CAPT Work Groups

Meeting Minutes

One Year Review

Former CAPT Information

October 15, 2007 Meeting Minutes

1. Cataloging leadership

Michael Norman reported on a proposal that was sent to Scott Walter.  It calls for two two-year interim positions to lead Cataloging:  Senior Monographic Cataloger and Principal Cataloger.  It will go next to the Budget Group and the Executive Committee.  When it is approved, a call will go out to the Library faculty for applications.

2. Digitization and metadata

With CIC participation in the Google Books Project, the consortium will digitize ten million volumes in the next five to six years.  Both out-of-copyright and copyrighted material up to 1990 will be digitized.  There will be restrictions on the use of material still in copyright.  A pending court case will decide whether titles in copyright will be available only to the library that owns it or to the entire consortium. We are making an XML copy of our whole catalog.  Michigan has been digitizing everything, but the CIC project will not duplicate titles digitized by Google already.   We will need to determine the material unique to our library.  A MARC record and a barcode will be required for digitization.  The barcode, with an owner prefix, will be the unique identifier.  Digitization will probably not start till next summer.  The University can identify six areas of the collection for the project.

The local project for Open Content Alliance has digitized dissertations, translations, Illinois history, natural history, genealogy, and railroad material.  Digitization does increase use of the material-many titles had not been checked out for years.  For the metadata we need a good MARC record to work from.

Metadata workshops are scheduled for November 12 and 16 in 291 Undergrad.  Michael and M.J. Han will conduct them.

We have licenses for ten copies of the Oxygen program but will get more.

We hope to get more money for the Google project to hire student and academic hourly personnel for the cleanup.  Digitization will not be done here.

3. Reclaiming and correcting records

Cataloging is pulling cards to replace MARCettes.  There is a database of the MARCettes, which we hope to make available.  Another focus is adding links to books digitized here and elsewhere.

OCLC is doing a reclamation project-we sent all our holdings back to them.  Our holdings disappeared from some OCLC records.  Our catalog is being run against the OCLC database again; since the RLIN records were loaded, another 100,000 records were found.  This does not include records from Rare Books and Asian.  Stephanie Baker is working on the project, and we hope to finish it in about three weeks. Up to10,000  records that indicate microforms are also being fixed, though 1,000 of these have no record for the print in OCLC. MARCettes have been suppressed and will get full records.

A total of 120,000 cards have been sent to BackStage. These records were sent to OCLC following the RLIN load last year.  70,000 were still original cataloging.  The OCLC numbers for work by BackStage need to be loaded back to Voyager.  The document Cataloging Clean-up Projects is being sent with these minutes.

OCLC has been doing a lot of work on merging duplicate records in WorldCat.  Often there are five or six OCLC numbers on one record.

4. Next-generation OPAC

We will have a pilot project with WorldCat Local for six months, beginning in January.  It will show three tiers of search results:  UIUC holdings, I-Share, and WorldCat.  It will also include 20,000,000 article citations and digital content.  A problem with Voyager encryption, which delayed the pilot, has been solved.  Holdings and circulation data will remain in Voyager.  Two hundred libraries of all types have signed up for WorldCat Local.  It is an alternative to Primo or AquaBrowser; there is an annual fee for WorldCat Local, but it would cost less than Primo or AquaBrowser (Michael has more exact figures if you are interested).  WorldCat Local has been deployed by the University of Washington.  AquaBrowser can be seen at Oklahoma State University and will soon be at the University of Chicago.  There are also open-source next-generation catalogs at Villanova (VUFind) and the University of Rochester.  More will be available in the next few months.

5. Brown bag discussions on access to materials

The sessions were well attended, but many said they could not come.  We need more alternatives for letting people know about developments.  The group saw several alternative catalog interfaces and looked at the new Library Gateway.  The results for the Easy Search feature include Google Books and MS Live Books (signing up is free).  We are talking to Springer and other vendors about including their e-book packages in the results.  Some results search through full-text, not the OPAC.

CAPT is aware of the need to get the information out to staff on the front lines.

We can think of our catalog as dataset that needs tools to make it better. The XML version will help with this.

Our priorities are to replace the MARCettes and improve authority control.  A year from now we will be in a much better place.

6. Serial MFHD recommendations

The revised draft was prepared by Susan Braxton, Fang Gao, and Kathleen Kern (Naun Chew also worked on the original draft).  They asked for comments but did not receive many.  Serials Cataloging is asking unit libraries to report changes in online access.  A task force with input from CWG and the Voyager Public Interface Team is needed to come up with an improved display for serial analytics.  Interfiling of supplements to looseleaf publications is often done in the units by students, so automatic record update is problematic.  For these units can develop a statement that won't be misleading.  During the migration from LCS to DRA, the only option was to pull the summary holdings statement into the holdings records for all the copies.  CARLI is reluctant to allow global changes.  Possibly an AP position can be devoted to improving Voyager records and authority control.  Circulation likes having the serial MFHD policies in one place.

The document was accepted unanimously.  It will be put on the Cataloging website. See the link at

The following names were volunteered or suggested for the task force on analytics: Holly Mansfield, Gennye Varvel, Bennett Hess, Linda Mowry, and Kevin McLaughlin.

7. Reminders

Be sure to delete 035 from records imported from Connexion.  Instructions will be included in a document on Connexion settings-link at

People doing cataloging should sign up for libcat-l.  You can do this yourself by sending the following message to  Subscribe libcat-l [your name] or by asking Jodi Kiesewetter at the Library IT Help Desk to sign you up.


Minutes submitted by Gail Hueting