Library Committee Handbook

CAPT Committee

Committee Charge

Meeting Agendas & Minutes

CAPT Working Groups

 

Catalog Working Group

Web Content Working Group

Web-Scale Discovery Implementation Team

SFX

 

Content Access Policy and Technology rss

May 22, 2013 Meeting Minutes
May 22, 2013

May 8, 2013 Meeting Minutes
May 9, 2013

Primo Introductory Session
Nov 8, 2012

October 2, 2012 Meeting Minutes
Oct 5, 2012

September 25, 2012 Meeting Minutes
Oct 1, 2012

May 14 Meeting Minutes
May 16, 2012

Primo Meeting April 13 Minutes
Apr 18, 2012

Primo April 3 Meeting Minutes
Apr 9, 2012

Primo March 7 Webinar Minutes
Mar 8, 2012

Primo February 22 Meeting Minutes
Mar 2, 2012

February 15 Minutes
Mar 2, 2012

CAPT Meeting Notes 11/10/2010
Nov 12, 2010

CAPT Agenda, 11-10-2010
Nov 12, 2010

CAPT Meeting Notes 12/08/2010

CAPT Agenda, 11-10-2010

Nov 12, 2010

CAPT Agenda, Wednesday, Nov. 10, 2010
3:00 – 4:30 p.m.  428 Library

1.  Welcome new committee, review charge, chart course (20 min.)

2.  Meeting summaries & communication responsibilities (5 min.)

3.  New business:

a.  Request to establish a new working group (Peggy Steele) (15 min.)

Draft charge for Working Group on Voyager Performance Issues:

Investigate ongoing issues with slow response time in Voyager and its impact on staff productivity and our ability to deliver materials to users promptly.  Discuss with CARLI the limits we face on database maintenance activity, batch loading, and bulk imports/exports due to the impact of these activities on system performance.   Review impacts in both tech services work areas and at circulation desks and other public service desks where users are assisted with circulation functions.   Report findings and recommendations to CAPT by  mid-March 2011.

Proposed membership:
Susan Duncan, Peggy Steele, Janet Weber, Lynn Wiley, a person from Undergrad or RRGIS?

b.  Request to load CRL records into Voyager catalog (15 min.)

Good afternoon,

This note is being sent to your library’s I-Share Liaison, and Technical Services and/or Catalog Maintenance contacts, with a CC to your library’s contact person regarding your membership in the Center for Research Libraries (CRL), if different. Please share this information as appropriate within your library.

Sixteen I-Share participant libraries, including yours, are also current members of CRL. One benefit of this membership is no-charge access to MARC records for the entire CRL database (1.3 million records as of 2008).  The CARLI Office will be working with its CRL members to discover ways to leverage access to the full CRL database.  But as of September 9, 2010, CARLI is pleased to announce our ability to support the loading of bibliographic records for CRL-digitized materials into the databases of those I-Share libraries that are also CRL members, IF your library wishes to load these records.   FYI, I-Share libraries are not required to load these records into your local database, but CARLI staff can load them on behalf of libraries that request the load. There are 12,338 bib records in the initial monographs file and 1,027 bib records in the initial serials file.  CRL also issues quarterly updates, which will be processed automatically for the libraries that request the loads.

For the CRL digitized collection, the documentation on load options and procedures is now available.  Please see the “Loading Bibliographic Records for the CRL Digitized Collection into I-Share Voyager Databases” document available from the URL below:

http://www.carli.illinois.edu/mem-prod/I-Share/cat/CRLDigital.pdf

In addition, we have created a supplementary document that contains some example bib records from the initial CRL digitized collection monographic and serials files. Library staff who will be planning your CRL digital collection load of MARC records are encouraged to review the Examples document in conjunction with the load document cited above.  The document entitled “Example Bibliographic Records for the CRL Digitized Collection” is available from the URL below:

http://www.carli.illinois.edu/mem-prod/I-Share/cat/CRLDigitalExamples.pdf

NOTE: because these loads are only applicable to 16 of the 76 I-Share libraries, we are intentionally not linking the CRL load documentation prominently from our website, to avoid confusion for libraries not eligible for these record loads.

There are many customization options available to each library for the load of the MARC records for the CRL digitized collection.  Therefore, your library will need to file a Work Request Online (WRO) to initiate the load of these records into your Voyager database.  All I-Share Liaisons and Library Directors have privileges to file a WRO on behalf of your library.  Liaisons/Directors should contact the CARLI Office if you have any questions about your WRO account or using WRO.

We have a “new” WRO form (implemented earlier this year), called “Voyager Bulk Import for Electronic Resources ONLY.”  This WRO form is designed to help the library think about and to specify the different customization options available for e-resource record loads in particular.  When your library is ready for your CRL digital collection record load, please be sure to use this new WRO form.

The information below is paraphrased from the load documentation cited above, and is included here to give you advance information about the steps needed to get these records loaded into your Voyager database:

Summary of Implementation Steps

  1. Review “Loading Bibliographic Records for the CRL Digitized Collection into I-Share Voyager Databases” and the “Example Bibliographic Records for the CRL Digitized Collection”.
  2. Create a specific e-resources location in Voyager SysAdmin, if needed, as recommended by the CatER2009 Task Force.
  3. Decide which CRL digital collection load customizations will work best for your library.
  4. Complete the System Administration requirements as described in the “Loading Bibliographic Records...”  document.
  5. File a WRO as described in the “Loading Bibliographic Records...” document.
  6. Review the test load of 10 records per file and the load log files.
  7. Approve the 10 record test load(s).
  8. After the full load has been completed, enjoy the new CRL digitized collection records in your local database!

As always, please contact the CARLI Office at support@carli.illinois.edu if you have any questions about these documents or the process to load the CRL digitized collection MARC records into your database.