Library Committee Handbook

Executive Committee



Executive Committee Minutes

Monday, July 2, 2001

1:30pm, 428 Library 

Present:  Paula Kaufman (chair), Margaret Chaplan, Timothy Cole, Richard Griscom, Beth Sandore, Sue Searing, Mary Stuart, Leslie Troutman, Beth Woodard

Guest: Bart Clark 

I.                   Approval of minutes of the EC meetings of May 29, 2001, and June 4, 2001.  

The minutes from the May 29, 2001, and June 4, 2001, minutes were approved as submitted. 

II.                Question Time 

Paula reported on Bart Clark's investigation of the University’s policy on religious activities on University property.  University property is to be used by registered University groups only, which does include the group in question.  It was determined that 428 Library would not be made available to any group outside of the Library, nor would any open area in the Library. A policy will be drafted that the Library rooms are not open to the general public for review by the AC.

IV. New Business 

A.    Appointment of members to library committees 

There was not enough time to make committee assignments so it was decided that the EC would carry this item over to its meeting on July 16, although Paula will be unable to attend the meeting. 

There was some question as to whether the Gateway Committee would continue to be active and which new committees might need to be created for the transition to Voyager. 

Bob Burger has taken over responsibility for oversight of library services to disabled users, so he will be the representative to DRES and no appointment needs to be made. 

B.     Discussion of preliminary budget allocations 

Bart Clark attended the meeting to present the preliminary budget for FY02.  The overall total of all new monies is approximately $2.2 million. There is $900K of recurring money, $100K of non-recurring money to be made recurring, $308K for library materials, the $500K increase given last year was made recurring, about 3% for salary increases plus a bit more for various other salary-related costs, and  $107K in one-time startup money for the new ACES library. This should cover almost all items listed in the library budget as #1 priorities. Available equipment funds should be able to meet all priorities through #4. 

One major area of discussion was the Collections budget and whether the amount should be set at the $608K given in the FY02 budget or the $670K proposed by the CDC. It was recommended that the Collections budget be increased to $700K. 

The EC also asked that Bart be scheduled to report to the Committee in 4-5 months on library expenditures and that he be scheduled for a discussion of salary matters.

It was determined that at the July 30 meeting the EC would identify items that need to be passed on to the newly-elected executive committee. 

The meeting was adjourned at approximately 3pm.