Diversity Committee Minutes September 12, 2013
Library Diversity Committee
September 10th 2013
Cindy Ingold, Chairing Meeting
Minute taker, Emilie Vrbancic
Present: Barbara Trumpinski-Roberts , Erik Chapman, Laila Moustafa, Heather Murphy, Ellen Swain, Emilie Vrbancic
Absent: Cindy Kelly
1. Introduction of members
Cindy Ingold- Gender and Women’s Studies and Multicultural Services Librarian; Chair
Barb Trumpinski- ACES Funk Library
Erik Champan- Communications Library
Laila Moustafa - International Area Studies Library
Ellen Swain- Archives Research Center; Library Affirmative Action Officer
Heather Murphy, ex-officio- Library Advancement
Emilie Vrbancic, ex-officio - Graduate Hourly Multicultural Services
2. Term Limits on Committee
- Although the charge was revised last year, the term limits have yet to be defined. Cindy noted that there needs to be staggering terms for members. When asked, most members were willing to serve a two year term.
- Call for members: Joseph Lenkart will no longer be serving on the Diversity committee. Due to the terms of the charge, there needs to be at least 6 members on the committee. Cindy asked if anyone had any suggestions of staff or faculty that would be interested in the Diversity Committee. Anna Chen from the Rare Books and Manuscripts Library was mentioned by several people. Others mentioned that it would be helpful to have either more staff members or someone from either the Undergraduate Library or Grainger Library.
3. Verify meeting dates and times
- It was decided that meeting places would change throughout the semester.
- Options include: ACES Funk Library in October; Student Life & Culture Archives in November; 323 in the Main Library near the International Area Studies Library
- Time is set for 10:00 am on Tuesdays.
4. Introduction to the Committee
- Cindy reviewed the charge of the Diversity Committee. She also noted that the Strategic Goals from 2007-2012 need to be revised, especially because diversity goals are not included in the University Library’s goals as an institution. The next couple of meetings should be spent on planning new strategic goals and discussing how the Library will fit into the new strategic plan for the University of Illinois.
Questions about the Committee?
- Laila asked “What are the last events or activities that the Committee put forth to reach the strategic goals”?
- Multiple exhibits in the Marshall Gallery relating to diversity
- Inclusive Illinois announcements and partnerships within the Library
- The inclusion of the Multicultural resource fund
- Workshops on diversity for library staff and faculty
5. Brainstorming Goals for Coming Year
Workshops & Training Sessions
- Heather suggested the Committee sponsor an Inclusive Illinois representative to conduct a workshop.
- It has been around 8 years since the Committee sponsored an Inclusive Illinois training session.
- It would be beneficial to increase awareness for new employees.
- Erik suggested offering workshops to instruct faculty and staff on how to use services for patrons with visual or hearing impairments.
- Topics would include: how to use special equipment, where specific services and equipment are located, and using specific language software.
- Cindy suggested inviting a DRES staff member to help with the training.
- All members expressed interest in training sessions geared towards working with a diverse student population: international student, language diversity, body language issues and people with disabilities.
- Include training for all staff and faculty (including Student Assistants and Graduate Assistants)
Strategic Goals for diversity
- Due to limited exhibit space, there are no planned Diversity Committee sponsored exhibits at this time.
- Cindy highlighted the “LGBT Resource Center” exhibit in March in the North-South Corridor.
- Heather highlighted the Student Life Archives “History of the University through Biography” exhibit in October in the North-South Corridor. She invited the Diversity Committee to sponsor the exhibit.
- Laila suggested inviting a panel of students to talk about their experiences working with the Library. Students could include: International students, students speaking about language diversity, and people with disabilities.
- Laila also mentioned creating laminated cards populated with different languages to aid in identifying languages spoken by patrons when staff encounters barriers to communication.
- Laila and Erik also discussed downloading language software within Word on Library public computer stations to aid patrons in communicating with staff and faculty.
- It was noted that language expertise of staff and faculty should be included on the Diversity and Multicultural Resources webpage.
- Erik proposed a potential partnership with the Communication Library by using the International News Lounge as a location for Diversity Committee sponsored speakers.
6. New Business
Inclusive Day Wednesday September 25th
Possible Library activities include:
- “What is Inclusive Illinois” Interactive white board in Undergraduate Library, North-South Corridor desk area of the Main Library, ACES Funk Library, and possibly the Grainger Library.
- Diversity committee offered to staff the Main Library corridor desk between 10:00am and 2:00pm. The desk will include (pending approval) a laptop used primarily so students can make the Inclusive Illinois commitment
- Meeting with John Wilkin set for January 14th, 2014. A meeting with him was not available any sooner.
Next Meeting: October 8th, 2013
Tentative Location: ACES Funk Library, Room: TBA