Library Committee Handbook

Executive Committee



Increasing Library Contributions to the HathiTrust

 

Increasing Library Contributions to the HathiTrust: An Innovation Funding Proposal  

Kyle Rimkus, MJ Han, Betsy Kruger, Tom Habing

September 14, 2012

 

Table of Contents

PROBLEM STATEMENT                                                                                                              1

BACKGROUND                                                                                                                           2

PROPOSED USE OF INNOVATION FUNDING                                                                                   3

BENEFITS                                                                                                                                  3

ALIGNMENT WITH LIBRARY PRIORITIES                                                                                       4

BUDGET                                                                                                                                     4

TIMELINE                                                                                                                                   4

 

 

 

PROBLEM STATEMENT

The University of Illinois Library's book digitization efforts lack effective tools for contributing locally digitized content to the HathiTrust.  Hundreds of books digitized under the supervision of Digital Content Creation intended for contribution to the HathiTrust are sitting on local servers with no clear workflow for moving them into the HathiTrust.  Likewise, the Brittle Books program in Preservation has been unable to contribute content to the HathiTrust, despite strong interest in restructuring current workflows to rely on it as a key pillar of local content preservation and access strategies.     

 

BACKGROUND

On July 2, 2012, a subgroup of the Digital Library Access, Repository, and Scholarly Communications Services Advisory Group consisting of Tim Cole, Bill Ingram, Betsy Kruger, Michael Norman, Kyle Rimkus, and Sarah Shreeves met to recommend policies for how best to utilize the HathiTrust’s access and digital preservation services within the context of the library’s broader digital content management strategies.  Action items from this meeting included the following:

 

 

On September 13, 2012, Kyle Rimkus convened a meeting of HathiTrust users to discuss, among other things, progress on the items above.  This group included Betsy Kruger, Michael Norman, Rimkus, MJ Han, Annette Morris, Gary Maixner, William Weathers, Mike Tang, and Kirk Hess.  The group concluded that insufficient progress had been made on these tasks.  In addition, Digital Content Creation and Brittle Books representatives confirmed that much of their work intended for Hathi --  hundreds of volumes of locally digitized content, in fact -- is sitting on local servers with no clear workflow for moving content into the HathiTrust, and has been, in many cases, for at least a year’s time.  

 

This is due to three factors:

 

 

PROPOSED USE OF INNOVATION FUNDING

We are proposing an Innovation grant to stimulate University of Illinois contributions of content to the HathiTrust.  We will hire a graduate student, preferably in Computer Science, to work twenty hours a week over the Fall and Spring semesters.  This student will, under the supervision of Kyle Rimkus, MJ Han, Tom Habing, and Betsy Kruger, write scripts and develop a web-based management tool to facilitate contributing locally created materials into the HathiTrust.  This includes: 

 

 

This student will report to Tom Habing in the Library’s Software Development Group and will follow the direction of key stakeholders MJ Han and Annette Morris under the guidance of project leaders Betsy Kruger and Kyle Rimkus.

 

BENEFITS

An improved HathiTrust workflow would have several important benefits.  Namely, we would: 

 

ALIGNMENT WITH LIBRARY PRIORITIES

The Library's strategic plan explicitly mentions participation in the HathiTrust as a priority:

 

"Promote collaborative efforts toward accomplishing local, regional, and national goals for digital preservation programs through participation in initiatives such as the DuraSpace Foundation, ArchivesSpace, and HathiTrust."

 

This project will allow the Library to reap some return on our already considerable investment in the HathiTrust by allowing us to rely on its services as an essential component of our digital preservation, access, and file management practices for digitized books.

 

BUDGET

We are proposing to hire a programmer, preferably a Masters Student in Computer Science at the Library's graduate hourly rate of $19.47/hour for 20 hours a week from the remainder of the Fall semester to the end of the Spring semester.  This comes to 440 hours, or $8,566.80. 

 

dollars/hour

hours/week

total weeks

TOTAL

$19.47

20

22

$8566.80

  

TIMELINE

This project will begin in October, 2012, and will terminate at the end of the Spring semester in May, 2013.