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CAPT Committee Minutes - 26 September 2012

CAPT Minutes Sept. 26, 2012

428 Main Library

Present: Tom Teper, Beth Sandore Namachchivaya, Lisa Hinchliffe, Michael Norman, Lynn Wiley, Kyle Rimkus, Bill Mischo, Tim Cole, Jim Dohle, Sarah Shreeves

*CAPT Committee Agenda items in bold

1. Update and request regarding need for replacement of Olive system for digital newspapers (Kyle Rimkus—see background report by Kirk Hess included here as it outlines the issues in utilizing this software at this point)

   Kyle recapped the background document that clearly outlines where we are with the use of Olive. It is clear that action is needed to address the concerns raised on the use and sustainability of the Olive software. Some questions were raised that were not in the report or where clarification was needed and included:

   • Hosting? Answer: We run Olive here
   • System requirements?: Olive requires Windows 2003 and cannot run on later versions
   • Who has been using Olive and migrated?:
   • The group asked who had successfully migrated their digital newspapers off Olive, they are Penn St and Ohio State University so would be good places to contact.

   All agreed we need to find another system and a group must be formed to do that work.

   This group needs to be named and a timeframe for their work described.

   New group:

   • would include Kirk Hess and Kyle Rimkus.
   • We need an IT representative: Jim will ask Jason to name someone from IT.
   • Michael Norman suggested William Weathers to be added to cover Primo issues and Sarah Shreeves suggested Adriana Cuervo.
   • Tom Teper also suggested someone from the Illinois Newspaper Project be named.

   The timeframe is related to the software renewals cycle so that must be determined first.

   Timeline for group then was to Find out that cycle and prioritize accordingly

   Action items:

   • Jim asks Jason find IT rep
   • Teper will send out note re project plan (with charge) including final membership
   • Kyle will plan for a report on this at the next meeting
   • Determine timeline for group decision beginning by finding out contract cycle

2. Primo/Web-scale discovery implementation team report (Jenny E., Michael N)

   Michael reported on PRIMO implementation:

   • The name of the Web Discovery tool has been decided upon and it will be : Primo !
   • Michael reviewed the scope of Phase 1 of the implementation in terms of content included which is:Voyager records, SFX. PRIMO Central Index, Ideals and LibGuides

   The group then discussed some of the known issues on the use of Web discovery tools and this product in particular including:

   • Duplicate records that occur for many reasons with a primary one being the Central Index content but also how consistent citations may or may not be
   • the use of custom tiling to take advantage of Easy Search features on the recommender/suggestion service
   • issues in using the My Account service, Issues in EBSCO coverage and fixes for that (log in to gain access)
   • The content in the Central Index (ex. Haithi records, indexed articles) and underscoring that we do not control that content.
   • The blended display issues were discussed and with a recap of research articles on this subject previously noted and sent out by Bill Mischo.

   In presenting this to our library colleagues the group noted noted we wanted to point out why we selected this service and what it will do for revealing more content as in for example more digitized content and previously siloed material such as the CONTENTdm images digital collections. Lisa: talked about how to tell our own folks about this and what is in Primo (turned on or not)

   Michael Norman will send out the Primo link again as well as the link that has the test Primo behind Easy Search that allows you to see how the blended display in Primo contrasted to the sources behind Easy Search.

   Discussed need for staff training which will happen with “stuff” sessions and also asked what other Primo sites may have online. Lisa will look at other Primo sites and their user instructional materials (but noted there is not a lot there so far)

   Action items:

   • Michael will send out links again to Primo and to Easy Search Primo test
   • Lisa is looking at instructional material that may be available at other sites

3. CAPT membership—new Library IT representative

   With Peggy Steel retired, CAPT IT member will be Jim Dohle. IT will fix the CAPT membership page

   Action item

   • TT checking on listserv to be sure complete

4. Gateway Website implementation follow-up (Robert S.)

   Robert noted that there has not been a lot of feedback from the general public with much more from staff. They generally noted issues related to format i.e. colors/fonts and other graphical elements but nothing related to content.

   Robert will be Adding Easy Search search modifications to bring back to the user on the page. He noted that not much remains to add to the Gateway. Comments from the group suggest that all want more image and video content.

   Robert will be working on the unit pages next to match the Gateway template and will work to fit those that cannot match completely with a new template

   The group discussed how to address the expressed need for first page links and may use the “ad” space to showcase those that had been on the old main page. Ad being defined here as the space where the Library announces an event, a unit change, a new collection etc.

   Lisa asked about the need for input on Library Gateway content from a wider group noting that the Web Content group may be that group? Tom will work to update the Web Content Group charge and membership. Robert would remain a member as he implements the changes that are decided upon by group. Lisa suggested that the Users Service Advisory group may be a group to ask for help. She also suggested monitoring Facebook and Twitter for users feedback with Sarah noting that we can acquire software to assist in this process.

   Action items

   • Robert will make changes as noted to the web pages
   • Tom will recharge the Web Content group by next month
   • That group may want to look at capturing feedback from the sources noted

Parking Lot Items:

1. From Beth S: ArtStor Shared Shelf update
2. From Lisa H: The second item is more abstract but potentially very real - criminal law implications of library license agreements. I'm sure many of us are aware of the recent and continuing proceedings relative to Aaron Schwartz and the federal charges that have been filed even as JSTOR declines to pursue the matter. I know I was surprised to discover that what I had always assumed would be a matter between a patron and a vendor could become federal criminal prosecution - something I don't recall us discussing as we've set up various authentication and access parameters before. At this point, I'm only suggesting that we educate ourselves and have a shared discussion about the situation, how things could develop, and whether there are actions we should take now. Nancy Sims' article (http://crln.acrl.org/content/72/9/534.full) could be a useful starting point.

Submitted lnwiley 10-17-2012

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Last modified by: Helen Zhou on 4/16/13