslie will rewrite the charge and composition for the subcommittee and see that the changes are made to the on-line edition of the Library Committee Handbook.

III. Old Business

The Kolb-Proust Librarian position and the South and West Asian Librarian positions will be the first items on the Agenda for the next meeting.

IV. Announcements

It was agreed that the time of EC meetings will be changed from 2:00-3:30 p.m. to 1:30-3:00p.m. if Room 428 is available. Paula's office will look into the availability and advise EC.

The meeting adjourned at 3:30 p.m.